Difference between revisions of "Aakash-Business-Tool/C2/Create-Transaction/English"

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Author: Trupti Rajesh Kini
 
Author: Trupti Rajesh Kini
  
−
Keywords: Video Tutorial, Organisation, Contra, Journal
+
Keywords: Video Tutorial, Organisation, Contra, Journal, Receipt, transaction, Voucher number and Voucher reference number, Payment Mode
  
  
  
 
{| style="border-spacing:0;"
 
{| style="border-spacing:0;"
−
| style="border-top:0.05pt solid #000000;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| <center>'''Visual Cue'''</center>
+
| style="border-top:0.05pt solid #000000;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0.097cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| <center>'''Visual Cue'''</center>
 
| style="border:0.05pt solid #000000;padding:0.097cm;"| <center>'''Narration'''</center>
 
| style="border:0.05pt solid #000000;padding:0.097cm;"| <center>'''Narration'''</center>
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 1
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 1  
  
  
  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Welcome to this tutorial on '''Create Transaction''' in '''ABT'''
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Hello and welcome to this spoken tutorial on '''Create Transaction''' in '''ABT'''  
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 2
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 2  
  
−
Learning Objectives
+
Learning Objectives  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| After watching this tutorial, we will be able to add a:
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| In this tutorial, you will be able to create a,
−
* Contra Transaction
+
−
* Journal transaction
+
  
−
* Receipt transaction
+
* '''Contra Transaction'''
 +
* '''Journal Transaction''' &
 +
* '''Receipt Transaction'''
  
 +
|-
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 3
  
 +
System Requirements
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| In this tutorial, I am using
  
 +
* '''ABT 1.0 '''
 +
* '''Android''' 4.2 (JellyBean) &
 +
* Rooted tablet
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 3
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 4
−
 
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| For more information please visit,
−
System Requirements
+
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| In this tutorial, I am using
+
−
* '''ABT''' 1.0
+
−
* '''Android''' 4.2
+
−
 
+
  
 +
[https://github.com/androportal/ABT https://github.com/androportal/ABT]
  
 +
[http://aakashlabs.org/docs/abt/index.html http://aakashlabs.org/docs/abt/index.html]
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 4
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 5
  
−
Prerequisites
+
Prerequisites  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| For this tutorial, you must be familiar with:  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| For this tutorial, you must be familiar with:  
  
 
* The principles of book keeping.  
 
* The principles of book keeping.  
−
* How to run and start '''ABT'''  
+
* How to run and start '''ABT''' and
−
* How to Create a New Organization
+
* How to create a new organization
  
 
If not, for relevant tutorials please visit [http://spoken-tutorial.org/ http://spoken-tutorial.org]  
 
If not, for relevant tutorials please visit [http://spoken-tutorial.org/ http://spoken-tutorial.org]  
−
 
−
 
−
 
  
 
|-
 
|-
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Start '''ABT'''
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Start '''ABT'''  
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Select '''ABT''' application on '''Android '''4.2
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Select '''ABT''' application on '''Android '''4.2.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| '''ABT's '''Welcome screen''' '''
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| '''ABT's '''Welcome screen  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| We will see '''ABT's''' welcome screen  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| We will see '''ABT's''' welcome screen  
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Tap on '''Select Existing Organization''' button  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Tap on '''Select Existing Organization''' button  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| We will choose '''Free Accounting Foundation '''from '''Select Existing Organization''' button  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| We will choose '''Free Accounting Foundation '''from '''Select existing organization''' button.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to Login
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to Login  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| We will Login as '''guest'''
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Let's login as '''admin'''.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Master Menu'''
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Master Menu'''  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| We are now on the '''Master menu''' of '''ABT'''  
−
* We are now on the master menu of '''ABT'''
+
−
* Let us select''' Transaction '''option
+
  
  
 +
Let us select '''Transaction''' menu.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Create Voucher'''
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Create Voucher'''  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Here, on this page we can record transactions in '''ABT'''.
−
To record transaction in '''ABT''',
+
−
 
