Difference between revisions of "Introduction-to-Computers/C2/Google-Drive-Options/English-timed"
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| 00:01 | | 00:01 | ||
− | | Welcome to the spoken tutorial on''' Google Drive options''' | + | | Welcome to the '''spoken tutorial''' on''' Google Drive options'''. |
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| 00:06 | | 00:06 | ||
− | | In this tutorial we will learn about the options available in''' Google Drive''' like: | + | | In this tutorial, we will learn about the options available in''' Google Drive''' like: |
|- | |- | ||
| 00:12 | | 00:12 | ||
− | |Creating a document, a spreadsheet and a presentation | + | |Creating a '''document''', a '''spreadsheet''' and a '''presentation''' |
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| 00:17 | | 00:17 | ||
− | | Uploading files & folders | + | |Uploading files & folders and |
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| 00:20 | | 00:20 | ||
− | | | + | |sharing options. |
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| 00:51 | | 00:51 | ||
− | | On the top right, we can see a grid icon next to our name. | + | | On the top right, we can see a '''grid''' '''icon''' next to our name. |
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| 00:56 | | 00:56 | ||
− | |When we move the mouse over it, the help text says''' Apps'''. | + | |When we move the '''mouse''' over it, the help text says''' Apps'''.Click on this. |
− | + | ||
− | Click on this. | + | |
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| 01:02 | | 01:02 | ||
| This will show us a few''' google apps''' like: | | This will show us a few''' google apps''' like: | ||
− | + | '''google plus''' | |
− | + | '''Search''' | |
− | + | '''YouTube''' | |
− | + | '''Maps''' | |
− | + | '''PlayStore''' | |
− | + | '''News''' | |
− | + | '''Mail''' | |
− | + | '''Drive''' | |
− | + | '''Calendar''' and | |
+ | '''More'''. | ||
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| 01:24 | | 01:24 | ||
− | | We can also rearrange this list based on our preference | + | | We can also rearrange this list based on our preference by dragging the '''apps icon '''to any other position. |
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| 01:35 | | 01:35 | ||
− | | So, let me click''' Drive.''' | + | | So, let me click on ''' Drive.''' |
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| 01:39 | | 01:39 | ||
− | |This will open the''' Google Drive''' page in a new tab. | + | |This will open the''' Google Drive''' page in a new '''tab'''. |
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| 01:47 | | 01:47 | ||
− | | On the left, there are some | + | | On the left, there are some '''menu'''s. |
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| 02:14 | | 02:14 | ||
|We have the following menus: | |We have the following menus: | ||
− | + | '''New''' | |
− | + | '''My Drive''' | |
− | + | '''Shared with me''' | |
− | + | '''Google Photos''' | |
− | + | '''Recent''' | |
− | + | '''Starred''' and | |
− | + | '''Trash'''. | |
− | + | ||
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| 02:27 | | 02:27 | ||
− | | By default, “'''My Drive'''” menu will be selected and its | + | | By default, “'''My Drive'''” menu will be selected and its contents will be displayed in the center. |
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| 02:38 | | 02:38 | ||
− | | So, we can see the '''PDF''' and the '''ZIP''' file that we had uploaded in the previous tutorial here. | + | | So, we can see the '''PDF''' and the '''ZIP''' file that we had uploaded in the previous tutorial, here. |
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| 03:03 | | 03:03 | ||
− | |As of now, no one has shared any file with me, | + | |As of now, no one has shared any file with me. So, this is empty. |
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| 03:09 | | 03:09 | ||
− | | Recently''' google''' has created a shortcut link to access the''' Google Photos''' within the''' Drive'''. | + | | Recently''' google''' has created a '''shortcut link''' to access the''' Google Photos''' within the''' Drive'''. |
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| 03:30 | | 03:30 | ||
− | |So, here we can see the''' pdf''' and''' zip''' files because we had opened | + | |So, here we can see the''' pdf''' and''' zip''' files because we had opened them earlier. |
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| 03:37 | | 03:37 | ||
− | | '''Starred''' | + | | '''Starred'''- If we have marked any file or document as''' Important,''' that file will be displayed under this menu. |
− | + | ||
