Difference between revisions of "Aakash-Business-Tool/C2/Create-Transaction/English"
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Author: Trupti Rajesh Kini | Author: Trupti Rajesh Kini | ||
| − | Keywords: Video Tutorial, Organisation, Contra, Journal, Receipt, transaction | + | Keywords: Video Tutorial, Organisation, Contra, Journal, Receipt, transaction, Voucher number and Voucher reference number, Payment Mode |
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There can be many vouchers with same '''voucher reference number.''' | There can be many vouchers with same '''voucher reference number.''' | ||
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'''Voucher number''' must be unique as vouchers are meant for different purposes. | '''Voucher number''' must be unique as vouchers are meant for different purposes. | ||
Latest revision as of 07:19, 8 February 2014
Title of script: Create Transaction
Author: Trupti Rajesh Kini
Keywords: Video Tutorial, Organisation, Contra, Journal, Receipt, transaction, Voucher number and Voucher reference number, Payment Mode
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| Slide 1
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Hello and welcome to this spoken tutorial on Create Transaction in ABT |
| Slide 2
Learning Objectives |
In this tutorial, you will be able to create a,
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| Slide 3
System Requirements |
In this tutorial, I am using
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| Slide 4 | For more information please visit, |
| Slide 5
Prerequisites |
For this tutorial, you must be familiar with:
If not, for relevant tutorials please visit http://spoken-tutorial.org |
| Start ABT | Select ABT application on Android 4.2. |
| ABT's Welcome screen | We will see ABT's welcome screen |
| Tap on Select Existing Organization button | We will choose Free Accounting Foundation from Select existing organization button. |
| Point to Login | Let's login as admin. |
| Point to Master Menu | We are now on the Master menu of ABT
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| Point to Create Voucher | Here, on this page we can record transactions in ABT.
So, Let us start creating a new voucher. |
| Point to Voucher type | Select the type of transaction from the dropdown list of Voucher type.
We will see,
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| There should be at least two accounts for recording transactions. | |
| Slide 6 | ABT populates drop down of account name by Voucher type rule.
In Contra, it filters account names that comes under Contra.
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| Point to Contra Voucher tab | In Contra transaction, we can use accounts with Sub-groups Cash and Bank. |
| Example | As an example, consider a Contra transaction for
Cash deposit to SBI bank Rs.2000 on 01-04-2014 |
| Slide 6 | For recording a Contra transaction, we have already created an account. |
| Slide 7 | We need Cash account under group Current Asset and subgroup Cash. |
| Point to Voucher date | ABT sets financial start date as Voucher date
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| Point to Project | As there are no projects created, the default value is No project.
We will learn how to create projects in another tutorial |
| Point to Account name | We will select SBI for debit account name.
Its closing balance will automatically get reflected i.e 5000. |
| Point to Amount | Now we will enter amount for the transaction. |
| Point to account name | Let's choose Cash as credit account |
| Point to credit amount | Credit side amount field gets automatically filled up on focus. |
| Point to voucher number and Voucher reference number | Now, add Voucher number and Voucher reference number . |
| There is difference between Voucher number and Voucher reference number.
There can be many vouchers with same voucher reference number. Voucher number must be unique as vouchers are meant for different purposes. | |
| Point to voucher narration | Next, Narration is also a mandatory field.
Let's enter Being cash deposit into Bank. |
| Point to payment mode | Next. Payment mode.
There are 2 options to make payment: Cheque or Cash. If you select Cheque option, Cheque number need to be filled. Let's enter cheque number. Note: Payment mode is not available for vouchers Debit Note, Credit Note and Journal.
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| Point to save button | After filling necessary data, save the details. |
| Point to confirmation message | A message appears which says Transaction added successfully
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| Point to closing balance | The closing balance gets updated as the voucher is saved. |
| Point to journal transaction | Now let us make a journal entry. |
| Slide 8 | We have already created accounts for the entry, i.e.Advertising and Purchase.
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| Slide 8 |
Create Account Advertising under group Indirect Expense. And create account Purchase under group Direct Expense. |
| Let us take an example of Goods given for advertisement | |
| Point to voucher type | Let us select voucher type as Journal
Journals are simply debits and credits in chronological (date) order.
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| Point to Voucher date and Project | lets not change the date and project |
| Point to debit row | Now in the debit row, select account name as Advertising. |
| Point to amount | Type amount as 2000. |
| Point to credit row | On the credit row select Purchase account. |
| Point to amount | We will notice, the amount field gots automatically filled up on focus. |
| Point to voucher number and voucher reference number | Enter voucher number & voucher reference number |
| Point to narration | We will enter narration as Being Goods given for advt. |
| Point to save button | After filling all the necessary data, save the details. |
| Point to Receipt transaction
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Next, consider a Receipt transaction. |
| Point to Receipt transaction
Slide 9 |
We have already created account for this transaction.
Create account Sales under group Direct Income. |
| Point to voucher type | Select Receipt as voucher type. |
| Point to voucher date and Project | Change the Date and Project as per requirement. |
| Point to debit row | Select Cash for debit account name. |
| Point to amount | Enter 5000 as amount |
| Point to credit row | Change the A/C type dropdown in the second row to Dr |
| Point to account name | Select SBI as account name |
| Point to amount | The amount 5000 gets automatically filled up on focus. |
| Point to plus button | Now, here we will learn multiple entries in a transaction
Notice, the account type gets set accordingly. |
| Point to the newly added row
Point to Account type |
The account type gets updated automatically depending on the amount to tally. |
| Point to account name | Let us select account name as Sales |
| Point to amount | We will find the amount appears as 10,000 to tally the Debit and Credit side. |
| Point to minus button | If we want to delete any row, we can tap on minus button. |
| Point to plus button | Let's add the row again.
Tap on Plus button. |
| Point to voucher number and voucher reference number | Add,
voucher number and voucher reference number |
| Point to voucher narration | Add narration Being sales made |
| Point to voucher Payment mode | Keep the default payment mode
& finally save the details. |
| Switch to Slides
Slide 10 Summary |
So, in this tutorial, we have learnt how to create,
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Assignment Slide 11
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As an assignment,
Create a payment receipt. |
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About the Spoken Tutorial Project slide 12 |
Watch the video available at
What is a Spoken Tutorial It summarises the Spoken Tutorial project If you do not have good bandwidth, you can download and watch it |
| Slide 13 | The Spoken Tutorial Project Team
Conducts workshops using spoken tutorials Gives certificates to those who pass an online test For more details, please write to contact@spoken-tutorial.org |
| Slide 14
Acknowledgements |
Spoken Tutorial Project is a part of the Talk to a Teacher project
It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at http://spoken-tutorial.org /NMEICT-Intro |
| That’s it for this tutorial. This is Trupti Kini, from IIT Bombay.
Thank you very much for joining. |