+
−
* Tap on '''Create Voucher '''tab
+
−
 
+
  
 +
So, Let us start creating a new '''voucher'''.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Voucher type'''
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Voucher type'''  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Select the mode of transaction from the list of voucher type.
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Select the '''type''' of transaction from the dropdown list of '''Voucher type'''.
−
* '''Contra'''
+
−
* '''Journal'''
+
−
* '''Payment'''
+
−
* '''Receipt'''
+
−
* '''Debit Note'''
+
−
* '''Credit Note'''
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−
* '''Sales'''
+
−
* '''Sales Return'''
+
−
* '''Purchase'''
+
−
* '''Purchase Return'''
+
−
 
+
  
 +
We will see,
 +
* '''Contra'''
 +
* '''Journal'''
 +
* '''Payment'''
 +
* '''Receipt'''
 +
* '''Credit Note'''
 +
* '''Debit Note'''
 +
* '''Sales'''
 +
* '''Sales Return'''
 +
* '''Purchase''' &
 +
* '''Purchase Return'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"|  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"|  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| There should be atleast two accounts for recording transactions
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| There should be at least two accounts for recording transactions.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"|  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 6
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| '''ABT''' populates drop down of account name by '''Voucher type''' rule.
−
* '''ABT''' populates drop down of account name by voucher type rule
+
  
−
* In contra, it filters account names that comes under contra and fill them in the drop down.
+
In '''Contra''', it filters account names that comes under '''Contra'''.
  
−
|-
 
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Voucher type'''
 
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|
 
−
* Let us select '''Contra''' from Voucher type
 
  
 +
The setting will guide you to the correct field as per accounting principles:
  
 +
* Debit what comes in;
 +
* Credit what goes out,
 +
* Debit the receiver;
 +
* Credit the Giver,
 +
* Debit All Expenses and losses;
 +
* Credit all incomes and gains.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Contra Voucher''' tab
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Contra Voucher''' tab  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| In '''Contra '''transaction, we can use accounts with Sub-groups '''Cash''' and '''Bank'''.  
−
* As we all know, in '''Contra '''transaction we can use accounts with Sub-group '''Cash''' and '''Bank'''.
+
  
 +
|-
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Example
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| As an example, consider a '''Contra''' transaction for
  
 +
'''Cash deposit to SBI bank Rs.2000 on 01-04-2014'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"|  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 6
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| For recording a '''Contra''' transaction, we have already created an account.  
−
* As an example, consider a '''Contra''' transaction for '''Cash deposit to SBI bank Rs.2000 on 01-04-2011'''
+
−
 
+
  
 +
|-
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 7
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| We need '''Cash''' account under group '''Current Asset''' and subgroup '''Cash'''.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"|  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Voucher date'''
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| '''ABT''' sets financial start date as '''Voucher date'''  
−
* For recording a '''Contra''' transaction, we have already created accounts.
+
  
  
 +
If the date was changed during previous transaction, that date is set as default.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Voucher date'''
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Project'''  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| As there are no projects created, the default value is '''No project.'''
−
* '''ABT''' sets financial date as Voucher date
+
−
* If the date was changed during previous transaction, new date is set as default
+
  
−
|-
+
We will learn how to create projects in another tutorial  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Project'''
+
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|
+
−
* As there are no projects created, the default project is '''No project'''
+
−
* We will learn to create projects in the next tutorial
+
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''A/C''' type
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Account name'''  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| We will select '''SBI '''for debit account name.
−
* The default account type for the first row is debit
+
  
−
* We can change it as per our need
+
Its closing balance will automatically get reflected i.e '''5000'''.
−
 
+
−
* We will keep it as it is for now
+
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Account name'''
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Amount'''  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| We will select SBI for debit account name
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Now we will enter amount for the transaction.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Closing balance'''
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''account name '''
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Let's choose '''Cash''' as credit account
−
* We will automatically see closing balance in the field i.e 5000
+
−
* Note,closing balance is read only field
+
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Amount'''
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to credit amount
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Credit side amount field gets automatically filled up on focus.
−
* Now we will enter amount for the transaction say 2000
+
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to Cr '''A/C''' type
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''voucher number''' and '''Voucher reference number'''  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| We will select the default credit A/C type
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Now, add '''Voucher number''' and '''Voucher reference number '''.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to account name
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"|  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| There is difference between '''Voucher number''' and '''Voucher reference number. '''
−
* We will choose '''Cash''' as credit account
+
  
 +
There can be many vouchers with same '''voucher reference number.'''
  