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| 03:51 | | 03:51 | ||
− | |Now choose''' Add Star''' option. | + | |Now, choose''' Add Star''' option. |
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| 04:13 | | 04:13 | ||
− | |Let us delete one of them. Select the file and press ''' Delete''' key on the keyboard. | + | |Let us delete one of them. Select the file and press the ''' Delete''' key on the keyboard. |
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| 04:36 | | 04:36 | ||
− | |All files in the “'''Trash'''” menu, will automatically be deleted permanently from the''' google server''' after 30 days. | + | |All the files in the “'''Trash'''” menu, will automatically be deleted permanently from the''' google server''' after 30 days. |
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| 04:44 | | 04:44 | ||
− | | Now let us learn how to create and upload files and folders. | + | | Now, let us learn how to '''create''' and '''upload''' files and folders. |
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| 04:49 | | 04:49 | ||
− | | There are 4 ways to do this: | + | | There are 4 ways to do this: The first way is to click on the red colored “'''New'''” button on the left. |
− | The first way is to click on the red colored “'''New'''” button on the left. | + | |
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| 04:56 | | 04:56 | ||
− | | The second way: Right-click on “'''My Drive'''” option. | + | |The second way: Right-click on “'''My Drive'''” option. |
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| 05:00 | | 05:00 | ||
− | | Now, let us come back to''' My Drive'''. | + | | Now, let us come back to''' My Drive'''. In the “'''My Drive'''” option, we can right-click in the center area. |
− | In the “'''My Drive'''” option, we can right-click in the center area. | + | |
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| 05:14 | | 05:14 | ||
− | | Let us explore with the “'''New'''” option. | + | | Let us explore with the “'''New'''” option. Click on''' New''' button. |
− | + | ||
− | Click on''' New''' button. | + | |
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| 05:19 | | 05:19 | ||
| It will display some options like: | | It will display some options like: | ||
− | + | '''Folder''' | |
− | + | '''File Upload''' | |
− | + | '''Google Docs, Sheets, Slides''' and '''More'''. | |
− | + | ||
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| 05:34 | | 05:34 | ||
− | |Click on it. Immediately | + | |Click on it. Immediately it prompts us for a name. |
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| 05:52 | | 05:52 | ||
− | |We can see it here in the centre area. | + | |We can see it here, in the centre area. |
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| 06:00 | | 06:00 | ||
− | |So, we can create separate folders | + | |So, we can create separate folders. For example- '''personal, work''' etc. |
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| 06:07 | | 06:07 | ||
− | | To upload any file | + | | To '''upload''' any file- first click on “'''New'''” button, then click on “'''File Upload'''”. |
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| 06:13 | | 06:13 | ||
− | | This will open a file browser window. | + | | This will open a file '''browser window'''. |
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| 06:19 | | 06:19 | ||
− | |I'll select | + | |I'll select “xyz.odt” file from the '''Desktop''' and click on '''Open''' button. |
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| 06:26 | | 06:26 | ||
− | | At the bottom right, we can see progress of the upload. | + | | At the bottom right, we can see the progress of the '''upload'''. |
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| 06:41 | | 06:41 | ||
− | | Now, close the progress window at the bottom. | + | | Now, close the '''progress window''' at the bottom. |
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| 06:45 | | 06:45 | ||
− | | In the same way, we can upload a folder on the''' Drive | + | | In the same way, we can upload a folder on the''' Drive''' using the''' Folder Upload''' option. |
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| 06:52 | | 06:52 | ||
− | |This feature may be available in certain browsers only. For | + | |This feature may be available in certain browsers only. For e.g. '''Google Chrome'''. |
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| 07:18 | | 07:18 | ||
− | |Clicking on it will show the sub folders under''' “My Drive'''” | + | |Clicking on it will show the sub-folders under''' “My Drive'''”. |
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| 07:22 | | 07:22 | ||
