Difference between revisions of "Aakash-Business-Tool/C2/Create-Transaction/English"
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About the Spoken Tutorial Project slide 12 | About the Spoken Tutorial Project slide 12 | ||
Revision as of 11:28, 24 January 2014
Title of script: Create Transaction
Author: Trupti Rajesh Kini
Keywords: Video Tutorial, Organisation, Contra, Journal, Receipt
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| Slide 1
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Hello and welcome to this spoken tutorial on Create Transaction in ABT |
| Slide 2
Learning Objectives |
In this tutorial, you will be able to create a,
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| Slide 3
System Requirements |
In this tutorial, I am using
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| Slide 4 | For more information visit,
https://github.com/androportal/ABT http://aakashlabs.org/docs/abt/index.html
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| Slide 5
Prerequisites |
To follow this tutorial, you must be familiar with:
If not, for relevant tutorials please visit http://spoken-tutorial.org
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| Start ABT | Select ABT application on Android 4.2 |
| ABT's Welcome screen | We will see ABT's welcome screen |
| Tap on Select Existing Organization button | We will choose Free Accounting Foundation from Select Existing Organization button |
| Point to Login | Lets login as admin |
| Point to Master Menu | We are now on the master menu of ABT
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| Point to Create Voucher | Here, we can record transactions in ABT.
Let us start creating a new voucher.
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| Point to Voucher type | Select the type of transaction from the dropdown list of voucher type.
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| There should be atleast two accounts for recording transactions | |
| Slide 6 | ABT populates drop down of account name by voucher type rule.
In contra, it filters account names that comes under contra.
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| Point to Contra Voucher tab | In Contra transaction we can use accounts with Sub-group Cash and Bank.
For recording a Contra transaction, we have already created account. |
| Example | As an example, consider a Contra transaction for
Cash deposit to SBI bank Rs.2000 on 01-04-2014
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| Slide 6 | For recording a Contra transaction, we have already created account.
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| Slide 7 | We need Cash account under group Current Asset and subgroup Cash.
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| Point to Voucher date | ABT sets financial start date as Voucher date
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| Point to Project | As there are no projects created, the default value is No project.
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| Point to Account name | We will select SBI for debit account name.
Its closing balance will automatically get reflected i.e 5000. |
| Point to Amount | Now we will enter amount for the transaction say 2000 |
| Point to account name | We will choose Cash as credit account
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| Point to credit amount | Credit side amount field gets automatically filled up ,when it gets the focus.
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| Point to voucher number and Voucher reference number | Now, lets add Voucher number and Voucher reference number . |
| There is difference between Voucher number and Voucher reference number.
There can be many vouchers with same voucher reference number. But, there must be voucher with unique voucher number.
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| Point to voucher narration | Next, Narration is also a mandatory field.
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| Point to payment mode | Next. Payment mode - There are 2 options to make payment Cheque or Cash.
If you select Cheque option, Cheque number need to be filled. Note: Payment mode is not available for vouchers Debit Note, Credit Note and Journal. Lets enter Cheque No.
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| Point to save button | Save the details. |
| Point to confirmation message | A message appears which says Transaction added successfully |
| Point to reset button | To reset entries to default values, we can tap on Reset button. |
| Point to closing balance | The closing balance gets updated as the voucher is saved. |
| Point to journal transaction | Now let us make a journal entry. |
| Slide 8 | We have already created accounts for the entry, i.e.Advertising and Purchase.
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| Slide 8 | Create Account Advertising under group Indirect Expense and create account Purchase under Direct Expense. |
| Let us take an example of Goods given for advertisement | |
| Point to voucher type | Let us select voucher type as Journal
Journals are simply debits and credits in chronological (date) order.
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| Point to Voucher date and Project | lets not change the date and project |
| Point to debit row | Now in the debit row, select account name as Advertising. |
| Point to amount | Type amount as 2000. |
| Point to credit row | On the credit row select Purchase account. |
| Point to amount | We will notice, the amount field got automatically filled up on focus. |
| Point to voucher number and voucher reference number | Enter voucher number & voucher reference number |
| Point to narration | Enter narration as Being Goods given for advt. |
| Point to save button | Save the details. |
| Point to Receipt transaction
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Now, let us consider Receipt transaction.
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| Point to Receipt transaction
Slide 9 |
We have already created accounts for this transaction.
Create account Sales under group Direct Income.
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| Point to voucher type | Select Receipt in voucher type. |
| Point to voucher date and Project | Change the Date and Project as per requirement. |
| Point to debit row | Select Cash for debit account name. |
| Point to amount | Enter 5000 as amount |
| Point to credit row | Change the A/C type dropdown in the second row to Dr |
| Point to account name | Select SBI as account name |
| Point to amount | The amount 5000 get automatically filled up, on focus. |
| Point to plus button | Now here we will learn multiple entries in a transaction
Notice, the account type get sets accordingly. |
| Point to the newly added row
Point to Account type |
The account type gets updated automatically depending on the amount to tally. |
| Point to account name | Let us select account name as Sales |
| Point to amount | We will find the amount appears as 10,000 to tally the Debit and Credit side. |
| Point to minus button | If we want to delete any row, we can tap on minus button. |
| Point to voucher number and voucher reference number | Enter,
voucher number and voucher reference number |
| Point to voucher narration | Enter narration Being sales made.
& save the details. |
| Switch to Slides
Slide 10 Summary
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So, in this tutorial, we have completed entering,
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Assignment Slide 11
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As an assignment,
Create a payment receipt. |
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About the Spoken Tutorial Project slide 12 |
Watch the video available at
What is a Spoken Tutorial It summarises the Spoken Tutorial project If you do not have good bandwidth, you can download and watch it |
| Slide 13 | The Spoken Tutorial Project Team
Conducts workshops using spoken tutorials Gives certificates to those who pass an online test For more details, please write to contact@spoken-tutorial.org |
| Slide 14
Acknowledgements |
Spoken Tutorial Project is a part of the Talk to a Teacher project
It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at http://spoken-tutorial.org /NMEICT-Intro |
| That’s it for this tutorial. This is Trupti Kini, from IIT Bombay.
Thank you very much for joining.
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