Difference between revisions of "Aakash-Business-Tool/C2/Create-Transaction/English"
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* '''Payment''' | * '''Payment''' | ||
* '''Receipt''' | * '''Receipt''' | ||
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* '''Credit Note''' | * '''Credit Note''' | ||
+ | * '''Debit Note''' | ||
* '''Sales''' | * '''Sales''' | ||
* '''Sales Return''' | * '''Sales Return''' | ||
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 6 | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 6 | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| For recording a '''Contra''' transaction, we have already created an account. | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| For recording a '''Contra''' transaction, we have already created an account. | ||
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 7 | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 7 | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| We need '''Cash''' account under group '''Current Asset''' and subgroup '''Cash'''. | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| We need '''Cash''' account under group '''Current Asset''' and subgroup '''Cash'''. | ||
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Project''' | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Project''' | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| As there are no projects created, the default value is '''No project.''' | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| As there are no projects created, the default value is '''No project.''' | ||
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We will learn how to create projects in another tutorial | We will learn how to create projects in another tutorial | ||
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''account name ''' | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''account name ''' | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Let's choose '''Cash''' as credit account | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Let's choose '''Cash''' as credit account | ||
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|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to credit amount | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to credit amount | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Credit side amount field gets automatically filled up on focus. | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Credit side amount field gets automatically filled up on focus. | ||
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'''Voucher number''' must be unique as vouchers are meant for different purposes. | '''Voucher number''' must be unique as vouchers are meant for different purposes. | ||
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− | |||
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to voucher narration | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to voucher narration | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Next, '''Narration''' is also a mandatory field. | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Next, '''Narration''' is also a mandatory field. | ||
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Let's enter '''Being cash deposit into Bank'''. | Let's enter '''Being cash deposit into Bank'''. | ||
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|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''payment mode''' | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''payment mode''' | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Next. '''Payment mode | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Next. '''Payment mode'''. |
− | If you select '''Cheque '''option, '''Cheque number''' need to be filled. | + | There are 2 options to make payment: '''Cheque or Cash'''. |
− | Let's enter cheque number. | + | |
+ | If you select '''Cheque '''option, '''Cheque number''' need to be filled. Let's enter cheque number. | ||
Note: | Note: | ||
'''Payment mode''' is not available for vouchers '''Debit Note, Credit Note and Journal. ''' | '''Payment mode''' is not available for vouchers '''Debit Note, Credit Note and Journal. ''' | ||
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 8 | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 8 | ||
− | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Create Account '''Advertising''' under group '''Indirect Expense''' | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| |
+ | Create Account '''Advertising''' under group '''Indirect Expense'''. | ||
+ | |||
+ | And create account '''Purchase''' under group '''Direct Expense'''. | ||
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It is used to keep a day-to-day record of a business and its transactions. | It is used to keep a day-to-day record of a business and its transactions. | ||
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Next, consider a '''Receipt '''transaction. | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Next, consider a '''Receipt '''transaction. | ||
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Create account '''Sales''' under group '''Direct Income'''. | Create account '''Sales''' under group '''Direct Income'''. | ||
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to minus button | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to minus button | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| If we want to delete any row, we can tap on minus button. | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| If we want to delete any row, we can tap on minus button. | ||
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Let's add the row again. | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Let's add the row again. | ||
Tap on Plus button. | Tap on Plus button. | ||
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to voucher '''narration ''' | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to voucher '''narration ''' | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"|Add '''narration''' '''Being sales made''' | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"|Add '''narration''' '''Being sales made''' | ||
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Summary | Summary | ||
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| So, in this tutorial, we have learnt how to create, | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| So, in this tutorial, we have learnt how to create, | ||
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* A Receipt transaction | * A Receipt transaction | ||
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| As an assignment, | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| As an assignment, | ||
− | + | Create a '''payment receipt.''' | |
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− | ''' | + | |
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Thank you very much for joining. | Thank you very much for joining. | ||
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Revision as of 22:36, 6 February 2014
Title of script: Create Transaction
Author: Trupti Rajesh Kini
Keywords: Video Tutorial, Organisation, Contra, Journal, Receipt, transaction
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Slide 1
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Hello and welcome to this spoken tutorial on Create Transaction in ABT |
Slide 2
Learning Objectives |
In this tutorial, you will be able to create a,
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Slide 3
System Requirements |
In this tutorial, I am using
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Slide 4 | For more information please visit, |
Slide 5
Prerequisites |
For this tutorial, you must be familiar with:
If not, for relevant tutorials please visit http://spoken-tutorial.org |
Start ABT | Select ABT application on Android 4.2. |
ABT's Welcome screen | We will see ABT's welcome screen |
Tap on Select Existing Organization button | We will choose Free Accounting Foundation from Select existing organization button. |
Point to Login | Let's login as admin. |
Point to Master Menu | We are now on the Master menu of ABT
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Point to Create Voucher | Here, on this page we can record transactions in ABT.
