Difference between revisions of "GNUKhata/C2/Contra-Transactions/English"
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| After watching this tutorial, you will be able to: | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| After watching this tutorial, you will be able to: | ||
− | + | Enter a Contra Transaction in '''GNUKhata''' | |
|- | |- | ||
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| To run GNUKhata on your machine, open the '''Firefox''' browser | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| To run GNUKhata on your machine, open the '''Firefox''' browser | ||
− | * Type | + | * Type [http://localhost:8080/ http://localhost:8080] in the address bar. |
− | + | ||
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Point to '''Transaction menu.''' | Point to '''Transaction menu.''' | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| * We have already discussed about how to create an account under the '''Master''' menu by selecting '''Account Creation/Find/Edit.''' | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| |
+ | * We have already discussed about how to create an account under the '''Master''' menu by selecting '''Account Creation/Find/Edit.''' | ||
* This time we will discuss about '''Transactions''' from the main menu. | * This time we will discuss about '''Transactions''' from the main menu. | ||
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/* Slide 5 */ | /* Slide 5 */ | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| * From these options, I shall select '''Contra'''. | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| |
+ | * From these options, I shall select '''Contra'''. | ||
* Alternatively, you can use the shortcut key '''Alt+C '''from your keyboard. | * Alternatively, you can use the shortcut key '''Alt+C '''from your keyboard. | ||
* As you all know, in '''Contra '''transaction we can use accounts with Sub-group '''Cash''' and '''Bank'''. | * As you all know, in '''Contra '''transaction we can use accounts with Sub-group '''Cash''' and '''Bank'''. | ||
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Screen with '''Contra''' transaction | Screen with '''Contra''' transaction | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| * For recording a Contra transaction, we should create three accounts first. | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| |
+ | * For recording a Contra transaction, we should create three accounts first. | ||
* The account will have the Group name''' -''' '''Current Assets''', Sub Group name '''-''' '''Bank '''and Account Name''' - SBI'''. | * The account will have the Group name''' -''' '''Current Assets''', Sub Group name '''-''' '''Bank '''and Account Name''' - SBI'''. | ||
* The second account will be under the Group name - '''Current Asset '''and Sub-group''' '''name''' - Cash. '''The second account will have the name '''Cash On Hand'''. | * The second account will be under the Group name - '''Current Asset '''and Sub-group''' '''name''' - Cash. '''The second account will have the name '''Cash On Hand'''. | ||
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− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| * Next comes the '''Voucher No.''' | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| |
+ | * Next comes the '''Voucher No.''' | ||
* '''Voucher No''' can take alphanumeric characters. | * '''Voucher No''' can take alphanumeric characters. | ||
* So I will type '''CA12'''. | * So I will type '''CA12'''. | ||
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|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Select '''SBI''' Bank account | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Select '''SBI''' Bank account | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| * The next field is '''Account Name'''. | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| |
+ | * The next field is '''Account Name'''. | ||
* It has a dropdown box which shows all the existing Account names. | * It has a dropdown box which shows all the existing Account names. | ||
* I will select '''SBI'''. | * I will select '''SBI'''. | ||
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|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Enter '''Rs 2000 '''as amount | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Enter '''Rs 2000 '''as amount | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| * The next is '''Debit Amount'''. | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| |
+ | * The next is '''Debit Amount'''. | ||
* I will enter '''Rs 2000''' as the debit amount. | * I will enter '''Rs 2000''' as the debit amount. | ||
* Press Tab | * Press Tab | ||
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From Account name dropdown select '''Cash On Hand''' account | From Account name dropdown select '''Cash On Hand''' account | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| * Now we will see the second part of the transaction that is the credit side. | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| |
+ | * Now we will see the second part of the transaction that is the credit side. | ||
* I will select '''Cr '''(Credit) option from '''DR/CR''' dropdown. | * I will select '''Cr '''(Credit) option from '''DR/CR''' dropdown. | ||
* From the '''Account Name''' I will select '''Cash On Hand''' account. | * From the '''Account Name''' I will select '''Cash On Hand''' account. | ||
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|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Type '''1000''' as amount | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Type '''1000''' as amount | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| * Because I have selected Credit ('''Cr''') option, the amount will be entered in the '''Credit Amount''' column. | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| |
+ | * Because I have selected Credit ('''Cr''') option, the amount will be entered in the '''Credit Amount''' column. | ||
* Notice that '''Rs.2000/- '''comes as default '''Credit Amount'''. | * Notice that '''Rs.2000/- '''comes as default '''Credit Amount'''. | ||
* This is because, as per the accounting practice, the amounts on both debit and credit side should tally. | * This is because, as per the accounting practice, the amounts on both debit and credit side should tally. | ||
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From Account name dropdown select '''Cash''' account | From Account name dropdown select '''Cash''' account | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| * I will select '''Cr '''(Credit) option from '''DR/CR''' dropdown. | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| |
+ | * I will select '''Cr '''(Credit) option from '''DR/CR''' dropdown. | ||
* From the '''Account Name''' I will select '''Cash '''account. | * From the '''Account Name''' I will select '''Cash '''account. | ||
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|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Type '''500''' as amount | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Type '''500''' as amount | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| * Because I have selected Credit ('''Cr''') option, the amount will be entered in the '''Credit Amount''' column again | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| |
+ | * Because I have selected Credit ('''Cr''') option, the amount will be entered in the '''Credit Amount''' column again | ||
* Notice that '''Rs.1000/- '''comes as default '''Credit Amount'''. | * Notice that '''Rs.1000/- '''comes as default '''Credit Amount'''. | ||
* I will enter a different amount, lets say,''' Rs. 500''' | * I will enter a different amount, lets say,''' Rs. 500''' | ||
