Difference between revisions of "Aakash-Business-Tool/C2/Viewing-Reports/English"

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Objectives

• Ledger
• Net Trial Balance
• Project Statement
• Cash Flow
• Balance Sheet
• Income & Expenditure/Profit & Loss
• Cash Book

System Requirements

• ABT 1.0
• Android 4.2 (JellyBean) &
• Rooted tablet

https://github.com/androportal/ABT

http://aakashlabs.org/docs/abt/index.html

Prerequisites

• The principles of book keeping.
• How to run and start ABT and
• How to create a new organization

If not, for relevant tutorials please visit http://spoken-tutorial.org

We had already created an organization called Free Accounting Foundation in Managing organization tutorial

We will select it from the drop-down list.

We are now on the master menu of ABT

Under Reports, we have

• Ledger

• Trial Balance

• Project Statement

• Cash Flow

• Balance Sheet and

• Income and Expenditure

• Cash Book

Since organization Free Accounting Foundation is of type NGO, we see Income and Expenditure

If the organization is of type Profit Making, we would see Profit and Loss

Click on Ledger option

Select account name for which the ledger is to be shown We will select SBI

From date and to date, by default is financial year’s from date and to date. Change date as per the requirement or keep it as it is. Lets keep it as it is

Ledger

We will see the ledger A Ledger is a book of accounts in which entries from transactions are recorded. It is a book of final entry summarizing all of a company's transactions.

We will be able to view the organization name,type & financial year at the to

Opening balance is located at the first row of the table It is followed by

• Transactions, with Total of transactions
• Closing balance
• Grand total at bottom of the table.

On the right of the title bar you will find the report period and one options button As soon as we click on the button,we see 2 options:

• Export as pdf
• Export as CSV

You can also set security to your file by giving it a password We will enter a password and tap on Set password and save file

It says pdf generation completed see /mnt/sdcard/and file name Similarly we can save CSV files.

On the left side of the title bar you will notice a icon. This icon is for changing input details to view ledger as we did in previous screen

There is a feature called drill down Whenever we tap on the account name row in reports, It takes us to its voucher We can view voucher details through drill down say drill down for Cash on hand We have drill down for all reports including Bank reconciliation

As you can see, the Opening Balance is on the Debit Side. This is as per the rules of Accounting.

The from date and to date is the financial from date and to date respectively To date is editable We shall keep it as it is

• Net Trial Balance
• Gross Trial Balance
• Extended Trial Balance

From the drop down, let us select the Net Trial Balance. And click on View button.

of the report

We can view project statement for various projects The dropdown contains only No Project as no other project is created by us

To view cash flow report we need to have transactions in purchase, purchase return, sales & sales return Net Flow is located at the bottom of the screen </nowiki>in the report

There are 2 types of balance sheet:

Conventional balance sheet & Sources and application of funds

• Conventional balance sheet is horizontal balance sheet

• Sources and application of funds is vertical balance sheet

Summary

• Let's summarise

In this tutorial, we learnt to view

• Ledger
• Net Trial Balance
• Project Statement
• Cash Flow
• Balance Sheet
• Income & Expenditure/Profit & Loss
• Cash Book

Assignment

http:spoken-tutorial.org/

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Acknowledgements

It is supported by the National Mission on Education through ICT, MHRD, Government of India

More information on this Mission is available at

http://spoken-tutorial.org /NMEICT-Intro