Difference between revisions of "Aakash-Business-Tool/C2/Set-Preferences/English"

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{| style="border-spacing:0;"
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{| border=1
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| style="border-top:0.05pt double #808080;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| '''Visual cue'''  
+
| '''Visual cue'''  
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| style="border:0.05pt double #808080;padding:0.049cm;"| '''Narration'''  
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| '''Narration'''  
  
 
|-
 
|-
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| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Display desktop  
+
| Display desktop  
  
 
/* Slide 1 */  
 
/* Slide 1 */  
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| Hello and welcome to this spoken tutorial on '''Setting Preferences''' in '''ABT.'''  
+
| Hello and welcome to this spoken tutorial on '''Setting Preferences''' in '''ABT.'''  
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Show Slide 2
+
| Show Slide 2
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| In this tutorial, you will be able to:  
+
| In this tutorial, you will be able to:  
  
 
* Edit/Delete organisation details  
 
* Edit/Delete organisation details  
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* Rollover  
 
* Rollover  
 
* Export/Import organisation  
 
* Export/Import organisation  
−
 
−
 
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| '''Show Slide'''  
+
| '''Show Slide'''  
  
 
'''System Requirements''' /*Slide 3 */  
 
'''System Requirements''' /*Slide 3 */  
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| In this tutorial, I am using  
+
| In this tutorial, I am using  
  
 
* '''ABT''' 1.0  
 
* '''ABT''' 1.0  
 
* '''Android''' 4.2 (Jelly Bean)  
 
* '''Android''' 4.2 (Jelly Bean)  
 
* Rooted tablet  
 
* Rooted tablet  
−
 
−
 
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| /*Slide 4 */  
+
| /*Slide 4 */  
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| For more information visit  
+
| For more information visit  
  
 
[https://github.com/androportal/ABT https://github.com/androportal/ABT] '''
 
[https://github.com/androportal/ABT https://github.com/androportal/ABT] '''
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|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| '''Prerequisites'''  
+
| '''Prerequisites'''  
  
 
/*Slide 5*/  
 
/*Slide 5*/  
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| For this tutorial, you must be familiar with:  
+
| For this tutorial, you must be familiar with:  
  
 
* The principles of book keeping.  
 
* The principles of book keeping.  
 
* How to run and start '''ABT'''  
 
* How to run and start '''ABT'''  
−
* How to Create a New Organization
+
* How to create a new organization
  
 
If not, for relevant tutorials please visit [http://spoken-tutorial.org/ http://spoken-tutorial.org]  
 
If not, for relevant tutorials please visit [http://spoken-tutorial.org/ http://spoken-tutorial.org]  
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Start ABT  
+
| Start ABT  
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| Select '''ABT''' application on '''Android 4.2.'''
+
| Select '''ABT''' application on '''Android 4.2.'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Point to ABT's Welcome screen  
+
| Point to ABT's Welcome screen  
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| We will see '''ABT''''s welcome screen.
+
| We will see '''ABT''''s welcome screen.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Point to '''Select Existing Organization''' button  
+
| Point to '''Select Existing Organization''' button  
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"|
+
|Tap on '''Select existing organization''' button.
−
Tap on select existing organization button.
+
  
 
We have already created an organization called '''ST'''.
 
We have already created an organization called '''ST'''.
−
 
−
 
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Point to Login button  
+
| Point to Login button  
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| Lets login as '''guest'''
+
| Let's login as '''guest'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Point to Master Menu  
+
| Point to Master Menu  
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| We are now on the master menu of''' ABT .'''
+
| We are now on the master menu of''' ABT .'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Point to '''Preferences '''
+
| Point to '''Preferences '''
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| Tap on ''' Preferences''' option.
+
| Tap on ''' Preferences''' option.
  
−
In preferences, we can see  
+
In '''Preferences''', we can see  
−
* '''Edit/Delete organisation''' &
+
* '''Edit/Delete organisation''' and
−
* '''Add/Edit/Delete project'''  
+
* '''Add/Edit/Delete project''' options
−
options
+
−
First, lets '''edit/delete organisation'''
+
  
−
|-
 
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Point to '''Edit/Delete organization''' option
 
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| Lets choose''' Edit/Delete organization''' option.
 
