Difference between revisions of "Aakash-Business-Tool/C2/Create-Transaction/English"
From Script | Spoken-Tutorial
Nancyvarkey (Talk | contribs) |
|||
| Line 3: | Line 3: | ||
Author: Trupti Rajesh Kini | Author: Trupti Rajesh Kini | ||
| − | Keywords: Video Tutorial, Organisation, Contra, Journal, Receipt | + | Keywords: Video Tutorial, Organisation, Contra, Journal, Receipt, transaction |
| Line 24: | Line 24: | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| In this tutorial, you will be able to create a, | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| In this tutorial, you will be able to create a, | ||
| − | * Contra Transaction | + | * '''Contra Transaction''' |
| − | + | * '''Journal Transaction''' | |
| − | * Journal Transaction | + | * '''Receipt Transaction''' |
| − | + | ||
| − | * Receipt Transaction | + | |
| − | + | ||
| − | + | ||
|- | |- | ||
| Line 41: | Line 37: | ||
* '''Android''' 4.2 (JellyBean) | * '''Android''' 4.2 (JellyBean) | ||
* Rooted tablet | * Rooted tablet | ||
| − | |||
| − | |||
|- | |- | ||
| Line 51: | Line 45: | ||
[http://aakashlabs.org/docs/abt/index.html http://aakashlabs.org/docs/abt/index.html] | [http://aakashlabs.org/docs/abt/index.html http://aakashlabs.org/docs/abt/index.html] | ||
| − | |||
| − | |||
| − | |||
|- | |- | ||
| Line 62: | Line 53: | ||
* The principles of book keeping. | * The principles of book keeping. | ||
| − | * How to run and start '''ABT''' | + | * How to run and start '''ABT''' and |
| − | * How to | + | * How to create a new organization |
If not, for relevant tutorials please visit [http://spoken-tutorial.org/ http://spoken-tutorial.org] | If not, for relevant tutorials please visit [http://spoken-tutorial.org/ http://spoken-tutorial.org] | ||
| − | |||
| − | |||
| − | |||
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Start '''ABT''' | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Start '''ABT''' | ||
| − | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Select '''ABT''' application on '''Android '''4.2 | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Select '''ABT''' application on '''Android '''4.2. |
|- | |- | ||
| Line 80: | Line 68: | ||
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Tap on '''Select Existing Organization''' button | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Tap on '''Select Existing Organization''' button | ||
| − | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| We will choose '''Free Accounting Foundation '''from '''Select | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| We will choose '''Free Accounting Foundation '''from '''Select existing organization''' button. |
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to Login | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to Login | ||
| − | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Let's login as '''admin'''. |
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Master Menu''' | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Master Menu''' | ||
| − | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| We are now on the | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| We are now on the '''Master menu''' of '''ABT''' |
Let us select '''Transaction''' menu. | Let us select '''Transaction''' menu. | ||
| − | |||
| − | |||
| − | |||
|- | |- | ||
| Line 100: | Line 85: | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Here, we can record transactions in '''ABT'''. | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Here, we can record transactions in '''ABT'''. | ||
| − | Let us start creating a new voucher. | + | Let us start creating a new '''voucher'''. |
| − | + | ||
| − | + | ||
| − | + | ||
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Voucher type''' | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Voucher type''' | ||
| − | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Select the type of transaction from the dropdown list of | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Select the '''type''' of transaction from the dropdown list of '''Voucher type'''. |
* '''Contra''' | * '''Contra''' | ||
| Line 119: | Line 101: | ||
* '''Purchase''' & | * '''Purchase''' & | ||
* '''Purchase Return''' | * '''Purchase Return''' | ||
| − | |||
| − | |||
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| | ||
| − | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| There should be | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| There should be at least two accounts for recording transactions. |
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 6 | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Slide 6 | ||
| − | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| '''ABT''' populates drop down of account name by | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| '''ABT''' populates drop down of account name by '''Voucher type''' rule. |
| − | In ''' | + | In '''Contra''', it filters account names that comes under '''Contra'''. |
| − | The setting will guide you to the correct field as per | + | The setting will guide you to the correct field as per accounting principles: |
| − | + | ||
| − | + | ||
| − | + | ||
* Debit what comes in; | * Debit what comes in; | ||
| − | * | + | * Credit what goes out, |
* Debit the receiver; | * Debit the receiver; | ||
* Credit the Giver, | * Credit the Giver, | ||
* Debit All Expenses and losses; | * Debit All Expenses and losses; | ||
* Credit all incomes and gains. | * Credit all incomes and gains. | ||
| − | |||
| − | |||
| − | |||
| − | |||
| − | |||
| − | |||
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Contra Voucher''' tab | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Contra Voucher''' tab | ||
| − | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| In '''Contra '''transaction we can use accounts with | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| In '''Contra '''transaction, we can use accounts with '''Sub-group Cash''' and '''Bank'''. |
| Line 163: | Line 134: | ||
'''Cash deposit to SBI bank Rs.2000 on 01-04-2014''' | '''Cash deposit to SBI bank Rs.2000 on 01-04-2014''' | ||
| − | |||
| − | |||
| − | |||
|- | |- | ||
Revision as of 07:54, 25 January 2014
Title of script: Create Transaction
Author: Trupti Rajesh Kini
Keywords: Video Tutorial, Organisation, Contra, Journal, Receipt, transaction
| |
|
| Slide 1
|
Hello and welcome to this spoken tutorial on Create Transaction in ABT |
| Slide 2
Learning Objectives |
In this tutorial, you will be able to create a,
|
| Slide 3
System Requirements |
In this tutorial, I am using
|
| Slide 4 | For more information visit, |
| Slide 5
Prerequisites |
To follow this tutorial, you must be familiar with:
If not, for relevant tutorials please visit http://spoken-tutorial.org |
| Start ABT | Select ABT application on Android 4.2. |
| ABT's Welcome screen | We will see ABT's welcome screen |
| Tap on Select Existing Organization button | We will choose Free Accounting Foundation from Select existing organization button. |
| Point to Login | Let's login as admin. |
| Point to Master Menu | We are now on the Master menu of ABT
|
| Point to Create Voucher | Here, we can record transactions in ABT.
