Difference between revisions of "Aakash-Business-Tool/C2/Create-Transaction/English"
From Script | Spoken-Tutorial
| Line 58: | Line 58: | ||
Prerequisites | Prerequisites | ||
| − | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| To follow this tutorial, you must be familiar with: |
* The principles of book keeping. | * The principles of book keeping. | ||
| Line 148: | Line 148: | ||
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Voucher type''' | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Voucher type''' | ||
| − | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Now, let us create a '''Contra''' voucher. |
| Line 188: | Line 188: | ||
| − | We will learn to create projects in | + | We will learn how to create projects in another tutorial |
|- | |- | ||
| Line 222: | Line 222: | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| There is difference between '''Voucher number''' and '''Voucher reference number. ''' | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| There is difference between '''Voucher number''' and '''Voucher reference number. ''' | ||
| − | + | '''Voucher number''' and '''Voucher reference number''' are not same. | |
| Line 232: | Line 232: | ||
'''Voucher number '''must be unique as vouchers are meant for different purposes. | '''Voucher number '''must be unique as vouchers are meant for different purposes. | ||
| − | + | ||
| − | + | ||
| − | + | ||
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to voucher narration | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to voucher narration | ||
| − | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| '''Narration''' is also a mandatory field. | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Next, '''Narration''' is also a mandatory field. |
| − | + | Let's enter '''Being cash deposit into Bank'''. | |
|- | |- | ||
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''payment mode''' | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''payment mode''' | ||
| − | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| '''Payment mode''' - There are 2 options to make payment i.e. '''Cheque or Cash'''. | + | | style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Next. '''Payment mode''' - There are 2 options to make payment i.e. '''Cheque or Cash'''. |
| − | + | ||
If you select '''Cheque '''option, '''Cheque number''' need to be filled. | If you select '''Cheque '''option, '''Cheque number''' need to be filled. | ||
| + | |||
| + | Enter '''Cheque No.''' as '''017''' | ||
Note: | Note: | ||
'''Payment mode''' is not available for vouchers '''Debit Note, Credit Note and Journal. ''' | '''Payment mode''' is not available for vouchers '''Debit Note, Credit Note and Journal. ''' | ||
| − | + | ||
| − | + | ||
| Line 377: | Line 376: | ||
| − | To add a new row, | + | To add a new row, tap on plus button'''.''' |
Notice, the account type gets set accordingly. | Notice, the account type gets set accordingly. | ||
Revision as of 11:43, 22 January 2014
Title of script: Create Transaction
Author: Trupti Rajesh Kini
Keywords: Video Tutorial, Organisation, Contra, Journal, Receipt
| |
|
| Slide 1
|
Welcome to the spoken tutorial on Create Transaction in ABT |
| Slide 2
Learning Objectives |
In this tutorial, you will be able to create a,
|
| Slide 3
System Requirements |
Here, I am using
|
| Slide 4 | For more information visit,
https://github.com/androportal/ABT http://aakashlabs.org/docs/abt/index.html
|
| Slide 5
Prerequisites |
To follow this tutorial, you must be familiar with:
If not, for relevant tutorials please visit http://spoken-tutorial.org
|
| Start ABT | Select ABT application on Android 4.2 |
| ABT's Welcome screen | We will see ABT's welcome screen |
| Tap on Select Existing Organization button | We will choose Free Accounting Foundation from Select Existing Organization. |
| Point to Login | We will Login as admin |
| Point to Master Menu | We are now on the master menu of ABT
|
| Point to Create Voucher | Here, we can record transactions in ABT.
Let us start creating a new voucher.
|
| Point to Voucher type | Select the mode of transaction from the dropdown list of voucher type.
|
| There should be atleast two accounts for recording transactions | |
| ABT populates drop down of account name by voucher type rule.
In contra, it filters account names that comes under contra.
| |
| Point to Voucher type | Now, let us create a Contra voucher.
|
| Point to Contra Voucher tab | In Contra transaction we can use accounts with Sub-group Cash and Bank.
|
| Example | As an example, consider a Contra transaction for
Cash deposit to SBI bank Rs.2000 on 01-04-2011
|
| Slide 6 | For recording a Contra transaction, we have already created accounts.
|
| Point to Voucher date | ABT sets financial start date as Voucher date
|
| Point to Project | As there are no projects created, the default value is No project.
|
| Point to Account name | We will select SBI for debit account name.