− | | See, here is our folder “'''Spoken Tutorial”''' and here is the file | + | | See, here is our folder “'''Spoken Tutorial”''' and here is the file 'xyz.odt' inside it. |
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| 07:31 | | 07:31 | ||
− | | For our day-to-day work, we use documents, spreadsheets and presentations. | + | | For our day-to-day work, we use '''documents, spreadsheets''' and '''presentations'''. |
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| 07:39 | | 07:39 | ||
− | | Yes, it is. In''' Google Drive''' we can create documents, spreadsheets and presentations | + | | Yes, it is. In''' Google Drive''', we can create- documents, spreadsheets and presentations just like in any''' Office Suite'''. |
|- | |- | ||
| 07:50 | | 07:50 | ||
− | |So we have '''Google Docs''' for creating documents, | + | |So, we have '''Google Docs''' for creating documents, |
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| 07:54 | | 07:54 | ||
− | | '''Google Sheets''' for creating | + | | '''Google Sheets''' for creating '''spreadsheet'''s |
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| 08:01 | | 08:01 | ||
− | |For demonstration purpose, I will only show how to create a document using | + | |For demonstration purpose, I will only show how to create a document using '''Google Docs'''. |
|- | |- | ||
| 08:08 | | 08:08 | ||
− | | To create a new document, click on | + | | To create a new document, click on '''New''' button and select '''Google Docs''' option. |
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| 08:31 | | 08:31 | ||
− | | This is an editable title. To rename the title, click on the text. | + | | This is an editable title. To '''rename''' the title, click on the text. |
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| 08:41 | | 08:41 | ||
− | |Here we can type a suitable title for our document. | + | |Here, we can type a suitable title for our document. |
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| 08:46 | | 08:46 | ||
− | |I will type “'''My first google doc'''” and click on | + | |I will type “'''My first google doc'''” and click on '''OK'''. |
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| 08:56 | | 08:56 | ||
− | | Next, let me type some | + | | Next, let me type some contents here, say- “Welcome to Google Docs”. |
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| 09:08 | | 09:08 | ||
− | | Look for the message “'''All changes saved in Drive'''”, next to the | + | | Look for the message “'''All changes saved in Drive'''”, next to the ''''Help'''' menu at the top. |
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| 09:30 | | 09:30 | ||
− | |So we can see only one user “'''Rebecca Raymond'''” with the date as''' Today''' and the time. | + | |So, we can see only one user “'''Rebecca Raymond'''” with the date as''' Today''' and the time. |
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|09:37 | |09:37 | ||
− | | If this''' google doc''' is shared with multiple people, the''' revision history''' will list all the changes | + | | If this''' google doc''' is shared with multiple people, the''' revision history''' will list all the changes made by each user, with a unique color for each user. |
− | made by each user , with a unique color for each user. | + | |
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| 10:10 | | 10:10 | ||
− | | Now, we will copy-paste the line “'''Welcome to Google Docs'''” twice and then close the tab. | + | | Now, we will '''copy-paste''' the line “'''Welcome to Google Docs'''” twice and then close the tab. |
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| 10:26 | | 10:26 | ||
− | | Now click on “'''Revision History'''”. We can see all the revisions of the file | + | | Now, click on “'''Revision History'''”. We can see all the revisions of the file along with the date-time stamp and the user information. |
|- | |- | ||
| 10:36 | | 10:36 | ||
− | | If multiple revisions are not seen | + | | If multiple revisions are not seen then click on''' “Show detailed revisions”''' button at the bottom. |
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| 10:44 | | 10:44 | ||
− | | The revisions are arranged in chronological order | + | | The revisions are arranged in chronological order with the latest revision at the top. |
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| 11:03 | | 11:03 | ||
− | | '''Share with others''' dialog box appears. | + | | '''Share with others''' dialog-box appears. |
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| 11:07 | | 11:07 | ||
− | | In the''' People''' text box, we have to give the email-ids of people with whom we want to share this document. | + | | In the''' People''' text-box, we have to give the email-ids of people with whom we want to share this document. |