 +
'''Voucher number''' must be unique as vouchers are meant for different purposes.
  
 +
|-
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to voucher narration
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Next, '''Narration''' is also a mandatory field.
 +
 +
Let's enter '''Being cash deposit into Bank'''.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to credit amount
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''payment mode'''
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Next. '''Payment mode'''.
−
* We will find the amount tallies by default
+
  
 +
There are 2 options to make payment: '''Cheque or Cash'''.
  
 +
If you select '''Cheque '''option, '''Cheque number''' need to be filled. Let's enter cheque number.
  
 +
Note:
  
−
|-
+
'''Payment mode''' is not available for vouchers '''Debit Note, Credit Note and Journal. '''
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''voucher number''' and '''Voucher reference number'''
+
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| We can add any alphanumeric characters for '''voucher number''' and '''Voucher reference number'''
+
  
−
|-
 
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"|
 
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|
 
−
* There is difference between Voucher number and Voucher reference number.
 
−
* There can be many vouchers with same voucher reference number but there must be voucher with unique voucher number
 
−
* Voucher number must be unique as vouchers are meant for different purposes.
 
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"|  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''save''' button
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| We will enter '''1''' for voucher number and '''1 '''for voucher reference number
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| After filling necessary data, save the details.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to voucher narration
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to confirmation message
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| A message appears which says '''Transaction added successfully'''  
−
* Narration is also a mandatory field
+
−
* We will enter '''Being cash deposit into Bank''' in narration
+
  
−
|-
 
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to save button
 
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| After filling necessary data tap on '''Save''' button
 
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to reset button
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''closing balance'''
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| If we want fresh details to enter, then tap on '''Reset '''button
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| The closing balance gets updated as the voucher is saved.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to confirmation message
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''journal''' transaction
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Message appears saying '''Transaction added successfully'''  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Now let us make a '''journal''' entry.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to closing balance
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 8
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| The closing balance updates as the voucher is saved
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| We have already created accounts for the entry, i.e.'''Advertising''' and '''Purchase.'''
 +
 
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to journal transaction
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 8
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Now let us do a journal entry
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"|  
 +
Create Account '''Advertising''' under group '''Indirect Expense'''.
 +
 
 +
And create account '''Purchase''' under group '''Direct Expense'''.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"|  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"|  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| We have already created accounts for the entry, '''Advertising''' and '''Purchase'''
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Let us take an example of '''Goods given for advertisement'''  
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"|  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to''' voucher type '''
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Let us take and example of '''Goods given for advertisement'''
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Let us select voucher type as '''Journal'''  
  
−
|-
+
Journals are simply debits and credits in chronological (date) order.  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to voucher type
+
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|
+
−
* Let us select voucher type as '''Journal'''
+
−
* Journals are simply debits and credits in chronological (date) order.
+
−
* The purpose of journals is to keep a day-to-day record of a business and its transactions.
+
  
  
 +
It is used to keep a day-to-day record of a business and its transactions.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to Voucher date and Project  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Voucher date '''and '''Project '''
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Let us select the default date and Project
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| lets not change the date and project
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to debit row
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to debit row  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Now in the debit row select account name as '''Advertising'''
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Now in the debit row, select account name as '''Advertising.'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to amount
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to amount  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Type amount as 2000
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Type amount as '''2000.'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to credit row
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to credit row  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| On the credit row select Purchase account
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| On the credit row select '''Purchase''' account.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to amount
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to amount  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| We will notice the amount tallied automatically
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| We will notice, the amount field gots automatically filled up on focus.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to voucher number and voucher reference number
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to voucher number and voucher reference number  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| We will enter 2 for voucher number and 2 for voucher reference number
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Enter '''voucher number'''  & '''voucher reference number'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to narration
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to narration  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| We will enter narration as '''Being Goods given for advt.'''
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| We will enter narration as '''Being Goods given for advt.'''  
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to save button  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to save button  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| After filling all the necessary data we will tap on save button
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| After filling all the necessary data, save the details.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to receipt transaction
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Receipt''' transaction  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
+
 
