Difference between revisions of "Introduction-to-Computers/C2/Google-Drive-Options/English-timed"

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|-
 
|-
 
| 00:12
 
| 00:12
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|* Creating a document, a spreadsheet and a presentation
+
|Creating a '''document''', a '''spreadsheet''' and a '''presentation'''
  
 
|-
 
|-
 
| 00:17
 
| 00:17
−
|* Uploading files & folders and
+
|Uploading files & folders and
  
 
|-
 
|-
 
| 00:20
 
| 00:20
−
|*  sharing options.
+
|sharing options.
  
 
|-
 
|-
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|-
 
|-
 
| 00:56
 
| 00:56
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|When we move the '''mouse''' over it, the help text says''' Apps'''.
+
|When we move the '''mouse''' over it, the help text says''' Apps'''.Click on this.
−
Click on this.
+
  
 
|-
 
|-
 
| 01:02
 
| 01:02
 
| This will show us a few''' google apps''' like:
 
| This will show us a few''' google apps''' like:
−
* '''google plus'''
+
'''google plus'''
−
* '''Search'''
+
'''Search'''
−
* '''YouTube'''
+
'''YouTube'''
−
* '''Maps'''
+
'''Maps'''
−
* '''PlayStore'''
+
'''PlayStore'''
−
* '''News'''
+
'''News'''
−
* '''Mail'''
+
'''Mail'''
−
* '''Drive'''
+
'''Drive'''
−
* '''Calendar''' and more.
+
'''Calendar''' and
 +
'''More'''.
  
 
|-
 
|-
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| 02:14
 
| 02:14
 
|We have the following menus:
 
|We have the following menus:
−
 
+
'''New'''
−
* '''New'''
+
'''My Drive'''
−
* '''My Drive'''
+
'''Shared with me'''
−
* '''Shared with me'''
+
'''Google Photos'''
−
* '''Google Photos'''
+
'''Recent'''
−
* '''Recent'''
+
'''Starred''' and
−
* '''Starred''' and
+
'''Trash'''.
−
*  '''Trash'''.
+
  
 
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|-
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|-
 
|-
 
| 02:38
 
| 02:38
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| So, we can see the '''PDF''' and the '''ZIP''' file that we had uploaded in the previous tutorial here.
+
| So, we can see the '''PDF''' and the '''ZIP''' file that we had uploaded in the previous tutorial, here.
  
 
|-
 
|-
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|-
 
|-
 
| 03:30
 
| 03:30
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|So, here we can see the''' pdf''' and''' zip''' files because we had opened it earlier.
+
|So, here we can see the''' pdf''' and''' zip''' files because we had opened them earlier.
  
 
|-
 
|-
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|-
 
|-
 
| 04:13
 
| 04:13
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|Let us delete one of them. Select the file and press ''' Delete''' key on the keyboard.
+
|Let us delete one of them. Select the file and press the ''' Delete''' key on the keyboard.
  
 
|-
 
|-
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|-
 
|-
 
| 04:36
 
| 04:36
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|All files in the “'''Trash'''” menu, will automatically be deleted permanently from the''' google server''' after 30 days.
+
|All the files in the “'''Trash'''” menu, will automatically be deleted permanently from the''' google server''' after 30 days.
  
 
|-
 
|-
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|-
 
|-
 
| 04:49
 
| 04:49
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| There are 4 ways to do this:
+
| There are 4 ways to do this: The first way is to click on the red colored “'''New'''” button on the left.
−
The first way is to click on the red colored “'''New'''” button on the left.
+
  
 
|-
 
|-
 
| 04:56
 
| 04:56
−
| The second way: Right-click on “'''My Drive'''” option.
+
|The second way: Right-click on “'''My Drive'''” option.
  