|- | |- | ||
| 11:15 | | 11:15 | ||
− | |So, I will type '''0808iambecky@gmail.com''' | + | |So, I will type: '''0808iambecky@gmail.com'''. |
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| 11:23 | | 11:23 | ||
− | |Note that the''' | + | |Note that the''' auto-fill''' feature is available here for email-ids to whom we had sent the emails earlier. |
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| 11:36 | | 11:36 | ||
|Click on the button here to see these three modes: | |Click on the button here to see these three modes: | ||
− | + | '''Can edit''' | |
− | + | '''Can comment''' | |
− | + | '''Can view'''. | |
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| 11:44 | | 11:44 | ||
− | | '''Can edit''' option gives the other users permission to make changes in the document itself. | + | | '''Can edit''' option gives the other users, permission to make changes in the document itself. |
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| 11:51 | | 11:51 | ||
− | | '''Can comment''' option gives the other users permission to suggest changes. | + | | '''Can comment''' option gives the other users, permission to suggest changes. |
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| 11:56 | | 11:56 | ||
− | | '''Can view''' option gives the other users viewing permission only. | + | | '''Can view''' option gives the other users, viewing permission only. |
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| 12:09 | | 12:09 | ||
− | | I will also add '''stlibreoffice@gmail.com''' | + | | I will also add: '''stlibreoffice@gmail.com'''. |
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| 12:28 | | 12:28 | ||
− | | If we want to send some information about this document to other users | + | | If we want to send some information about this document to other users then we can type it here. |
|- | |- | ||
| 12:36 | | 12:36 | ||
− | | I'll type “Please find attached a document for testing purpose. Kindly modify or suggest | + | | I'll type “Please find attached a document for testing purpose. Kindly modify or suggest as per the permission given to you. |
− | + | Thanks "Ray.Becky” | |
− | Thanks | + | |
− | Ray.Becky” | + | |
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| 12:52 | | 12:52 | ||
− | | This will send an email notification with our message and a link to the shared document to other users. | + | | This will send an email notification with our message and a '''link''' to the shared document, to other users. |
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| 13:05 | | 13:05 | ||
− | | Now, for the user | + | | Now, for the user 'stlibreoffice', we will change the sharing mode to '''Can comment'''. |
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| 13:12 | | 13:12 | ||
− | | Lastly, click on '''Save changes '''button and then on '''Done | + | | Lastly, click on '''Save changes '''button and then on '''Done''' |
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| 13:18 | | 13:18 | ||
− | | | + | | and close this document. |
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| 13:27 | | 13:27 | ||
− | | When we open the document again after some time, we can find the edits made by the other shared users. | + | | When we open the document again, after some time, we can find the edits made by the other shared users. |
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| 13:43 | | 13:43 | ||
− | | Move your mouse to the suggestion box, over the check and cross marks. | + | | Move your '''mouse''' to the suggestion box, over the '''check''' and '''cross''' marks. |
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|13:56 | |13:56 | ||
− | | Let me accept one | + | | Let me accept one suggestion and reject the other. |
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| 14:07 | | 14:07 | ||
− | | And here we can see a '''Resolve '''button. | + | | And here, we can see a '''Resolve '''button. |
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| 14:58 | | 14:58 | ||
− | | We can also see the suggestions given by '''stlibreoffice@gmail.com'''in a different color. | + | | We can also see the suggestions given by '''stlibreoffice@gmail.com''' in a different color. |
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| 15:35 | | 15:35 | ||
− | | Now we can send this link to any email-id | + | | Now, we can send this link to any email-id which means that anyone who has this link can view the document. |
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| 15:49 | | 15:49 | ||
− | | In this tutorial we learnt: | + | | In this tutorial, we learnt to: |