−
* We have already created accounts for this transaction
+
 
−
* Let us consider Sales receipt
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Next, consider a '''Receipt '''transaction.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to voucher type
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Receipt''' transaction
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Select receipt in voucher type
+
Slide 9
 +
 
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| We have already created account for this transaction.
 +
 
 +
Create account '''Sales''' under group '''Direct Income'''.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to voucher date and Project
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''voucher type'''
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Select default voucher date and Project
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Select '''Receipt'''  as voucher type.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to debit row
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''voucher date''' and '''Project'''
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Select cash from the drop down for debit account names
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Change the '''Date '''and '''Project''' as per requirement.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to amount
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to debit row
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Enter 5000 as amount
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Select '''Cash '''for debit account name.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to credit row
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to amount
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Change the A/C type dropdown in the second row to '''Dr'''
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Enter '''5000 '''as amount
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to account name
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to credit row
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Select '''SBI '''as account name
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Change the A/C type dropdown in the second row to '''Dr'''  
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to amount
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to account name
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| The amount 5000 appears by default
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Select '''SBI '''as account name
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to plus button
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to amount
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| The amount '''5000''' gets automatically filled up on focus.
−
* Now here we will learn multiple entries in a transaction
+
−
* Press the plus button on the right
+
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to the newly added row
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to plus button
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Let us select A/C type as Cr
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Now, here we will learn multiple entries in a transaction
 +
 
 +
 
 +
To add a new row, tap on '''plus''' button
 +
 
 +
Notice, the account type gets set accordingly.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to account name
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to the newly added row
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Let us select account name as Sales
+
 
 +
Point to '''Account type '''
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| The account type gets updated automatically depending on the amount to tally.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to amount
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''account name '''
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| We will find the amount appears as 10,000 by default
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Let us select account name as '''Sales'''
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to minus button
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to amount
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| If we want to delete any row to tally, we can press any minus button
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| We will find the amount appears as '''10,000''' to tally the Debit and Credit side.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to voucher number and voucher reference number
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to minus button
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Enter 3 for voucher number and voucher reference number
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| If we want to delete any row, we can tap on minus button.
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to voucher narration
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to plus button
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Let's add the row again.
−
* Let us write narration as '''Being cash sales made'''
+
Tap on Plus button.
−
* Tap on save button
+
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Switch to Slides
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''voucher number''' and '''voucher reference number '''
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Add,
  
−
Slide 5
+
'''voucher number''' and '''voucher reference number'''
  
 +
|-
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to voucher '''narration '''
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"|Add '''narration'''  '''Being sales made'''
  
−
Summary
+
|-
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to voucher '''Payment mode '''
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Keep the default payment mode
  
 +
& finally save the details.
  
 +
|-
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Switch to Slides
  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| In this tutorial, we have completed entering :
+
Slide 10
−
* A Contra Transaction
+
  
−
* A Journal transaction
+
Summary
  
−
* A Receipt transaction
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| So, in this tutorial, we have learnt how to create,
  
 +
* A Contra Transaction
  
 +
* A Journal transaction
  
 +
* A Receipt transaction
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 5
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"|  
  
 
Assignment  
 
Assignment  
 +
Slide 11
  
  
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| As an assignment,
  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| As an assignment, Please record
+
Create a '''payment receipt.'''  
−
 
+
−
 
+
−
As an assignment, Please record
+
−
 
+
−
'''Create a payment receipt.'''
+
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 7
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"|  
−
 
+
−
About the Spoken Tutorial Project
+
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Watch the video available at
+
  
−
http://spoken-tutorial.org
+
About the Spoken Tutorial Project  slide 12
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Watch the video available at
  
 +
[http://spoken-tutorial.org/ http://spoken-tutorial.org]
  
 
What is a Spoken Tutorial  
 
What is a Spoken Tutorial  
Line 405: Line 406:
  
 
project  
 
project  
−
 
  
 
If you do not have good  
 
If you do not have good  
Line 414: Line 414:
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 8
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 13
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| The Spoken Tutorial Project Team  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| The Spoken Tutorial Project Team  
−
 