So, Let us start creating a new voucher. |
Point to Voucher type | Select the type of transaction from the dropdown list of Voucher type.
We will see,
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There should be at least two accounts for recording transactions. | |
Slide 6 | ABT populates drop down of account name by Voucher type rule.
In Contra, it filters account names that comes under Contra.
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Point to Contra Voucher tab | In Contra transaction, we can use accounts with Sub-groups Cash and Bank. |
Example | As an example, consider a Contra transaction for
Cash deposit to SBI bank Rs.2000 on 01-04-2014 |
Slide 6 | For recording a Contra transaction, we have already created an account. |
Slide 7 | We need Cash account under group Current Asset and subgroup Cash. |
Point to Voucher date | ABT sets financial start date as Voucher date
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Point to Project | As there are no projects created, the default value is No project.
We will learn how to create projects in another tutorial |
Point to Account name | We will select SBI for debit account name.
Its closing balance will automatically get reflected i.e 5000. |
Point to Amount | Now we will enter amount for the transaction. |
Point to account name | Let's choose Cash as credit account |
Point to credit amount | Credit side amount field gets automatically filled up on focus. |
Point to voucher number and Voucher reference number | Now, add Voucher number and Voucher reference number . |
There is difference between Voucher number and Voucher reference number.
There can be many vouchers with same voucher reference number. But, there must be voucher with unique voucher number.
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Point to voucher narration | Next, Narration is also a mandatory field.
Let's enter Being cash deposit into Bank. |
Point to payment mode | Next. Payment mode.
There are 2 options to make payment: Cheque or Cash. If you select Cheque option, Cheque number need to be filled. Let's enter cheque number. Note: Payment mode is not available for vouchers Debit Note, Credit Note and Journal.
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Point to save button | After filling necessary data, save the details. |
Point to confirmation message | A message appears which says Transaction added successfully
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Point to closing balance | The closing balance gets updated as the voucher is saved. |
Point to journal transaction | Now let us make a journal entry. |
Slide 8 | We have already created accounts for the entry, i.e.Advertising and Purchase.
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Slide 8 |
Create Account Advertising under group Indirect Expense. And create account Purchase under group Direct Expense. |
Let us take an example of Goods given for advertisement | |
Point to voucher type | Let us select voucher type as Journal
Journals are simply debits and credits in chronological (date) order.
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Point to Voucher date and Project | lets not change the date and project |
Point to debit row | Now in the debit row, select account name as Advertising. |
Point to amount | Type amount as 2000. |
Point to credit row | On the credit row select Purchase account. |
Point to amount | We will notice, the amount field gots automatically filled up on focus. |
Point to voucher number and voucher reference number | Enter voucher number & voucher reference number |
Point to narration | We will enter narration as Being Goods given for advt. |
Point to save button | After filling all the necessary data, save the details. |
Point to Receipt transaction
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Next, consider a Receipt transaction. |
Point to Receipt transaction
Slide 9 |
We have already created account for this transaction.
Create account Sales under group Direct Income. |
Point to voucher type | Select Receipt as voucher type. |
Point to voucher date and Project | Change the Date and Project as per requirement. |
Point to debit row | Select Cash for debit account name. |
Point to amount | Enter 5000 as amount |
Point to credit row | Change the A/C type dropdown in the second row to Dr |
Point to account name | Select SBI as account name |
Point to amount | The amount 5000 gets automatically filled up on focus. |
Point to plus button | Now, here we will learn multiple entries in a transaction
Notice, the account type gets set accordingly. |
Point to the newly added row
Point to Account type |
The account type gets updated automatically depending on the amount to tally. |
Point to account name | Let us select account name as Sales |
Point to amount | We will find the amount appears as 10,000 to tally the Debit and Credit side. |
Point to minus button | If we want to delete any row, we can tap on minus button. |
Point to plus button | Let's add the row again.
Tap on Plus button. |
Point to voucher number and voucher reference number | Add,
voucher number and voucher reference number |
Point to voucher narration | Add narration Being sales made |
Point to voucher Payment mode | Keep the default payment mode
& finally save the details. |
Switch to Slides
Slide 10 Summary |
So, in this tutorial, we have learnt how to create,
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Assignment Slide 11
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As an assignment,
Create a payment receipt. |
About the Spoken Tutorial Project slide 12 |
Watch the video available at
What is a Spoken Tutorial It summarises the Spoken Tutorial project If you do not have good bandwidth, you can download and watch it |
Slide 13 | The Spoken Tutorial Project Team
Conducts workshops using spoken tutorials Gives certificates to those who pass an online test For more details, please write to contact@spoken-tutorial.org |
Slide 14
Acknowledgements |
Spoken Tutorial Project is a part of the Talk to a Teacher project
It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at http://spoken-tutorial.org /NMEICT-Intro |
That’s it for this tutorial. This is Trupti Kini, from IIT Bombay.
Thank you very much for joining. |