 
|-
 
|-
 
| 05:00
 
| 05:00
−
| Now, let us come back to''' My Drive'''.
+
| Now, let us come back to''' My Drive'''. In the “'''My Drive'''” option, we can right-click in the center area.
−
In the “'''My Drive'''” option, we can right-click in the center area.
+
  
 
|-
 
|-
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|-
 
|-
 
| 05:14
 
| 05:14
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| Let us explore with the “'''New'''” option.
+
| Let us explore with the “'''New'''” option. Click on''' New''' button.
−
Click on''' New''' button.
+
  
 
|-
 
|-
 
| 05:19
 
| 05:19
 
| It will display some options like:
 
| It will display some options like:
−
* '''Folder'''
+
'''Folder'''
−
* '''File Upload'''
+
'''File Upload'''
−
* '''Google Docs, Sheets, Slides''' and more.
+
'''Google Docs, Sheets, Slides''' and '''More'''.
  
 
|-
 
|-
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|-
 
|-
 
| 05:34
 
| 05:34
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|Click on it. Immediately, it prompts us for a name.
+
|Click on it. Immediately it prompts us for a name.
  
 
|-
 
|-
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|-
 
|-
 
| 06:07
 
| 06:07
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| To '''upload''' any file, first click on “'''New'''” button then click on “'''File Upload'''”.
+
| To '''upload''' any file- first click on “'''New'''” button, then click on “'''File Upload'''”.
  
 
|-
 
|-
 
| 06:13
 
| 06:13
−
| This will open a file browser '''window'''.
+
| This will open a file '''browser window'''.
  
 
|-
 
|-
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|-
 
|-
 
| 06:26
 
| 06:26
−
| At the bottom right, we can see progress of the '''upload'''.
+
| At the bottom right, we can see the progress of the '''upload'''.
  
 
|-
 
|-
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|-
 
|-
 
| 06:45
 
| 06:45
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| In the same way, we can upload a folder on the''' Drive,''' using the''' Folder Upload''' option.
+
| In the same way, we can upload a folder on the''' Drive''' using the''' Folder Upload''' option.
  
 
|-
 
|-
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|-
 
|-
 
| 07:18
 
| 07:18
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|Clicking on it will show the sub folders under''' “My Drive'''”
+
|Clicking on it will show the sub-folders under''' “My Drive'''”.
  
 
|-
 
|-
 
| 07:22
 
| 07:22
−
| See, here is our folder “'''Spoken Tutorial”''' and here is the file''' xyz.odt''' inside it.
+
| See, here is our folder “'''Spoken Tutorial”''' and here is the file     'xyz.odt' inside it.
  
 
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|-
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|-
 
|-
 
| 07:39
 
| 07:39
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| Yes, it is. In''' Google Drive''' we can create documents, spreadsheets and presentations, just like in any''' Office Suite'''.
+
| Yes, it is. In''' Google Drive''', we can create- documents, spreadsheets and presentations just like in any''' Office Suite'''.
  
 
|-
 
|-
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|-
 
|-
 
| 08:56
 
| 08:56
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| Next, let me type some content here, say “Welcome to Google Docs”.
+
| Next, let me type some contents here, say- “Welcome to Google Docs”.
  
 
|-
 
|-
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|-
 
|-
 
| 09:08
 
| 09:08
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| Look for the message “'''All changes saved in Drive'''”, next to the “'''Help'''” menu at the top.
+
| Look for the message “'''All changes saved in Drive'''”, next to the ''''Help'''' menu at the top.
  
 
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|-
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|-
 
|-
 
|09:37
 
|09:37
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| If this''' google doc''' is shared with multiple people,  the''' revision history''' will list all the changes  
+
| If this''' google doc''' is shared with multiple people,  the''' revision history''' will list all the changes made by each user, with a unique color for each user.
−
made by each user , with a unique color for each user.
+
  
 
|-
 
|-
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|-
 
|-
 
| 10:26
 
| 10:26
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| Now, click on “'''Revision History'''”. We can see all the revisions of the file, along with the date-time stamp and the user information.
+
| Now, click on “'''Revision History'''”. We can see all the revisions of the file along with the date-time stamp and the user information.
  
 
|-
 
|-
 
| 10:36
 
| 10:36
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| If multiple revisions are not seen, then click on''' “Show more detailed revisions”''' button at the bottom.
+
| If multiple revisions are not seen then click on''' “Show detailed revisions”''' button at the bottom.
  