+
  
 
Conducts workshops using spoken tutorials  
 
Conducts workshops using spoken tutorials  
−
 
  
 
Gives certificates to those who pass an online test  
 
Gives certificates to those who pass an online test  
−
 
  
 
For more details, please write to contact@spoken-tutorial.org  
 
For more details, please write to contact@spoken-tutorial.org  
  
 
|-
 
|-
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 9
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 14
  
−
Acknowledgements
+
Acknowledgements  
−
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Spoken Tutorial Project is a part of the Talk to a Teacher project  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Spoken Tutorial Project is a part of the Talk to a Teacher project  
  
 
It is supported by the National Mission on Education through ICT, MHRD, Government of India  
 
It is supported by the National Mission on Education through ICT, MHRD, Government of India  
−
 
  
 
More information on this Mission is available at  
 
More information on this Mission is available at  
Line 439: Line 435:
 
[http://spoken-tutorial.org/ http://spoken-tutorial.org] /NMEICT-Intro  
 
[http://spoken-tutorial.org/ http://spoken-tutorial.org] /NMEICT-Intro  
  
 +
|-
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"|
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| That’s it for this tutorial. This is Trupti Kini, from IIT Bombay.
 +
 +
Thank you very much for joining.
 
|}
 
|}

Latest revision as of 07:19, 8 February 2014

Title of script: Create Transaction

Author: Trupti Rajesh Kini

Keywords: Video Tutorial, Organisation, Contra, Journal, Receipt, transaction, Voucher number and Voucher reference number, Payment Mode


Visual Cue
Narration
Slide 1


Hello and welcome to this spoken tutorial on Create Transaction in ABT
Slide 2

Learning Objectives

In this tutorial, you will be able to create a,
  • Contra Transaction
  • Journal Transaction &
  • Receipt Transaction
Slide 3

System Requirements

In this tutorial, I am using
  • ABT 1.0
  • Android 4.2 (JellyBean) &
  • Rooted tablet
Slide 4 For more information please visit,

https://github.com/androportal/ABT

http://aakashlabs.org/docs/abt/index.html

Slide 5

Prerequisites

For this tutorial, you must be familiar with:
  • The principles of book keeping.
  • How to run and start ABT and
  • How to create a new organization

If not, for relevant tutorials please visit http://spoken-tutorial.org

Start ABT Select ABT application on Android 4.2.
ABT's Welcome screen We will see ABT's welcome screen
Tap on Select Existing Organization button We will choose Free Accounting Foundation from Select existing organization button.
Point to Login Let's login as admin.
Point to Master Menu We are now on the Master menu of ABT


Let us select Transaction menu.

Point to Create Voucher Here, on this page we can record transactions in ABT.

So, Let us start creating a new voucher.

Point to Voucher type Select the type of transaction from the dropdown list of Voucher type.

We will see,

  • Contra
  • Journal
  • Payment
  • Receipt
  • Credit Note
  • Debit Note
  • Sales
  • Sales Return
  • Purchase &
  • Purchase Return
There should be at least two accounts for recording transactions.
Slide 6 ABT populates drop down of account name by Voucher type rule.

In Contra, it filters account names that comes under Contra.


The setting will guide you to the correct field as per accounting principles:

  • Debit what comes in;
  • Credit what goes out,
  • Debit the receiver;
  • Credit the Giver,
  • Debit All Expenses and losses;
  • Credit all incomes and gains.
Point to Contra Voucher tab In Contra transaction, we can use accounts with Sub-groups Cash and Bank.
Example As an example, consider a Contra transaction for

Cash deposit to SBI bank Rs.2000 on 01-04-2014

Slide 6 For recording a Contra transaction, we have already created an account.
Slide 7 We need Cash account under group Current Asset and subgroup Cash.
Point to Voucher date ABT sets financial start date as Voucher date


If the date was changed during previous transaction, that date is set as default.

Point to Project As there are no projects created, the default value is No project.

We will learn how to create projects in another tutorial

Point to Account name We will select SBI for debit account name.

Its closing balance will automatically get reflected i.e 5000.

