Difference between revisions of "Aakash-Business-Tool/C2/Create-Transaction/English"
Nancyvarkey (Talk | contribs) |
Nancyvarkey (Talk | contribs) |
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Author: Trupti Rajesh Kini | Author: Trupti Rajesh Kini | ||
− | Keywords: Video Tutorial, Organisation, Contra, Journal, Receipt, transaction | + | Keywords: Video Tutorial, Organisation, Contra, Journal, Receipt, transaction, Voucher number and Voucher reference number, Payment Mode |
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* '''Contra Transaction''' | * '''Contra Transaction''' | ||
− | * '''Journal Transaction''' | + | * '''Journal Transaction''' & |
* '''Receipt Transaction''' | * '''Receipt Transaction''' | ||
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* '''ABT 1.0 ''' | * '''ABT 1.0 ''' | ||
− | * '''Android''' 4.2 (JellyBean) | + | * '''Android''' 4.2 (JellyBean) & |
* Rooted tablet | * Rooted tablet | ||
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 4 | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 4 | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| For more information visit, | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| For more information please visit, |
[https://github.com/androportal/ABT https://github.com/androportal/ABT] | [https://github.com/androportal/ABT https://github.com/androportal/ABT] | ||
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Prerequisites | Prerequisites | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| For this tutorial, you must be familiar with: |
* The principles of book keeping. | * The principles of book keeping. | ||
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|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Create Voucher''' | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Create Voucher''' | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Here, we can record transactions in '''ABT'''. | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Here, on this page we can record transactions in '''ABT'''. |
− | Let us start creating a new '''voucher'''. | + | So, Let us start creating a new '''voucher'''. |
|- | |- | ||
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Select the '''type''' of transaction from the dropdown list of '''Voucher type'''. | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Select the '''type''' of transaction from the dropdown list of '''Voucher type'''. | ||
+ | We will see, | ||
* '''Contra''' | * '''Contra''' | ||
* '''Journal''' | * '''Journal''' | ||
* '''Payment''' | * '''Payment''' | ||
* '''Receipt''' | * '''Receipt''' | ||
− | |||
* '''Credit Note''' | * '''Credit Note''' | ||
+ | * '''Debit Note''' | ||
* '''Sales''' | * '''Sales''' | ||
* '''Sales Return''' | * '''Sales Return''' | ||
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|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Contra Voucher''' tab | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Contra Voucher''' tab | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| In '''Contra '''transaction, we can use accounts with ''' | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| In '''Contra '''transaction, we can use accounts with Sub-groups '''Cash''' and '''Bank'''. |
− | + | ||
− | + | ||
− | |||
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Example | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Example | ||
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|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 6 | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 6 | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| For recording a '''Contra''' transaction, we have already created account. | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| For recording a '''Contra''' transaction, we have already created an account. |
− | + | ||
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 7 | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 7 | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| We need '''Cash''' account under group '''Current Asset''' and subgroup '''Cash'''. | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| We need '''Cash''' account under group '''Current Asset''' and subgroup '''Cash'''. | ||
− | |||
− | |||
|- | |- | ||
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Project''' | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Project''' | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| As there are no projects created, the default value is '''No project.''' | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| As there are no projects created, the default value is '''No project.''' | ||
− | |||
We will learn how to create projects in another tutorial | We will learn how to create projects in another tutorial | ||
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|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Amount''' | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Amount''' | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Now we will enter amount for the transaction | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Now we will enter amount for the transaction. |
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''account name ''' | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''account name ''' | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Let's choose '''Cash''' as credit account |
− | + | ||
− | + | ||
− | + | ||
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to credit amount | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to credit amount | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Credit side amount field gets automatically filled up | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Credit side amount field gets automatically filled up on focus. |
− | + | ||
− | + | ||
− | + | ||
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''voucher number''' and '''Voucher reference number''' | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''voucher number''' and '''Voucher reference number''' | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Now, | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Now, add '''Voucher number''' and '''Voucher reference number '''. |
|- | |- | ||
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There can be many vouchers with same '''voucher reference number.''' | There can be many vouchers with same '''voucher reference number.''' | ||
− | + | '''Voucher number''' must be unique as vouchers are meant for different purposes. | |
− | + | ||
− | + | ||
− | '''Voucher number '''must be unique as vouchers are meant for different purposes. | + | |
− | + | ||
− | + | ||
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to voucher narration | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to voucher narration | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Next, '''Narration''' is also a mandatory field. | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Next, '''Narration''' is also a mandatory field. | ||
− | |||
Let's enter '''Being cash deposit into Bank'''. | Let's enter '''Being cash deposit into Bank'''. | ||
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|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''payment mode''' | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''payment mode''' | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Next. '''Payment mode | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Next. '''Payment mode'''. |
− | If you select '''Cheque '''option, '''Cheque number''' need to be filled. | + | There are 2 options to make payment: '''Cheque or Cash'''. |
+ | |||
+ | If you select '''Cheque '''option, '''Cheque number''' need to be filled. Let's enter cheque number. | ||
Note: | Note: | ||
'''Payment mode''' is not available for vouchers '''Debit Note, Credit Note and Journal. ''' | '''Payment mode''' is not available for vouchers '''Debit Note, Credit Note and Journal. ''' | ||