  
 +
First, let's edit/delete organisation.
  
 +
|-
 +
| Point to the new screen
 +
| The organization details page becomes editable.
  
 +
|-
 +
| Point to '''City '''
 +
|Select '''Maharashtra''' for '''State''' and '''Mumbai''' for '''City'''.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Point to the new screen
+
| Point to''' Save '''button
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| The organisation details become editable.
+
| Save the changes.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Point to '''City '''
+
| Point to '''Reset''' button
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| Let us select '''Mumbai''' for city.
+
| If we want to reset all the fields, tap on '''Reset''' button.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Point to''' Save '''button  
+
| Point to '''Delete '''button  
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| '''Save '''the changes.
+
| Tap on '''Delete ''' button to delete the organization.
  
 +
We can delete organization for a particular financial period.
  
 +
|-
 +
|Tap on OK
 +
| Tap on '''OK''' for confirmation.
  
 +
|-
 +
|
 +
|When we delete an organization, we are directed back to the welcome screen of '''ABT'''.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Point to '''Reset''' button
+
| Point to '''Add/Edit/Delete project '''
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| If we want to reset all the fields, Tap on Reset button.
+
| Now let us learn what is '''Add/Edit/Delete project.'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Point to '''Delete '''button
+
| Point to Login
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| Tap on '''Delete '''button to delete the organization.
+
|  
 +
Select organization '''Free Accounting Foundation'''.
  
−
We can delete the current organisation as well as same organisation with another financial year if exists.
+
|-
 +
|Login as admin
 +
|Login as '''admin'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Point to the main screen
+
| Point to Preferences
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| If we delete the organisation, we will be directed to the main screen.
+
| Tap on '''Preferences'''
  
 +
Now, let us select''' Add/Edit/Delete project'''
  
−
I wont delete the organisation for now.
+
|-
 +
| Point to '''Enter projectname'''
 +
| Here we can add project names.
  
 +
Let's us add '''ABT''' and tap on '''Add Project''' button.
  
 +
|-
 +
| Point to project name
 +
|Here I have already added one project called '''Spoken-Tutorial'''
  
 +
|-
 +
| Point to '''Spoken Tutorial'''
 +
| Now, when we tap on the '''Project name''', we get 2 options:
 +
 +
* '''Edit project name''' &
 +
* '''Delete project '''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Point to '''Add/Edit/Delete project '''
+
| Point to '''Edit project name'''  
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| We will now see what is '''Add/Edit/Delete project.'''
+
| Let us try to '''Edit project name.'''
 +
Let us change to '''ST'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Point to '''Enter projectname'''
+
| Point to success message
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| Here we have to add projects.
+
| Project name successfully changed to '''ST'''
  
−
Lets enter '''Spoken Tutorial '''as project name.
+
|-
 +
| Point to '''Delete project '''
 +
| Likewise, we can delete projects.
  
−
Tap on '''Add Project.'''
+
But note, if project has transactions, it can not be deleted.  
  
 +
Now, let us learn what is rollover.
  
 +
|-
 +
| Point to Login
 +
| For that go to the welcome screen of '''ABT'''.
  
 +
Let us create an organization called '''ST''' of type '''Profit Making'''.
 +
 +
For the financial period '''1st April 2012''' to '''31st March 2013'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"|
+
|Login as guest
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| We can use this project  at the time of voucher creation
+
|Login as '''guest'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Point to '''Spoken Tutorial'''
+
| Point to organization details page
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| Now, when we tap on '''Spoken Tutorial''' added on screen, we get two options:
+
| Skip organization details page
−
 
+
−
*
+
−
** '''Edit project name '''
+
−
** '''Delete project '''
+
−
 
+
  
 +
|-
 +
| Point to '''Rollover'''
 +
|Now, let us see what is '''Rollover'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Point to '''Edit project name'''  
+
| Point to '''Rollover'''
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| Lets choose '''Edit project name.'''
+
|Now, let us tap on '''Rollover'''.
−
 
+
−
Change the project name to ABT.
+
−
 
+
−
Change it to '''ABT.'''
+
−
 
+
−
Tap on '''Done. '''
+
−
 
+
  
 +
It asks whether we want to rollover to next financial year.
  