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− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| * Since we have no other cash or bank account created we will delete the credit entry by clicking on '''delete icon'''. | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| |
+ | * Since we have no other cash or bank account created we will delete the credit entry by clicking on '''delete icon'''. | ||
* Now I will type the same amount as the debit amount '''Rs. 1000 '''which was''' 500''' for account '''Cash''' | * Now I will type the same amount as the debit amount '''Rs. 1000 '''which was''' 500''' for account '''Cash''' | ||
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|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Type '''Being cash deposit into bank''' in the '''Narration''' box | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Type '''Being cash deposit into bank''' in the '''Narration''' box | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| * Here in the '''Narration''' box, type the details of the transaction. | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| |
+ | * Here in the '''Narration''' box, type the details of the transaction. | ||
* I will type '''Being cash deposit into bank'''. | * I will type '''Being cash deposit into bank'''. | ||
+ | |||
+ | |- | ||
+ | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Select Projects '''dropdown | ||
+ | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| To make this transaction under a project, choose '''Spoken Tutorial''' from the dropdown of '''Select Project.''' | ||
|- | |- | ||
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|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Transactions''' Menu | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Transactions''' Menu | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| * This way, you can record another transaction. | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| |
+ | * This way, you can record another transaction. | ||
* That’s it for this tutorial. In the next few tutorials, we will learn more about '''GNUKhata'''. | * That’s it for this tutorial. In the next few tutorials, we will learn more about '''GNUKhata'''. | ||
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|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Thanks for joining | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Thanks for joining | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| * That’s it for this tutorial. This is Trupti Kini from the GNUKhata project, IIT Bombay. | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| |
+ | * That’s it for this tutorial. This is Trupti Kini from the GNUKhata project, IIT Bombay. | ||
* Thank you for watching. | * Thank you for watching. | ||
Latest revision as of 17:21, 28 August 2013
Title of script: Contra transaction in GNUKhata
Author: Trupti Rajesh Kini
Keywords: Video Tutorial, Organisation, GNUKhata, Contra, Transaction
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Slide 1
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Welcome to the tutorial on Entering a Contra Transaction in GNUKhata. |
Slide 2
Learning Objectives |
After watching this tutorial, you will be able to:
Enter a Contra Transaction in GNUKhata |
Slide 3
System Requirements |
To record this tutorial,
I am using :
To use GNUKhata, I would recommend the use of Firefox version 3.6 or above. It works well with other browsers, too. Eg-Chromium and Opera.
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Slide 4
Prerequisites |
I assume that you already know
If not, for relevant tutorials, please visit http://spoken-tutorial.org
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Let us open GNUKhata. | |
Open Terminal
Execute on terminal sudo startgk
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To run GNUKhata, you need to start the server on your machine.
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Open Firefox and type in the address bar
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To run GNUKhata on your machine, open the Firefox browser
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Click on Select Existing Organisation drop down and select Free Accounting Foundation | Click Select Existing Organisation and select Free Accounting Foundation as organisation |
Click on For Financial Year | Select the financial year for the organisation. |
Click on Proceed then login as admin | Now click on Proceed
and login as admin |
On the main screen | Now we are on the main screen. |
Point to Master menu
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Click on Transaction.
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Under Transactions, you can enter different types of transactions. |
Select Contra option
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/* Slide 6 */ | As an example, consider a Contra transaction for Cash deposit to SBI bank Rs.2000 on 01-04-2011 |
/* Slide 7*/
Screen with Contra transaction |
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Point to the default date | Now, I will show you how to record Contra transaction.
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/* Interface */
Shift to Voucher No text box by using the tab button on your keyboard. Type CA12 in Voucher No
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Point to Dr/Cr option | The first option in the dropdown box is Dr/Cr
Depending on the nature of the transaction, we will select Dr or Cr option from this drop down. |
Select the Dr option | I will select the Dr option. |
Select SBI Bank account |
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Enter Rs 2000 as amount |
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From the next Dr/Cr dropdown select Cr option
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Type 1000 as amount |
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Type 1000 for the credit entry.
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Notice that a new column appears with Dr/Cr drop down. |
From the next Dr/Cr dropdown select Cr option
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Type 500 as amount |
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Click on the delete (red cross) icon for the new Dr/Cr column appeared.
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Point to Total Debit Amount and Credit Amount | If the amount is entered correctly, the total of debit amount will be equal to the credit amount. |
Type Being cash deposit into bank in the Narration box |
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Point to Select Projects dropdown | To make this transaction under a project, choose Spoken Tutorial from the dropdown of Select Project. |
Click on the Save button | When you are done, to save this transaction click on the Save button. |
Point to message | When I click on Save button, message appears saying Transaction Record has been saved. |
Point to Transactions Menu |
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Switch to Slides
Slide 8
Contra Transaction |
In this tutorial, we have completed
Entering of Contra Transaction |
Slide 9
Assignment
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As an assignment, Please record
A Contra transaction of cash withdrawn from bank Rs.2,000 on 01-04-2011 from HDFC.
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/* Slide 12 */
About the Spoken Tutorial Project |
Watch the video available at
project
bandwidth, you can download and watch it |
/* Slide 13 */ | The Spoken Tutorial Project Team
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/* Slide 14 */
Acknowledgements |
Spoken Tutorial Project is a part of the Talk to a Teacher project
It is supported by the National Mission on Education through ICT, MHRD, Government of India
http://spoken-tutorial.org /NMEICT-Intro |
Thanks for joining |
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