− | |||
− | |||
− | |||
− | |||
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''save''' button | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''save''' button | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| After filling necessary data, save the details. |
|- | |- | ||
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| A message appears which says '''Transaction added successfully''' | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| A message appears which says '''Transaction added successfully''' | ||
− | |||
− | |||
− | |||
|- | |- | ||
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|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 8 | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 8 | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Create Account '''Advertising''' under group '''Indirect Expense''' | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| |
+ | Create Account '''Advertising''' under group '''Indirect Expense'''. | ||
+ | |||
+ | And create account '''Purchase''' under group '''Direct Expense'''. | ||
|- | |- | ||
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It is used to keep a day-to-day record of a business and its transactions. | It is used to keep a day-to-day record of a business and its transactions. | ||
− | |||
− | |||
− | |||
|- | |- | ||
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|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to amount | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to amount | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| We will notice, the amount field | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| We will notice, the amount field gots automatically filled up on focus. |
|- | |- | ||
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|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to narration | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to narration | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| We will enter narration as '''Being Goods given for advt.''' |
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to save button | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to save button | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| After filling all the necessary data, save the details. |
|- | |- | ||
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− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Next, consider a '''Receipt '''transaction. |
− | + | ||
− | + | ||
|- | |- | ||
Line 312: | Line 287: | ||
Slide 9 | Slide 9 | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| We have already created | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| We have already created account for this transaction. |
Create account '''Sales''' under group '''Direct Income'''. | Create account '''Sales''' under group '''Direct Income'''. | ||
− | |||
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''voucher type''' | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''voucher type''' | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Select '''Receipt''' | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Select '''Receipt''' as voucher type. |
|- | |- | ||
Line 343: | Line 317: | ||
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to amount | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to amount | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| The amount '''5000''' | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| The amount '''5000''' gets automatically filled up on focus. |
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to plus button | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to plus button | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Now here we will learn multiple entries in a transaction | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Now, here we will learn multiple entries in a transaction |
To add a new row, tap on '''plus''' button | To add a new row, tap on '''plus''' button | ||
− | Notice, the account type | + | Notice, the account type gets set accordingly. |
|- | |- | ||
Line 371: | Line 345: | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to minus button | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to minus button | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| If we want to delete any row, we can tap on minus button. | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| If we want to delete any row, we can tap on minus button. | ||
+ | |||
+ | |- | ||
+ | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to plus button | ||
+ | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Let's add the row again. | ||
+ | Tap on Plus button. | ||
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''voucher number''' and '''voucher reference number ''' | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''voucher number''' and '''voucher reference number ''' | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Add, |
'''voucher number''' and '''voucher reference number''' | '''voucher number''' and '''voucher reference number''' | ||
Line 380: | Line 359: | ||
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to voucher '''narration ''' | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to voucher '''narration ''' | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"|Add '''narration''' '''Being sales made''' |
− | & save the details. | + | |- |
+ | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to voucher '''Payment mode ''' | ||
+ | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Keep the default payment mode | ||
+ | |||
+ | & finally save the details. | ||
|- | |- | ||
Line 391: | Line 374: | ||
Summary | Summary | ||
− | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| So, in this tutorial, we have learnt how to create, | |
− | + | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| So, in this tutorial, we have | + | |
* A Contra Transaction | * A Contra Transaction | ||
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* A Receipt transaction | * A Receipt transaction | ||
− | |||
− | |||
|- | |- | ||
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| As an assignment, | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| As an assignment, | ||
− | + | Create a '''payment receipt.''' | |
− | + | ||
− | ''' | + | |
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Thank you very much for joining. | Thank you very much for joining. | ||
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Latest revision as of 07:19, 8 February 2014
Title of script: Create Transaction
Author: Trupti Rajesh Kini
Keywords: Video Tutorial, Organisation, Contra, Journal, Receipt, transaction, Voucher number and Voucher reference number, Payment Mode
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Slide 1
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Hello and welcome to this spoken tutorial on Create Transaction in ABT |
Slide 2
Learning Objectives |
In this tutorial, you will be able to create a,
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Slide 3
System Requirements |
In this tutorial, I am using
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Slide 4 | For more information please visit, |
Slide 5
Prerequisites |
For this tutorial, you must be familiar with:
If not, for relevant tutorials please visit http://spoken-tutorial.org |
Start ABT | Select ABT application on Android 4.2. |
ABT's Welcome screen | We will see ABT's welcome screen |
Tap on Select Existing Organization button | We will choose Free Accounting Foundation from Select existing organization button. |
Point to Login | Let's login as admin. |
Point to Master Menu | We are now on the Master menu of ABT
|
Point to Create Voucher | Here, on this page we can record transactions in ABT.