− | + | access “Google Drive” | |
− | + | Create and Upload files | |
− | + | Create Google Docs and | |
− | + | Use the sharing options. | |
|- | |- | ||
| 16:00 | | 16:00 | ||
− | | The video at the given link summarizes the Spoken Tutorial project. Please download and watch it. | + | | The video at the given link summarizes the '''Spoken Tutorial''' project. Please download and watch it. |
|- | |- |
Latest revision as of 19:11, 20 February 2017
|
|
00:01 | Welcome to the spoken tutorial on Google Drive options. |
00:06 | In this tutorial, we will learn about the options available in Google Drive like: |
00:12 | Creating a document, a spreadsheet and a presentation |
00:17 | Uploading files & folders and |
00:20 | sharing options. |
00:22 | For this tutorial, you will need a working Internet connection and any web browser. |
00:29 | I will be using Firefox web browser. |
00:33 | As a prerequisite, you should have basic knowledge of Gmail. |
00:38 | If not, please refer to the relevant Gmail tutorials on our website. |
00:43 | Let's begin. |
00:45 | Open the web browser and log-in to your gmail account. |
00:49 | I have already done so. |
00:51 | On the top right, we can see a grid icon next to our name. |
00:56 | When we move the mouse over it, the help text says Apps.Click on this. |
01:02 | This will show us a few google apps like:
google plus Search YouTube Maps PlayStore News Mail Drive Calendar and More. |
01:18 | If we click on them, we will be redirected to the particular google app. |
01:24 | We can also rearrange this list based on our preference by dragging the apps icon to any other position. |
01:32 | In this tutorial, we will specifically learn about Drive. |
01:35 | So, let me click on Drive. |
01:39 | This will open the Google Drive page in a new tab. |
01:43 | At the top of the page, we can see a Search bar. |
01:47 | On the left, there are some menus. |
01:51 | And on the top right, there are some icons. |
01:55 | In the center, we can see two files. |
01:59 | The first one was shared with us during account creation by the Google team. |
02:05 | The second one is the file which we ourselves uploaded earlier. |
02:10 | Now, let us have a look at the left side menus. |
02:14 | We have the following menus:
New My Drive Shared with me Google Photos Recent Starred and Trash. |
02:27 | By default, “My Drive” menu will be selected and its contents will be displayed in the center. |
02:34 | All the files and folders will be displayed in the center area. |
02:38 | So, we can see the PDF and the ZIP file that we had uploaded in the previous tutorial, here. |
02:47 | The files which are created or uploaded by us, will also be stored under “My Drive”. |
02:53 | The next menu is “Shared with me”. Let me click on this. |
02:58 | If any one shares a file or document with me, it will be displayed under this menu. |
03:03 | As of now, no one has shared any file with me. So, this is empty. |
03:09 | Recently google has created a shortcut link to access the Google Photos within the Drive. |
03:15 | We will skip this option for this tutorial. |
03:19 | The “Recent” menu will display the list of files or documents which were opened recently. |
03:25 | It will display both the “My Drive” and “Shared with me” contents. |
03:30 | So, here we can see the pdf and zip files because we had opened them earlier. |
03:37 | Starred- If we have marked any file or document as Important, that file will be displayed under this menu. |
03:45 | Let us go back to My Drive menu and right-click on our pdf file. |
03:51 | Now, choose Add Star option. |
03:55 | Next, click on Starred menu. Here is our file. |
04:00 | Let me make a copy of this file. |
04:03 | So, once again, right-click on the file and choose Make a copy option. |
04:10 | Now we have two files. |
04:13 | Let us delete one of them. Select the file and press the Delete key on the keyboard. |
04:20 | Deleted files or documents will be displayed under Trash menu. |
04:25 | The deletion is temporary, however. |
04:28 | We can delete all the files permanently from the Trash menu by selecting “Empty Trash” option. |
04:36 | All the files in the “Trash” menu, will automatically be deleted permanently from the google server after 30 days. |
04:44 | Now, let us learn how to create and upload files and folders. |
04:49 | There are 4 ways to do this: The first way is to click on the red colored “New” button on the left. |
04:56 | The second way: Right-click on “My Drive” option. |
05:00 | Now, let us come back to My Drive. In the “My Drive” option, we can right-click in the center area. |
05:09 | Lastly, click on the “My Drive” drop-down menu at the top. |