 
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|-
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|-
 
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| 11:03
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| '''Share with others''' dialog box appears.
+
| '''Share with others''' dialog-box appears.
  
 
|-
 
|-
 
| 11:07
 
| 11:07
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| In the''' People''' text box, we have to give the email-ids of people with whom we want to share this document.
+
| In the''' People''' text-box, we have to give the email-ids of people with whom we want to share this document.
  
 
|-
 
|-
 
| 11:15
 
| 11:15
−
|So, I will type: '''0808iambecky@gmail.com'''  
+
|So, I will type: '''0808iambecky@gmail.com'''.
  
 
|-
 
|-
 
| 11:23
 
| 11:23
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|Note that the''' autofill''' feature is available here for email-ids to whom we had sent emails earlier.
+
|Note that the''' auto-fill''' feature is available here for email-ids to whom we had sent the emails earlier.
  
 
|-
 
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| 11:36
 
| 11:36
 
|Click on the button here to see these three modes:
 
|Click on the button here to see these three modes:
−
* '''Can edit'''
+
'''Can edit'''
−
* '''Can comment'''
+
'''Can comment'''
−
* '''Can view'''.
+
'''Can view'''.
  
 
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| 12:09
 
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| I will also add: '''stlibreoffice@gmail.com'''
+
| I will also add: '''stlibreoffice@gmail.com'''.
  
 
|-
 
|-
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| 12:36
 
| 12:36
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| I'll type  “Please find attached a document for testing purpose. Kindly modify or suggest, as per the permission given to you.
+
| I'll type  “Please find attached a document for testing purpose. Kindly modify or suggest as per the permission given to you.
−
Thanks
+
Thanks "Ray.Becky”  
−
Ray.Becky”  
+
  
 
|-
 
|-
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| 12:52
 
| 12:52
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| This will send an email notification with our message and a '''link''' to the shared document to other users.
+
| This will send an email notification with our message and a '''link''' to the shared document, to other users.
  
 
|-
 
|-
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|-
 
|-
 
| 13:05
 
| 13:05
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| Now, for the user '''stlibreoffice''', we will change the sharing mode to '''Can comment'''.
+
| Now, for the user 'stlibreoffice', we will change the sharing mode to '''Can comment'''.
  
 
|-
 
|-
 
| 13:12
 
| 13:12
−
| Lastly, click on '''Save changes '''button and then on '''Done.'''
+
| Lastly, click on '''Save changes '''button and then on '''Done'''
  
 
|-
 
|-
 
| 13:18
 
| 13:18
−
| And close this document.
+
| and close this document.
  
 
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| 13:43
 
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| Move your '''mouse''' to the suggestion box, over the check and cross marks.
+
| Move your '''mouse''' to the suggestion box, over the '''check''' and '''cross''' marks.
  
 
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| Let me accept one suggestions and reject the other.
+
| Let me accept one suggestion and reject the other.
  
 
|-
 
|-
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|-
 
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| 14:07
 
| 14:07
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| And here we can see a '''Resolve '''button.
+
| And here, we can see a '''Resolve '''button.
  
 
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|-
 
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| 14:58
 
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| We can also see the suggestions given by '''stlibreoffice@gmail.com'''in a different color.
+
| We can also see the suggestions given by '''stlibreoffice@gmail.com''' in a different color.
  
 
|-
 
|-
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| 15:35
 
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| Now we can send this link to any email-id which means that anyone who has this link can view the document.
+
| Now, we can send this link to any email-id which means that anyone who has this link can view the document.
  
