Difference between revisions of "Digital-Divide/C2/Compose-Options-for-Email/English-timed"

|Welcome to the Spoken Tutorial on Compose Options for Emails.

|"In this tutorial, we will learn  

|about the email recipients, namely, '''To, Cc, Bcc'''.

|Insert a photo or link into an email

|and about the '''Compose window''' options.

|"For this tutorial, you will need a working Internet connection

|and a Web browser

|For this demonstration, I will be using '''Firefox''' web browser

|Let's begin.

|Open your web browser and type "http://gmail.com'''

|The '''Login''' page opens.

|Enter a '''username and password''' in the respective text boxes.

|If the Login page opens with the '''username''', this means that you have already accessed this account from your machine.

|We are in our Gmail page.

|The To segment is where we specify the recipients.

|'''Cc''' stands for '''Carbon Copy''' and '''Bcc''' stands for '''Blind Carbon Copy'''

|We have to add the email address of the person to whom we are sending the email in the To field.

|Here’s a screenshot.

|If we want to send the same email to more than 1 person, simply add the email ids in the field '''To'''.

|Here’s a screenshot.

|Use '''Cc" option to mark a copy of the email to others.

|All the recipients marked in '''To''' and '''Cc''' fields, can see all the other recipients.

|Here’s a screenshot.

|In this option, the recipients in To and '''Cc''' cannot see the recipients added in the '''Bcc'''.

|The recipient in the '''Bcc''' can see the '''To''' and '''Cc''' recipients,

|Here’s a screenshot.

|Important Note :

|We can add any number of email ids in the recipients field - '''To, Cc''' and '''Bcc'''.

|Each mail id has to be separated by a space or comma or colon.

|Let us now switch back to our '''Gmail Compose window".

|By default, the cursor is in the To field.

|In '''To''' field, lets give the email id as '''ray.becky.0808@gmail.com'''

|In '''Cc''' field,'''0808iambecky@gmail.com'''

|In '''Bcc''' field, '''stlibreoffice@gmail.com''' and '''info@spoken-tutorial.org'''

|In the content area, let us type the message:

|Gmail allows us to do basic formatting to the text in the body of our email.

|It is displayed by default at the bottom of the '''Compose window'''.

|"If not, to access the formatting toolbar, click the Formatting options button.

|Here we have options such as '''different fonts,sizes, bold, italic, underline, text color,align, numbered and bulleted lists and indentation'''.

|These options are exactly like the ones in any word processor application.

|In the '''Compose window''', there are options for '''attaching files, photos, links and emoticons'''.

|To share files or documents with others,  

|All Mail providers allow to send files as attachment.

|Let us first attach a pdf file which is less than 1Mb in size.

|Click on the '''Attach file''' icon, which looks like a paper clip.

|This will open the file browser.

|From the Desktop, I will select myscript.pdf and click on '''Open'''.

|To remove a file you've attached to a message, click on the x mark to the right of the file name.

|Now let us attach a file which is around 30Mb.

|I have a zip file on my Desktop which is around 30Mb file size.

|The file you are trying to send exceeds the 25mb attachment limit.

|Clicking on '''Insert files using Drive''' option also gets us to the same window as before.

|Here, we can see 3 tabs:

|Here we see the message, No one's shared any files with you yet!

|If anyone shares a file with you, it will be available under '''Shared with Me tab'''

|Browse and select the file from your machine, that you want to upload and click on '''Open''' .

|Notice 2 buttons at the bottom right, which says, 

|'''Attachment'''

|If we select Attachment, then the file will be inserted as an attachment.

|Once complete, here, in the content area, we can see a link to the uploaded file.

|Now let’s click on '''Insert Photo''' option to insert images in the email.

|We can upload photos from our computer or by giving the website address of the image.

|For now, I don't want to upload any images.

|So I will click on '''Cancel''' button.

|The '''Edit Link''' dialog box opens.

|In the Text to display field, type the text that you want as the link.

|I will type '''Spoken Tutorial'''

|In the '''Link to''' section, by default, Web address option is selected.

|A small pop window opens below the text.

|Clicking on the URL displayed, will take you to the Spoken Tutorial website’s Homepage.

|To change the URL or remove the link, we can click on Change or Remove options, respectively.

|Notice the text '''Saved''', just before the '''Trash''' icon.

|This action will delete the email from the '''Drafts folder''', as well.

|Click on the '''More options''' button, which is next to the '''Trash''' icon.

|'''Default to full-screen''' option will make the '''compose window''' bigger.

|Your message is sending

|or Your message has been sent.

|We can see the content of the email which we sent here.

|Let us cross-check one-by-one.

|Here are the attachments  

|and here is the URL link.

|We can see the email ids of all the recipients in '''To, Cc and Bcc''' fields.

|This is the mail id of the recipient marked in '''Cc'''.

|It displays '''To and Cc''', but not the '''Bcc''' recipients.

|This is the mail id of one of the recipient marked in '''Bcc'''.

|Let me come back to the Sender’s gmail account.

|But here, we can see only one email id. The other one is not visible.

|Let us summarise.

|In this tutorial, we have learnt about

|The email recipients namely, '''To, Cc Bcc'''

|Insert a photo or link into an email

|and about the '''Compose window''' options.

|"The video at the given link summarizes the Spoken Tutorial project.

|We conduct workshops and give certificates to those who pass our online tests.

|"This tutorial has been contributed by the Spoken Tutorial Team, IIT Bombay.

|This is Srilakshmi Ramaswamy signing off.

Thanks for watching."