 +
Tap on '''Yes'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Point to '''Delete project '''
+
| Point to '''Rollover'''
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| Likewise, we can delete the created project.
+
|We are directed back to the welcome screen.
  
−
Note, if project has transactions, it can not be deleted.  
+
With the message that rollover has been done successfully.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Go to Master menu > Rollover.  
+
| Go to Master menu > Rollover.  
  
 
Point to rollover  
 
Point to rollover  
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| Go to the master menu of '''ABT.'''
+
|Rollover can be done according to following conditions:  
−
 
+
−
Tap on '''Rollover''', it will prompt accourding to following conditions:  
+
  
 
* It will check for financial period.
 
* It will check for financial period.
 
* If it has not completed financial period, rollover wont happen.
 
* If it has not completed financial period, rollover wont happen.
 
* Rollover will be done only once in a financial period.
 
* Rollover will be done only once in a financial period.
−
* If you tap on it again, it prompt rollover has done already!!  
+
* If you tap on it again, it prompt '''Rollover has been done already!!'''
−
 
+
−
 
+
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Point to sample organisation
+
| Point to financial periods
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| Lets create a sample organsisation named '''Aakash.'''
+
|Here in financial year we will see 2 financial year periods:
 +
* The period for which we created the organization and
 +
* The period after rollover
  
−
Lets select financial period as........
 
  
−
Follow the steps from '''Maintaining Organisation '''tutorial.
+
The closing balance of all the,
 +
* Ledger accounts
 +
* Groups/Subgroups &
 +
* User details
 +
are forwarded to new financial period
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Point to master menu -> '''Rollover'''
+
|  
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| Go to Master Menu.
+
|Now, let us learn what is Import & Export organization.
−
 
+
−
Now, when we tap on rollover on master menu, it says '''rollover has been done.'''
+
−
 
+
−
 
+
  
 +
|-
 +
| select '''Free Accounting Foundation''' organization.
 +
|Let us select '''Free Accounting Foundation''' organization.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Point to welcome screen of '''ABT.'''
+
|Point to Login
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| Now logout.
+
|Login as '''admin'''
−
 
+
−
Select '''Select Existing organisation''' button.
+
−
 
+
−
Select organisation name as '''Aakash.'''
+
−
 
+
−
 
+
−
 
+
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Point to fiancial periods
+
| Go to Master menu > Export organization.  
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| Now here we will see two financial periods,
+
  
−
<nowiki>* The period for which we created the organisation and </nowiki>
+
Point to Export organization
 +
|Tap on '''Export organization''' option
  
−
<nowiki>* The period after rollover.</nowiki>
+
It will ask whether we want to export organization.
  
−
The closing balance of all the
+
Tap on '''Yes.'''
  
−
ledger accounts,
+
It will say organization '''Free Accounting Foundation has been exported to /mnt/sdcard/export/'''".
  
−
groups-subgroups and
+
We can check the path for the file.
  
−
user details are forwarded to new financial period.
+
It is a path located in the tablet.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Go to Master menu > Export organisation.  
+
|  
 +
| Now, let us learn how to import organization.
  
−
Point to Export organization
+
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| It will pop up a dialog box with an alert "'''Do you want to export organisation'''".
+
| Point to main page of ABT
 +
|For that go back to the welcome screen of '''ABT'''
  
−
If Yes then,
+
For import organization, '''ABT''' must be installed in the tablet.
  
−
It will prompt "organisation has been exported to '''/mnt/sdcard/export/'''".  
+
We can import organization in any tablet.
  
−
'''/mnt/sdcard/export/ '''is the location of the file.
+
It can be done by transferring export folder to internal '''SD card.'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Point to export
+
| Point to '''Import organization'''
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| There is a location in tablet called '''/mnt/sdcard/export.'''
+
| '''Import organization''' option is available on main page drawer of '''ABT'''.
−
 
+
  
 +
Tap on '''Import organization'''.
  