 
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| 15:49
 
| 15:49
−
| In this tutorial, we learnt:
+
| In this tutorial, we learnt to:
−
* To access “Google Drive”
+
access “Google Drive”
−
* Create and Upload files
+
Create and Upload files
−
* Create Google Docs
+
Create Google Docs and
−
* and Use the sharing options.
+
Use the sharing options.
  
 
|-
 
|-
 
| 16:00
 
| 16:00
−
| The video at the given link summarizes the Spoken Tutorial project. Please download and watch it.
+
| The video at the given link summarizes the '''Spoken Tutorial''' project. Please download and watch it.
  
 
|-
 
|-

Latest revision as of 19:11, 20 February 2017

Time
Narration
00:01 Welcome to the spoken tutorial on Google Drive options.
00:06 In this tutorial, we will learn about the options available in Google Drive like:
00:12 Creating a document, a spreadsheet and a presentation
00:17 Uploading files & folders and
00:20 sharing options.
00:22 For this tutorial, you will need a working Internet connection and any web browser.
00:29 I will be using Firefox web browser.
00:33 As a prerequisite, you should have basic knowledge of Gmail.
00:38 If not, please refer to the relevant Gmail tutorials on our website.
00:43 Let's begin.
00:45 Open the web browser and log-in to your gmail account.
00:49 I have already done so.
00:51 On the top right, we can see a grid icon next to our name.
00:56 When we move the mouse over it, the help text says Apps.Click on this.
01:02 This will show us a few google apps like:

google plus Search YouTube Maps PlayStore News Mail Drive Calendar and More.

01:18 If we click on them, we will be redirected to the particular google app.
01:24 We can also rearrange this list based on our preference by dragging the apps icon to any other position.
01:32 In this tutorial, we will specifically learn about Drive.
01:35 So, let me click on Drive.
01:39 This will open the Google Drive page in a new tab.
01:43 At the top of the page, we can see a Search bar.
01:47 On the left, there are some menus.
01:51 And on the top right, there are some icons.
01:55 In the center, we can see two files.
01:59 The first one was shared with us during account creation by the Google team.
02:05 The second one is the file which we ourselves uploaded earlier.
02:10 Now, let us have a look at the left side menus.
02:14 We have the following menus:

New My Drive Shared with me Google Photos Recent Starred and Trash.

02:27 By default, “My Drive” menu will be selected and its contents will be displayed in the center.
02:34 All the files and folders will be displayed in the center area.
02:38 So, we can see the PDF and the ZIP file that we had uploaded in the previous tutorial, here.
02:47 The files which are created or uploaded by us, will also be stored under “My Drive”.
02:53 The next menu is “Shared with me”. Let me click on this.
02:58 If any one shares a file or document with me, it will be displayed under this menu.
03:03 As of now, no one has shared any file with me. So, this is empty.
03:09 Recently google has created a shortcut link to access the Google Photos within the Drive.
03:15 We will skip this option for this tutorial.
03:19 The “Recent” menu will display the list of files or documents which were opened recently.
03:25 It will display both the “My Drive” and “Shared with me” contents.
03:30 So, here we can see the pdf and zip files because we had opened them earlier.
03:37 Starred- If we have marked any file or document as Important, that file will be displayed under this menu.
03:45 Let us go back to My Drive menu and right-click on our pdf file.
03:51 Now, choose Add Star option.
03:55 Next, click on Starred menu. Here is our file.
04:00 Let me make a copy of this file.
04:03 So, once again, right-click on the file and choose Make a copy option.
04:10 Now we have two files.
04:13 Let us delete one of them. Select the file and press the Delete key on the keyboard.
04:20 Deleted files or documents will be displayed under Trash menu.
04:25 The deletion is temporary, however.
04:28 We can delete all the files permanently from the Trash menu by selecting “Empty Trash” option.
04:36 All the files in the “Trash” menu, will automatically be deleted permanently from the google server after 30 days.
04:44 Now, let us learn how to create and upload files and folders.
04:49 There are 4 ways to do this: The first way is to click on the red colored “New” button on the left.
04:56 The second way: Right-click on “My Drive” option.
05:00 Now, let us come back to My Drive. In the “My Drive” option, we can right-click in the center area.
05:09 Lastly, click on the “My Drive” drop-down menu at the top.
05:14 Let us explore with the “New” option. Click on New button.
05:19 It will display some options like:

Folder File Upload Google Docs, Sheets, Slides and More.