05:14 | Let us explore with the “New” option. Click on New button. |
05:19 | It will display some options like:
Folder File Upload Google Docs, Sheets, Slides and More. |
05:28 | We will see each option, one by one. |
05:31 | We can create a folder using the “Folder” option. |
05:34 | Click on it. Immediately it prompts us for a name. |
05:40 | Let us name the folder as “Spoken Tutorial” and click on Create button. |
05:48 | By default, this folder will appear under “My drive”. |
05:52 | We can see it here, in the centre area. |
05:56 | Folders help us to organize our files better. |
06:00 | So, we can create separate folders. For example- personal, work etc. |
06:07 | To upload any file- first click on “New” button, then click on “File Upload”. |
06:13 | This will open a file browser window. |
06:16 | Browse and select the file that you want to upload. |
06:19 | I'll select “xyz.odt” file from the Desktop and click on Open button. |
06:26 | At the bottom right, we can see the progress of the upload. |
06:30 | This may take some time based on the size of the file and the internet speed. |
06:35 | Once completed, the uploaded file will be displayed in the center area. |
06:41 | Now, close the progress window at the bottom. |
06:45 | In the same way, we can upload a folder on the Drive using the Folder Upload option. |
06:52 | This feature may be available in certain browsers only. For e.g. Google Chrome. |
06:59 | How can we move our uploaded file into our Spoken Tutorial folder? |
07:04 | Simply drag and drop the file into the folder, like this. |
07:09 | Now, on the left side, look at My Drive option closely. |
07:14 | Notice a small triangle to the left of it. |
07:18 | Clicking on it will show the sub-folders under “My Drive”. |
07:22 | See, here is our folder “Spoken Tutorial” and here is the file 'xyz.odt' inside it. |
07:31 | For our day-to-day work, we use documents, spreadsheets and presentations. |
07:36 | Is it possible to create and manage them on Drive? |
07:39 | Yes, it is. In Google Drive, we can create- documents, spreadsheets and presentations just like in any Office Suite. |
07:50 | So, we have Google Docs for creating documents, |
07:54 | Google Sheets for creating spreadsheets |
07:57 | and Google Slides for creating presentations. |
08:01 | For demonstration purpose, I will only show how to create a document using Google Docs. |
08:08 | To create a new document, click on New button and select Google Docs option. |
08:14 | This will open an empty document in a new tab. |
08:19 | We can see that the menus and text formatting options are the same as in any other Office Suite. |
08:26 | At the top, notice that the document is titled as “Untitled document”. |
08:31 | This is an editable title. To rename the title, click on the text. |
08:38 | “Rename document” window opens. |
08:41 | Here, we can type a suitable title for our document. |
08:46 | I will type “My first google doc” and click on OK. |
08:53 | Notice the change in the title. |
08:56 | Next, let me type some contents here, say- “Welcome to Google Docs”. |
09:02 | Any addition, modification or deletion made to this document will be auto-saved. |
09:08 | Look for the message “All changes saved in Drive”, next to the 'Help' menu at the top. |
09:14 | If we click on that, we can see the “Revision History” on the right. |
09:19 | It has the last modified date & time and also shows who made the modification. |
09:26 | As of now, this document is not shared with anyone. |
09:30 | So, we can see only one user “Rebecca Raymond” with the date as Today and the time. |
09:37 | If this google doc is shared with multiple people, the revision history will list all the changes made by each user, with a unique color for each user. |
09:48 | We will see this feature a little later in this tutorial. |
09:53 | Close the “Revision History”. |
09:56 | Let me close this tab. The google doc will be automatically saved. |
10:02 | Once again, we are in My Drive and we can see our file here. |
10:07 | Double-click on it to open it again. |
10:10 | Now, we will copy-paste the line “Welcome to Google Docs” twice and then close the tab. |
10:17 | Double-click on the file once again to open it. |
10:20 | Again, copy-paste the line “Welcome to Google Docs” once. |
10:26 | Now, click on “Revision History”. We can see all the revisions of the file along with the date-time stamp and the user information. |
10:36 | If multiple revisions are not seen then click on “Show detailed revisions” button at the bottom. |
10:44 | The revisions are arranged in chronological order with the latest revision at the top. |