Point to Amount Now we will enter amount for the transaction.
Point to account name Let's choose Cash as credit account
Point to credit amount Credit side amount field gets automatically filled up on focus.
Point to voucher number and Voucher reference number Now, add Voucher number and Voucher reference number .
There is difference between Voucher number and Voucher reference number.

There can be many vouchers with same voucher reference number.

Voucher number must be unique as vouchers are meant for different purposes.

Point to voucher narration Next, Narration is also a mandatory field.

Let's enter Being cash deposit into Bank.

Point to payment mode Next. Payment mode.

There are 2 options to make payment: Cheque or Cash.

If you select Cheque option, Cheque number need to be filled. Let's enter cheque number.

Note:

Payment mode is not available for vouchers Debit Note, Credit Note and Journal.


Point to save button After filling necessary data, save the details.
Point to confirmation message A message appears which says Transaction added successfully


Point to closing balance The closing balance gets updated as the voucher is saved.
Point to journal transaction Now let us make a journal entry.
Slide 8 We have already created accounts for the entry, i.e.Advertising and Purchase.


Slide 8

Create Account Advertising under group Indirect Expense.

And create account Purchase under group Direct Expense.

Let us take an example of Goods given for advertisement
Point to voucher type Let us select voucher type as Journal

Journals are simply debits and credits in chronological (date) order.


It is used to keep a day-to-day record of a business and its transactions.

Point to Voucher date and Project lets not change the date and project
Point to debit row Now in the debit row, select account name as Advertising.
Point to amount Type amount as 2000.
Point to credit row On the credit row select Purchase account.
Point to amount We will notice, the amount field gots automatically filled up on focus.
Point to voucher number and voucher reference number Enter voucher number & voucher reference number
Point to narration We will enter narration as Being Goods given for advt.
Point to save button After filling all the necessary data, save the details.
Point to Receipt transaction


Next, consider a Receipt transaction.
Point to Receipt transaction

Slide 9

We have already created account for this transaction.

Create account Sales under group Direct Income.

Point to voucher type Select Receipt as voucher type.
Point to voucher date and Project Change the Date and Project as per requirement.
Point to debit row Select Cash for debit account name.
Point to amount Enter 5000 as amount
Point to credit row Change the A/C type dropdown in the second row to Dr
Point to account name Select SBI as account name
Point to amount The amount 5000 gets automatically filled up on focus.
Point to plus button Now, here we will learn multiple entries in a transaction


To add a new row, tap on plus button

Notice, the account type gets set accordingly.

Point to the newly added row

Point to Account type

The account type gets updated automatically depending on the amount to tally.
Point to account name Let us select account name as Sales
Point to amount We will find the amount appears as 10,000 to tally the Debit and Credit side.
Point to minus button If we want to delete any row, we can tap on minus button.
Point to plus button Let's add the row again.

Tap on Plus button.

Point to voucher number and voucher reference number Add,

voucher number and voucher reference number

Point to voucher narration Add narration Being sales made
Point to voucher Payment mode Keep the default payment mode

& finally save the details.

Switch to Slides

Slide 10

Summary

So, in this tutorial, we have learnt how to create,
  • A Contra Transaction
  • A Journal transaction
  • A Receipt transaction

Assignment Slide 11


As an assignment,

Create a payment receipt.

About the Spoken Tutorial Project slide 12

Watch the video available at

http://spoken-tutorial.org

What is a Spoken Tutorial

It summarises the Spoken Tutorial

project

If you do not have good

bandwidth, you can download

and watch it

Slide 13 The Spoken Tutorial Project Team

Conducts workshops using spoken tutorials

Gives certificates to those who pass an online test

For more details, please write to contact@spoken-tutorial.org

Slide 14

Acknowledgements

Spoken Tutorial Project is a part of the Talk to a Teacher project

It is supported by the National Mission on Education through ICT, MHRD, Government of India

More information on this Mission is available at

http://spoken-tutorial.org /NMEICT-Intro

That’s it for this tutorial. This is Trupti Kini, from IIT Bombay.

Thank you very much for joining.

Contributors and Content Editors

Nancyvarkey, Trupti

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