 +
It will show all available exported organizations and financial years to be imported.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Point to main page of ABT
+
| Point to '''Import organization'''
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| Import organisation:
+
|Select '''Free Accounting Foundation'''
−
 
+
−
'''ABT''' must be installed in the tablet to import organisation.
+
−
 
+
−
We can import organisation in another tablet
+
−
 
+
−
It can be done by transfering export folder to internal sdcard.
+
  
−
'''Import organization''' option is available on main page drawer of ABT
+
Tap on '''Import'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Point to import organization
+
| Point to success message
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| Just tap on '''Import organization.'''
+
|It will say, '''Organization Free Accounting Foundation''' for the financial year has been imported successfully.'''
−
 
+
−
It will show all available exported organisation and financial years to import.
+
−
 
+
−
Now, select organisation name and it's financial year you would like to import.
+
−
 
+
−
Tap on '''Import''' button.
+
  
 
|-
 
|-
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| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Summary  
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| Summary  
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| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| In this tutorial, we learnt to view
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| So, in this tutorial we have learnt
−
 
+
* how to Edit/Delete organisation details  
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** Edit/Delete organisation details  
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* how to Add/Edit/Delete project  
−
** Add/Edit/Delete project  
+
* how to Rollover  
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** Rollover  
+
* how to Export/Import organisation  
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** Export/Import organisation  
+
−
 
+
−
 
+
  
 
|-
 
|-
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| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Assignment  
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| Assignment  
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| As an assignment, add project '''Aakash'''.
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| As an assignment, add project '''Aakash'''.
  
 
|-
 
|-
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| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"|  
+
|  
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| Watch the video available at http:spoken-tutorial.org/  
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| Watch the video available at http:spoken-tutorial.org/  
  
 
It summarizes the Spoken Tutorial project  
 
It summarizes the Spoken Tutorial project  
Line 301: Line 303:
  
 
|-
 
|-
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| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Spoken tutorial Workshops  
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| Spoken tutorial Workshops  
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| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| The Spoken Tutorial Project Team  
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| The Spoken Tutorial Project Team  
−
 
+
*Conducts workshops using spoken tutorials  
−
Conducts workshops using spoken tutorials  
+
*Gives certificates to those who pass an online test  
−
 
+
−
Gives certificates to those who pass an online test  
+
  
 
For more details, please write to contact@spoken-tutorial.org  
 
For more details, please write to contact@spoken-tutorial.org  
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:none;padding:0.049cm;"| Acknowledgements  
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| Acknowledgements  
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| style="border-top:none;border-bottom:0.05pt double #808080;border-left:0.05pt double #808080;border-right:0.05pt double #808080;padding:0.049cm;"| Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India  
+
| Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India  
  
 
More information on this Mission is available at [http://spoken-tutorial.org/ http://spoken-tutorial.org] /NMEICT-Intro  
 
More information on this Mission is available at [http://spoken-tutorial.org/ http://spoken-tutorial.org] /NMEICT-Intro  
  
 +
|-
 +
|
 +
|That's it for this tutorial.  This is Trupti Kini from IIT Bombay.  Thank you very much for watching.
 
|}
 
|}

Latest revision as of 22:11, 20 March 2014

Visual cue Narration
Display desktop

/* Slide 1 */

Hello and welcome to this spoken tutorial on Setting Preferences in ABT.
Show Slide 2 In this tutorial, you will be able to:
  • Edit/Delete organisation details
  • Add/Edit/Delete project
  • Rollover
  • Export/Import organisation
Show Slide

System Requirements /*Slide 3 */

In this tutorial, I am using
  • ABT 1.0
  • Android 4.2 (Jelly Bean)
  • Rooted tablet
/*Slide 4 */ For more information visit

https://github.com/androportal/ABT

http://aakashlabs.org/docs/abt/index.html

Prerequisites

/*Slide 5*/

For this tutorial, you must be familiar with:
  • The principles of book keeping.
  • How to run and start ABT
  • How to create a new organization

If not, for relevant tutorials please visit http://spoken-tutorial.org

Start ABT Select ABT application on Android 4.2.
Point to ABT's Welcome screen We will see ABT's welcome screen.
Point to Select Existing Organization button Tap on Select existing organization button.

We have already created an organization called ST.

Point to Login button Let's login as guest
Point to Master Menu We are now on the master menu of ABT .
Point to Preferences Tap on Preferences option.