So, Let us start creating a new voucher. |
Point to Voucher type | Select the type of transaction from the dropdown list of Voucher type.
We will see,
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There should be at least two accounts for recording transactions. | |
Slide 6 | ABT populates drop down of account name by Voucher type rule.
In Contra, it filters account names that comes under Contra.
|
Point to Contra Voucher tab | In Contra transaction, we can use accounts with Sub-groups Cash and Bank. |
Example | As an example, consider a Contra transaction for
Cash deposit to SBI bank Rs.2000 on 01-04-2014 |
Slide 6 | For recording a Contra transaction, we have already created an account. |
Slide 7 | We need Cash account under group Current Asset and subgroup Cash. |
Point to Voucher date | ABT sets financial start date as Voucher date
|
Point to Project | As there are no projects created, the default value is No project.
We will learn how to create projects in another tutorial |
Point to Account name | We will select SBI for debit account name.
Its closing balance will automatically get reflected i.e 5000. |
Point to Amount | Now we will enter amount for the transaction. |
Point to account name | Let's choose Cash as credit account |
Point to credit amount | Credit side amount field gets automatically filled up on focus. |
Point to voucher number and Voucher reference number | Now, add Voucher number and Voucher reference number . |
There is difference between Voucher number and Voucher reference number.
There can be many vouchers with same voucher reference number. Voucher number must be unique as vouchers are meant for different purposes. | |
Point to voucher narration | Next, Narration is also a mandatory field.
Let's enter Being cash deposit into Bank. |
Point to payment mode | Next. Payment mode.
There are 2 options to make payment: Cheque or Cash. If you select Cheque option, Cheque number need to be filled. Let's enter cheque number. Note: Payment mode is not available for vouchers Debit Note, Credit Note and Journal.
|
Point to save button | After filling necessary data, save the details. |
Point to confirmation message | A message appears which says Transaction added successfully
|
Point to closing balance | The closing balance gets updated as the voucher is saved. |
Point to journal transaction | Now let us make a journal entry. |
Slide 8 | We have already created accounts for the entry, i.e.Advertising and Purchase.
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Slide 8 |
Create Account Advertising under group Indirect Expense. And create account Purchase under group Direct Expense. |
Let us take an example of Goods given for advertisement | |
Point to voucher type | Let us select voucher type as Journal
Journals are simply debits and credits in chronological (date) order.
|
Point to Voucher date and Project | lets not change the date and project |
Point to debit row | Now in the debit row, select account name as Advertising. |
Point to amount | Type amount as 2000. |
Point to credit row | On the credit row select Purchase account. |
Point to amount | We will notice, the amount field gots automatically filled up on focus. |
Point to voucher number and voucher reference number | Enter voucher number & voucher reference number |
Point to narration | We will enter narration as Being Goods given for advt. |
Point to save button | After filling all the necessary data, save the details. |
Point to Receipt transaction
|
Next, consider a Receipt transaction. |
Point to Receipt transaction
Slide 9 |
We have already created account for this transaction.
Create account Sales under group Direct Income. |
Point to voucher type | Select Receipt as voucher type. |
Point to voucher date and Project | Change the Date and Project as per requirement. |
Point to debit row | Select Cash for debit account name. |
Point to amount | Enter 5000 as amount |
Point to credit row | Change the A/C type dropdown in the second row to Dr |
Point to account name | Select SBI as account name |
Point to amount | The amount 5000 gets automatically filled up on focus. |
Point to plus button | Now, here we will learn multiple entries in a transaction
Notice, the account type gets set accordingly. |
Point to the newly added row
Point to Account type |
The account type gets updated automatically depending on the amount to tally. |
Point to account name | Let us select account name as Sales |
Point to amount | We will find the amount appears as 10,000 to tally the Debit and Credit side. |
Point to minus button | If we want to delete any row, we can tap on minus button. |
Point to plus button | Let's add the row again.
Tap on Plus button. |
Point to voucher number and voucher reference number | Add,
voucher number and voucher reference number |
Point to voucher narration | Add narration Being sales made |
Point to voucher Payment mode | Keep the default payment mode
& finally save the details. |
Switch to Slides
Slide 10 Summary |
So, in this tutorial, we have learnt how to create,
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Assignment Slide 11
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As an assignment,
Create a payment receipt. |
About the Spoken Tutorial Project slide 12 |
Watch the video available at
What is a Spoken Tutorial It summarises the Spoken Tutorial project If you do not have good bandwidth, you can download and watch it |
Slide 13 | The Spoken Tutorial Project Team
Conducts workshops using spoken tutorials Gives certificates to those who pass an online test For more details, please write to contact@spoken-tutorial.org |
Slide 14
Acknowledgements |
Spoken Tutorial Project is a part of the Talk to a Teacher project
It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at http://spoken-tutorial.org /NMEICT-Intro |
That’s it for this tutorial. This is Trupti Kini, from IIT Bombay.
Thank you very much for joining. |