Let us start creating a new voucher. |
| Point to Voucher type | Select the type of transaction from the dropdown list of Voucher type.
|
| There should be at least two accounts for recording transactions. | |
| Slide 6 | ABT populates drop down of account name by Voucher type rule.
In Contra, it filters account names that comes under Contra.
|
| Point to Contra Voucher tab | In Contra transaction, we can use accounts with Sub-group Cash and Bank.
For recording a Contra transaction, we have already created account. |
| Example | As an example, consider a Contra transaction for
Cash deposit to SBI bank Rs.2000 on 01-04-2014 |
| Slide 6 | For recording a Contra transaction, we have already created account.
|
| Slide 7 | We need Cash account under group Current Asset and subgroup Cash.
|
| Point to Voucher date | ABT sets financial start date as Voucher date
|
| Point to Project | As there are no projects created, the default value is No project.
|
| Point to Account name | We will select SBI for debit account name.
Its closing balance will automatically get reflected i.e 5000. |
| Point to Amount | Now we will enter amount for the transaction say 2000 |
| Point to account name | We will choose Cash as credit account
|
| Point to credit amount | Credit side amount field gets automatically filled up ,when it gets the focus.
|
| Point to voucher number and Voucher reference number | Now, lets add Voucher number and Voucher reference number . |
| There is difference between Voucher number and Voucher reference number.
There can be many vouchers with same voucher reference number. But, there must be voucher with unique voucher number.
| |
| Point to voucher narration | Next, Narration is also a mandatory field.
|
| Point to payment mode | Next. Payment mode - There are 2 options to make payment Cheque or Cash.
If you select Cheque option, Cheque number need to be filled. Note: Payment mode is not available for vouchers Debit Note, Credit Note and Journal. Lets enter Cheque No.
|
| Point to save button | Save the details. |
| Point to confirmation message | A message appears which says Transaction added successfully |
| Point to reset button | To reset entries to default values, we can tap on Reset button. |
| Point to closing balance | The closing balance gets updated as the voucher is saved. |
| Point to journal transaction | Now let us make a journal entry. |
| Slide 8 | We have already created accounts for the entry, i.e.Advertising and Purchase.
|
| Slide 8 | Create Account Advertising under group Indirect Expense and create account Purchase under Direct Expense. |
| Let us take an example of Goods given for advertisement | |
| Point to voucher type | Let us select voucher type as Journal
Journals are simply debits and credits in chronological (date) order.
|
| Point to Voucher date and Project | lets not change the date and project |
| Point to debit row | Now in the debit row, select account name as Advertising. |
| Point to amount | Type amount as 2000. |
| Point to credit row | On the credit row select Purchase account. |
| Point to amount | We will notice, the amount field got automatically filled up on focus. |
| Point to voucher number and voucher reference number | Enter voucher number & voucher reference number |
| Point to narration | Enter narration as Being Goods given for advt. |
| Point to save button | Save the details. |
| Point to Receipt transaction
|
Now, let us consider Receipt transaction.
|
| Point to Receipt transaction
Slide 9 |
We have already created accounts for this transaction.
Create account Sales under group Direct Income.
|
| Point to voucher type | Select Receipt in voucher type. |
| Point to voucher date and Project | Change the Date and Project as per requirement. |
| Point to debit row | Select Cash for debit account name. |
| Point to amount | Enter 5000 as amount |
| Point to credit row | Change the A/C type dropdown in the second row to Dr |
| Point to account name | Select SBI as account name |
| Point to amount | The amount 5000 get automatically filled up, on focus. |
| Point to plus button | Now here we will learn multiple entries in a transaction
Notice, the account type get sets accordingly. |
| Point to the newly added row
Point to Account type |
The account type gets updated automatically depending on the amount to tally. |
| Point to account name | Let us select account name as Sales |
| Point to amount | We will find the amount appears as 10,000 to tally the Debit and Credit side. |
| Point to minus button | If we want to delete any row, we can tap on minus button. |
| Point to voucher number and voucher reference number | Enter,
voucher number and voucher reference number |
| Point to voucher narration | Enter narration Being sales made.
& save the details. |
| Switch to Slides
Slide 10 Summary
|
So, in this tutorial, we have completed entering,
|
|
Assignment Slide 11
|
As an assignment,
Create a payment receipt. |
|
About the Spoken Tutorial Project slide 12 |
Watch the video available at
What is a Spoken Tutorial It summarises the Spoken Tutorial project If you do not have good bandwidth, you can download and watch it |
| Slide 13 | The Spoken Tutorial Project Team
Conducts workshops using spoken tutorials Gives certificates to those who pass an online test For more details, please write to contact@spoken-tutorial.org |
| Slide 14
Acknowledgements |
Spoken Tutorial Project is a part of the Talk to a Teacher project
It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at http://spoken-tutorial.org /NMEICT-Intro |
| That’s it for this tutorial. This is Trupti Kini, from IIT Bombay.
Thank you very much for joining.
|
