Difference between revisions of "GNUKhata/C2/Contra-Transactions/English"

Learning Objectives

Enter a Contra Transaction in GNUKhata

System Requirements

I am using :

• GNUKhata version 1.2

• Ubuntu 12.04 Operating System and

• Firefox version 17.0

To use GNUKhata, I would recommend the use of Firefox version 3.6 or above. It works well with other browsers, too. Eg-Chromium and Opera.

Prerequisites

• Principles of Book keeping

• Creating a new organisation

• Creating Accounts in GNUKhata

If not, for relevant tutorials, please visit http://spoken-tutorial.org

Execute on terminal sudo startgk

• To start the server, open the terminal through Ctrl+Alt+T from the keyboard
• Then type sudo startgk and hit Enter.

http://localhost

• Type http://localhost:8080 in the address bar.

and login as admin

Point to Transaction menu.

• We have already discussed about how to create an account under the Master menu by selecting Account Creation/Find/Edit.
• This time we will discuss about Transactions from the main menu.

/* Slide 5 */

• From these options, I shall select Contra.
• Alternatively, you can use the shortcut key Alt+C from your keyboard.
• As you all know, in Contra transaction we can use accounts with Sub-group Cash and Bank.

Screen with Contra transaction

• For recording a Contra transaction, we should create three accounts first.
• The account will have the Group name - Current Assets, Sub Group name - Bank and Account Name - SBI.
• The second account will be under the Group name - Current Asset and Sub-group name - Cash. The second account will have the name Cash On Hand.
• The third account will be under the Group name - Current Asset and Sub-group name - Cash. The second account will have the name Cash.

• The first text-box is for Date field, it is to be entered in date, month and year format (DD-MM-YYYY).
• You will notice that in the Date field, the first day of the financial year of the organisation I.e 1st April 2011 appears by default.
• You can edit this date if you wish.

Shift to Voucher No text box by using the tab button on your keyboard.

Type CA12 in Voucher No

• Next comes the Voucher No.
• Voucher No can take alphanumeric characters.
• So I will type CA12.

Depending on the nature of the transaction, we will select Dr or Cr option from this drop down.

• The next field is Account Name.
• It has a dropdown box which shows all the existing Account names.
• I will select SBI.

• The next is Debit Amount.
• I will enter Rs 2000 as the debit amount.
• Press Tab

From Account name dropdown select Cash On Hand account

• Now we will see the second part of the transaction that is the credit side.
• I will select Cr (Credit) option from DR/CR dropdown.
• From the Account Name I will select Cash On Hand account.

• Because I have selected Credit (Cr) option, the amount will be entered in the Credit Amount column.
• Notice that Rs.2000/- comes as default Credit Amount.
• This is because, as per the accounting practice, the amounts on both debit and credit side should tally.
• I will enter a different amount, lets say, Rs. 1000
• Let me show you what happens if you now click on Save.

Click on Save

From Account name dropdown select Cash account

• I will select Cr (Credit) option from DR/CR dropdown.
• From the Account Name I will select Cash account.

• Because I have selected Credit (Cr) option, the amount will be entered in the Credit Amount column again
• Notice that Rs.1000/- comes as default Credit Amount.
• I will enter a different amount, lets say, Rs. 500
• If you now click on Save again, Dr/Cr column appears till the amount on credit side and debit side tallies.

• Since we have no other cash or bank account created we will delete the credit entry by clicking on delete icon.
• Now I will type the same amount as the debit amount Rs. 1000 which was 500 for account Cash

• Here in the Narration box, type the details of the transaction.
• I will type Being cash deposit into bank.

• This way, you can record another transaction.
• That’s it for this tutorial. In the next few tutorials, we will learn more about GNUKhata.

Slide 8

Summary

Contra Transaction

Entering of Contra Transaction

Assignment

A Contra transaction of cash withdrawn from bank Rs.2,000 on 01-04-2011 from HDFC.

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Acknowledgements

It is supported by the National Mission on Education through ICT, MHRD, Government of India

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• That’s it for this tutorial. This is Trupti Kini from the GNUKhata project, IIT Bombay.
• Thank you for watching.