Difference between revisions of "Thunderbird/C2/Address-Book/English-timed"

|Welcome to the Spoken Tutorial on Address Book in Mozilla Thunderbird

|In this tutorial we will learn how to add, view, modify and delete contacts from the Address Book.  

|Create a New Address Book.  

|Delete an existing Address Book.  

|Import contacts from other mail accounts.  

|Here we are using Mozilla Thunderbird 13.0.1 on Ubuntu 12.04.  

|What is an Address Book?  

|An address book works the same way as the Contacts feature in your mobile phone.  

|You can use the Address Book to create and maintain contacts.  

|Personal address book allows you to create new contacts.  

|Collected address book automatically collects the email addresses from outgoing or sent mails.  

|Click on the Thunderbird icon in the Launcher.  

|The Thunderbird window opens.  

|Now, let’s learn to add contacts in the Personal Address Book.  

|From the Main menu, click on Tools and Address Book.  

|The Address Book dialog box appears.  

|In the left panel, you can see both the Personal and Collected Address Books.  

|By default the Personal Address Book is selected in the left panel.  

|The right panel is divided into two halves.  

|The top half displays the contacts.  

|In the toolbar, click New Contact.  

|The New Contact dialog box appears.  

|Click the Contact tab.  

|Let’s enter First as AMyNewContact.  

|Enter Email as USERONE at GMAIL dot COM

|Note that the field Display Name is automatically updated with the First Name.   

|Click the Private tab. Use this tab to store the complete postal address for the contact.  

|You can use the Work, Other and Photo tabs to store relevant information and even the photograph of the contact.  

|Click OK.  

|In the same manner let’s add two more contacts VMyNewContact and ZMyNewContact.  

|From the Main Menu, click on View, Sort by and Name.  

|Notice, that the contacts are sorted in the ascending order, by default.  

|To sort it in the ascending order, from the Main Menu, click on View, Sort by and Ascending.  

|Alternately, in the Address Book dialog box, from the right panel, simply click on Name.  

|Now, let’s search for a contact.  

|We can search for a contact using the Name or the By Email.  

|Let’s search for the name AMyNewContact.  

|Go to the Address Book dialog box.   

|In the Search field, enter AMyNewContact.  

|Notice, the Search field.  

|Only the contact AMyNewContact is displayed in the top right panel.  

|Now, in the Search field, click the cross icon.  

|Search for emails by Subject.  

|Suppose the contact information for ZMyContact has changed.

|Can we edit this information? Yes, we can!  

|From the right panel, let’s select ZMyNewContact.

|Now, right click for the context menu and select Properties.  

|The Edit Contact For ZMyNewContact dialog box appears.  

|Let’s change the name to MMyNewContact.  

|Now, let’s change the Field Display Name to MMyNewContact.  

| We shall also add a Work Title and Department.  

|Click the Work tab.  

|In the Title enter Manager and in Department enter HR.Click OK.  

|Look at the contact details in the bottom right panel.It has been updated.  

|First, select the Contact.  

|Right-click to view the context menu and click Delete.  

| A confirmation dialog box appears.Click OK.

 

| This is in addition to the two default books, that is, Personal Address Book and Collected Addresses.  

|Remember, you must keep the Address Book dialog box open.  

|From the Main menu, go to File, click New and select Address Book.  

|The New Address Book dialog box appears.  

|In the Address Book Name field, type Office Contacts.Click OK

|To delete the address book Office Contacts from the left panel select it.  

|Right-click to view the context menu and select Delete.  

|A dialog box requesting you to confirm the delete action appears.Click OK.  

|Create a new address book called Additional Office Contacts.  

|Use the Edit option in the Address Book toolbar  

|From the Main menu in the Address Book dialog box, select Edit and Search Addresses.  

|Use the Advanced Search option to search for addresses.  

|This way we can update the contacts without losing contact information.  

|Let’s import the contacts from our Gmail account.  

|Open a fresh browser and the type the url www.gmail.com.Press Enter.  

|The Gmail home page appears.  

|Enter the Username as STUSERONE at gmail dot com. Enter your password.  

 

|Click Sign In. The Gmail window appears.  

|For the purposes of this tutorial we have created four contacts in Gmail.  

|From the top-left of the Gmail window, click on GMail and Contacts.  

| The Contacts tab appears.

|Click More and select Export.  

 

|The Export contacts dialog box appears.  

|In the field Which contacts do you want to export?, select All contacts.  

|In the field Which export format?, select Outlook CSV format. Click Export.  

|The Opening contacts.csv dialog box appears.  

|Select Save File. Click OK.  

|The Downloads dialog box appears.  

|The file is saved as contacts.csv in the default Downloads folder.  

|Close the Downloads dialog box.  

|From the Main menu, click Tools and select Import.  

|The Import dialog box appears.  

|Select Address Books. Click Next.  

|From the Select type of file list, click on Text file. Click Next.  

|Browse to Downloads folder.  

|Click the Select which types of files are shown button and select All Files.  

|Select contacts.csv.Click Open.  

|The Import Address Book dialog box appears.

|Ensure that the box First record contains field names is checked.  

|In this tutorial, we shall check and match only the First Name, Last Name and Primary Email fields

|And uncheck all the other fields from the left side  

|The First Name on the left is already aligned with the First Name on the right.  

|You must use the Move Up and Move Down buttons to match Mozilla Thunderbird Address Book fields column on the left  

|with Gmail Record data to import column on the right.  

|Let’s select Last Name field on the left and click the Move Down button.  

|Notice, that the Last Name on the Address Book fields column and the Last Name on the Record data to import column are now aligned.  

|Now, select Primary Email, and click on the Move Down button until it is aligned to E-mail Address. Click OK.  

|A message that the address book has been imported is displayed. Click Finish.  

|The Gmail Address Book is imported to Thunderbird.  

|In the left panel of the Address Book dialog box, a new folder contacts has been added.  

|Click on contacts. 

|The First Names along with the email address are displayed.  

|Close the Address Book by clicking on the red cross on the top left corner of the dialog box.  

|Finally, log out of Thunderbird. From the Main menu, click File and Quit.  

|In this tutorial we learnt how to add, view, modify and delete contacts from the Address Book. We also learnt how to:  

|Create a New Address Book.  

|Delete an existing Address Book.  

|Import contacts from other mail accounts.  

|Here is an assignment for you.

|Create a new address book  

|Add and view contacts  

|Watch the video available at the following link  

|It summarises the Spoken Tutorial project  

|If you do not have good bandwidth, you can download and watch it  

|The Spoken Tutorial Project Team

|Conducts workshops using spoken tutorials.  

|Gives certificates for those who pass an online test  

|For more details, please write to contact at spoken hyphen tutorial dot org  

|Spoken Tutorial Project is a part of the Talk to a Teacher project  

|It is supported by the National Mission on Education through ICT, MHRD, Government of India  

|More information on this Mission is available at spoken hyphen tutorial dot org slash NMEICT hyphen Intro  

|This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd.  Thanks for joining