10:50 | Click on each revision and understand how this feature works. |
10:55 | Let me now share this document with two other users. |
10:59 | For this, click on Share button at the top right. |
11:03 | Share with others dialog-box appears. |
11:07 | In the People text-box, we have to give the email-ids of people with whom we want to share this document. |
11:15 | So, I will type: 0808iambecky@gmail.com. |
11:23 | Note that the auto-fill feature is available here for email-ids to whom we had sent the emails earlier. |
11:31 | There are three modes in which we can share the document with other users. |
11:36 | Click on the button here to see these three modes:
Can edit Can comment Can view. |
11:44 | Can edit option gives the other users, permission to make changes in the document itself. |
11:51 | Can comment option gives the other users, permission to suggest changes. |
11:56 | Can view option gives the other users, viewing permission only. |
12:00 | They cannot make or suggest any changes. |
12:04 | Let us give Can edit option to 0808iambecky. |
12:09 | I will also add: stlibreoffice@gmail.com. |
12:16 | Remember to use a comma separator between two email-ids. |
12:21 | As soon as we enter the email-ids, there is a change in this window. |
12:25 | We get “Add a note” text area. |
12:28 | If we want to send some information about this document to other users then we can type it here. |
12:36 | I'll type “Please find attached a document for testing purpose. Kindly modify or suggest as per the permission given to you.
Thanks "Ray.Becky” |
12:47 | Lastly, click on Send button to complete the sharing process. |
12:52 | This will send an email notification with our message and a link to the shared document, to other users. |
12:59 | Once again, click on the Share button. |
13:02 | Then click on Advanced. |
13:05 | Now, for the user 'stlibreoffice', we will change the sharing mode to Can comment. |
13:12 | Lastly, click on Save changes button and then on Done |
13:18 | and close this document. |
13:21 | Now, assume that both the users made some modifications in the shared document. |
13:27 | When we open the document again, after some time, we can find the edits made by the other shared users. |
13:34 | Since stlibreoffice@gmail.com had only suggest permission, we can see the suggestions given by that user. |
13:43 | Move your mouse to the suggestion box, over the check and cross marks. |
13:49 | The check mark says Accept suggestion and the cross mark says Reject suggestion. |
13:56 | Let me accept one suggestion and reject the other. |
14:02 | We can see a comment here from 0808iambecky. |
14:07 | And here, we can see a Resolve button. |
14:11 | The users with Can edit option, can reply to that comment by clicking on the comment text. |
14:18 | To remove the comment thread, click on Resolve button. |
14:22 | We cannot see any of the modifications made to the document by 0808iambecky. |
14:29 | Recall, this user had edit permission in the document. |
14:34 | So, how can we find out what changes were made by that user? |
14:39 | For that, we can check our Revision History. |
14:43 | To open it, we will click on File and then on See revision history. |
14:50 | We can see that 0808iambecky made some changes and this is seen in a different color. |
14:58 | We can also see the suggestions given by stlibreoffice@gmail.com in a different color. |
15:05 | And of course, being the owner, we will see our own work in a different color. |
15:11 | Let us close the Revision History window now. |
15:14 | There is another way to share a document. Click on Share button. |
15:20 | In the Share with others window, at the top right corner, we can see the text Get shareable link. Click on it. |
15:29 | It says “Anyone with the link can view”. |
15:32 | This will create a link to this document. |
15:35 | Now, we can send this link to any email-id which means that anyone who has this link can view the document. |
15:44 | With this, we come to the end of this tutorial. |
15:47 | Let us summarize. |
15:49 | In this tutorial, we learnt to:
access “Google Drive” Create and Upload files Create Google Docs and Use the sharing options. |
16:00 | The video at the given link summarizes the Spoken Tutorial project. Please download and watch it. |
16:07 | We conduct workshops and give certificates for those who pass our online tests.
For more details, please write to us. |
16:16 | Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.
More information on this mission is available at this link. |
16:27 | This script has been contributed by Praveen and this is Srilakshmi Ramaswamy from IIT Bombay, signing off.
Thanks for watching. |