In Preferences, we can see

  • Edit/Delete organisation and
  • Add/Edit/Delete project options


First, let's edit/delete organisation.

Point to the new screen The organization details page becomes editable.
Point to City Select Maharashtra for State and Mumbai for City.
Point to Save button Save the changes.
Point to Reset button If we want to reset all the fields, tap on Reset button.
Point to Delete button Tap on Delete button to delete the organization.

We can delete organization for a particular financial period.

Tap on OK Tap on OK for confirmation.
When we delete an organization, we are directed back to the welcome screen of ABT.
Point to Add/Edit/Delete project Now let us learn what is Add/Edit/Delete project.
Point to Login

Select organization Free Accounting Foundation.

Login as admin Login as admin
Point to Preferences Tap on Preferences

Now, let us select Add/Edit/Delete project

Point to Enter projectname Here we can add project names.

Let's us add ABT and tap on Add Project button.

Point to project name Here I have already added one project called Spoken-Tutorial
Point to Spoken Tutorial Now, when we tap on the Project name, we get 2 options:
  • Edit project name &
  • Delete project
Point to Edit project name Let us try to Edit project name.

Let us change to ST

Point to success message Project name successfully changed to ST
Point to Delete project Likewise, we can delete projects.

But note, if project has transactions, it can not be deleted.

Now, let us learn what is rollover.

Point to Login For that go to the welcome screen of ABT.

Let us create an organization called ST of type Profit Making.

For the financial period 1st April 2012 to 31st March 2013

Login as guest Login as guest
Point to organization details page Skip organization details page
Point to Rollover Now, let us see what is Rollover
Point to Rollover Now, let us tap on Rollover.

It asks whether we want to rollover to next financial year.

Tap on Yes

Point to Rollover We are directed back to the welcome screen.

With the message that rollover has been done successfully.

Go to Master menu > Rollover.

Point to rollover

Rollover can be done according to following conditions:
  • It will check for financial period.
  • If it has not completed financial period, rollover wont happen.
  • Rollover will be done only once in a financial period.
  • If you tap on it again, it prompt Rollover has been done already!!
Point to financial periods Here in financial year we will see 2 financial year periods:
  • The period for which we created the organization and
  • The period after rollover


The closing balance of all the,

  • Ledger accounts
  • Groups/Subgroups &
  • User details

are forwarded to new financial period

Now, let us learn what is Import & Export organization.
select Free Accounting Foundation organization. Let us select Free Accounting Foundation organization.
Point to Login Login as admin
Go to Master menu > Export organization.

Point to Export organization

Tap on Export organization option

It will ask whether we want to export organization.

Tap on Yes.

It will say organization Free Accounting Foundation has been exported to /mnt/sdcard/export/".

We can check the path for the file.

It is a path located in the tablet.

Now, let us learn how to import organization.
Point to main page of ABT For that go back to the welcome screen of ABT

For import organization, ABT must be installed in the tablet.

We can import organization in any tablet.

It can be done by transferring export folder to internal SD card.

Point to Import organization Import organization option is available on main page drawer of ABT.

Tap on Import organization.

It will show all available exported organizations and financial years to be imported.

Point to Import organization Select Free Accounting Foundation

Tap on Import

Point to success message It will say, Organization Free Accounting Foundation for the financial year has been imported successfully.
Summary So, in this tutorial we have learnt
  • how to Edit/Delete organisation details
  • how to Add/Edit/Delete project
  • how to Rollover
  • how to Export/Import organisation
Assignment As an assignment, add project Aakash.
Watch the video available at http:spoken-tutorial.org/

It summarizes the Spoken Tutorial project

If you do not have good bandwidth, you can download and watch it

Spoken tutorial Workshops The Spoken Tutorial Project Team
  • Conducts workshops using spoken tutorials
  • Gives certificates to those who pass an online test

For more details, please write to contact@spoken-tutorial.org

Acknowledgements Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India

More information on this Mission is available at http://spoken-tutorial.org /NMEICT-Intro

That's it for this tutorial. This is Trupti Kini from IIT Bombay. Thank you very much for watching.

Contributors and Content Editors

Nancyvarkey, Trupti

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