05:28 We will see each option, one by one.
05:31 We can create a folder using the “Folder” option.
05:34 Click on it. Immediately it prompts us for a name.
05:40 Let us name the folder as “Spoken Tutorial” and click on Create button.
05:48 By default, this folder will appear under “My drive”.
05:52 We can see it here, in the centre area.
05:56 Folders help us to organize our files better.
06:00 So, we can create separate folders. For example- personal, work etc.
06:07 To upload any file- first click on “New” button, then click on “File Upload”.
06:13 This will open a file browser window.
06:16 Browse and select the file that you want to upload.
06:19 I'll select “xyz.odt” file from the Desktop and click on Open button.
06:26 At the bottom right, we can see the progress of the upload.
06:30 This may take some time based on the size of the file and the internet speed.
06:35 Once completed, the uploaded file will be displayed in the center area.
06:41 Now, close the progress window at the bottom.
06:45 In the same way, we can upload a folder on the Drive using the Folder Upload option.
06:52 This feature may be available in certain browsers only. For e.g. Google Chrome.
06:59 How can we move our uploaded file into our Spoken Tutorial folder?
07:04 Simply drag and drop the file into the folder, like this.
07:09 Now, on the left side, look at My Drive option closely.
07:14 Notice a small triangle to the left of it.
07:18 Clicking on it will show the sub-folders under “My Drive”.
07:22 See, here is our folder “Spoken Tutorial” and here is the file 'xyz.odt' inside it.
07:31 For our day-to-day work, we use documents, spreadsheets and presentations.
07:36 Is it possible to create and manage them on Drive?
07:39 Yes, it is. In Google Drive, we can create- documents, spreadsheets and presentations just like in any Office Suite.
07:50 So, we have Google Docs for creating documents,
07:54 Google Sheets for creating spreadsheets
07:57 and Google Slides for creating presentations.
08:01 For demonstration purpose, I will only show how to create a document using Google Docs.
08:08 To create a new document, click on New button and select Google Docs option.
08:14 This will open an empty document in a new tab.
08:19 We can see that the menus and text formatting options are the same as in any other Office Suite.
08:26 At the top, notice that the document is titled as “Untitled document”.
08:31 This is an editable title. To rename the title, click on the text.
08:38 “Rename document” window opens.
08:41 Here, we can type a suitable title for our document.
08:46 I will type “My first google doc” and click on OK.
08:53 Notice the change in the title.
08:56 Next, let me type some contents here, say- “Welcome to Google Docs”.
09:02 Any addition, modification or deletion made to this document will be auto-saved.
09:08 Look for the message “All changes saved in Drive”, next to the 'Help' menu at the top.
09:14 If we click on that, we can see the “Revision History” on the right.
09:19 It has the last modified date & time and also shows who made the modification.
09:26 As of now, this document is not shared with anyone.
09:30 So, we can see only one user “Rebecca Raymond” with the date as Today and the time.
09:37 If this google doc is shared with multiple people, the revision history will list all the changes made by each user, with a unique color for each user.
09:48 We will see this feature a little later in this tutorial.
09:53 Close the “Revision History”.
09:56 Let me close this tab. The google doc will be automatically saved.
10:02 Once again, we are in My Drive and we can see our file here.
10:07 Double-click on it to open it again.
10:10 Now, we will copy-paste the line “Welcome to Google Docs” twice and then close the tab.
10:17 Double-click on the file once again to open it.
10:20 Again, copy-paste the line “Welcome to Google Docs” once.
10:26 Now, click on “Revision History”. We can see all the revisions of the file along with the date-time stamp and the user information.
10:36 If multiple revisions are not seen then click on “Show detailed revisions” button at the bottom.
10:44 The revisions are arranged in chronological order with the latest revision at the top.
10:50 Click on each revision and understand how this feature works.
10:55 Let me now share this document with two other users.
10:59 For this, click on Share button at the top right.
11:03 Share with others dialog-box appears.
11:07 In the People text-box, we have to give the email-ids of people with whom we want to share this document.
11:15 So, I will type: 0808iambecky@gmail.com.
11:23 Note that the auto-fill feature is available here for email-ids to whom we had sent the emails earlier.
11:31 There are three modes in which we can share the document with other users.
11:36 Click on the button here to see these three modes:

Can edit Can comment Can view.

11:44 Can edit option gives the other users, permission to make changes in the document itself.
11:51 Can comment option gives the other users, permission to suggest changes.
11:56 Can view option gives the other users, viewing permission only.
12:00 They cannot make or suggest any changes.
12:04 Let us give Can edit option to 0808iambecky.
12:09 I will also add: stlibreoffice@gmail.com.
12:16 Remember to use a comma separator between two email-ids.
12:21 As soon as we enter the email-ids, there is a change in this window.
12:25 We get “Add a note” text area.
12:28 If we want to send some information about this document to other users then we can type it here.
12:36 I'll type “Please find attached a document for testing purpose. Kindly modify or suggest as per the permission given to you.

Thanks "Ray.Becky”

12:47 Lastly, click on Send button to complete the sharing process.
12:52 This will send an email notification with our message and a link to the shared document, to other users.
12:59 Once again, click on the Share button.
13:02 Then click on Advanced.
13:05 Now, for the user 'stlibreoffice', we will change the sharing mode to Can comment.
13:12 Lastly, click on Save changes button and then on Done
13:18 and close this document.
13:21 Now, assume that both the users made some modifications in the shared document.
13:27 When we open the document again, after some time, we can find the edits made by the other shared users.
13:34 Since stlibreoffice@gmail.com had only suggest permission, we can see the suggestions given by that user.
13:43 Move your mouse to the suggestion box, over the check and cross marks.
13:49 The check mark says Accept suggestion and the cross mark says Reject suggestion.
13:56 Let me accept one suggestion and reject the other.
14:02 We can see a comment here from 0808iambecky.
14:07 And here, we can see a Resolve button.
14:11 The users with Can edit option, can reply to that comment by clicking on the comment text.
14:18 To remove the comment thread, click on Resolve button.
14:22 We cannot see any of the modifications made to the document by 0808iambecky.
14:29 Recall, this user had edit permission in the document.
14:34 So, how can we find out what changes were made by that user?
14:39 For that, we can check our Revision History.
14:43 To open it, we will click on File and then on See revision history.
14:50 We can see that 0808iambecky made some changes and this is seen in a different color.
14:58 We can also see the suggestions given by stlibreoffice@gmail.com in a different color.
15:05 And of course, being the owner, we will see our own work in a different color.
15:11 Let us close the Revision History window now.
15:14 There is another way to share a document. Click on Share button.
15:20 In the Share with others window, at the top right corner, we can see the text Get shareable link. Click on it.
15:29 It says “Anyone with the link can view”.
15:32 This will create a link to this document.
15:35 Now, we can send this link to any email-id which means that anyone who has this link can view the document.
15:44 With this, we come to the end of this tutorial.
15:47 Let us summarize.
15:49 In this tutorial, we learnt to:

access “Google Drive” Create and Upload files Create Google Docs and Use the sharing options.

16:00 The video at the given link summarizes the Spoken Tutorial project. Please download and watch it.
16:07 We conduct workshops and give certificates for those who pass our online tests.

For more details, please write to us.

16:16 Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.

More information on this mission is available at this link.

16:27 This script has been contributed by Praveen and this is Srilakshmi Ramaswamy from IIT Bombay, signing off.

Thanks for watching.

Contributors and Content Editors

PoojaMoolya, Sandhya.np14

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