Its closing balance will automatically get reflected i.e 5000. |
| Point to Amount | Now we will enter amount for the transaction say 2000 |
| Point to account name | We will choose Cash as credit account
|
| Point to credit amount | Credit side amount field get automatically filled up ,when it is focused.
|
| Point to voucher number and Voucher reference number | Add Voucher number and Voucher reference number . |
| There is difference between Voucher number and Voucher reference number.
Voucher number and Voucher reference number are not same.
There must be voucher with unique voucher number.
| |
| Point to voucher narration | Next, Narration is also a mandatory field.
|
| Point to payment mode | Next. Payment mode - There are 2 options to make payment i.e. Cheque or Cash.
If you select Cheque option, Cheque number need to be filled. Enter Cheque No. as 017 Note: Payment mode is not available for vouchers Debit Note, Credit Note and Journal.
|
| Point to save button | After filling necessary data,save the details. |
| Point to confirmation message | Message appears saying Transaction added successfully |
| Point to reset button | To make a new transaction midway, use Reset button. |
| Point to closing balance | The closing balance gets updated as the voucher is saved. |
| Point to journal transaction | Now let us make a journal entry. |
| Slide 6 | We have already created accounts for the entry, i.e.Advertising and Purchase. |
| Let us take an example of Goods given for advertisement | |
| Point to voucher type | Let us select voucher type as Journal
Journals are simply debits and credits in chronological (date) order.
|
| Point to Voucher date and Project | lets not change the date and project |
| Point to debit row | Now in the debit row, select account name as Advertising. |
| Point to amount | Type amount as 2000. |
| Point to credit row | On the credit row select Purchase account. |
| Point to amount | We will notice, the amount field got automatically filled up with focus. |
| Point to voucher number and voucher reference number | Enter VONO2 for voucher number
Enter VOREFNO2 for voucher reference number |
| Point to narration | We will enter narration as Being Goods given for advt. |
| Point to save button | After filling all the necessary data, save the details. |
| Point to Receipt transaction
Slide 6 |
Let us consider Receipt transaction now.
We have already created accounts for this transaction.
|
| Point to voucher type | Select Receipt in voucher type. |
| Point to voucher date and Project | Change the Date and Project as per requirement. |
| Point to debit row | Select Cash for debit account name. |
| Point to amount | Enter 5000 as amount |
| Point to credit row | Change the A/C type dropdown in the second row to Dr |
| Point to account name | Select SBI as account name |
| Point to amount | The amount 5000 get automatically filled up, when it gets the focus. |
| Point to plus button | Now here we will learn multiple entries in a transaction
Notice, the account type gets set accordingly. |
| Point to the newly added row
Point to Account type |
The account type gets updated automatically depending on the amount to tally. |
| Point to account name | Let us select account name as Sales |
| Point to amount | We will find the amount appears as 10,000 to tally the Debit and Credit side. |
| Point to minus button | If we want to delete any row, we can press minus button. |
| Point to voucher number and voucher reference number | Enter,
VONO3 for voucher number and VOREFNO3 for voucher reference number |
| Point to voucher narration | Let us write narration as Being sales made.
Tap on save button. |
| Switch to Slides
Slide 7 Summary
|
In this tutorial, we have completed entering :
|
| Slide 7
Assignment Slide 8
|
As an assignment, Please record
As an assignment, Create a payment receipt. |
| Slide 8
About the Spoken Tutorial Project slide 9 |
Watch the video available at
What is a Spoken Tutorial It summarises the Spoken Tutorial project If you do not have good bandwidth, you can download and watch it |
| Slide 10 | The Spoken Tutorial Project Team
Conducts workshops using spoken tutorials Gives certificates to those who pass an online test For more details, please write to contact@spoken-tutorial.org |
| Slide 11
Acknowledgements |
Spoken Tutorial Project is a part of the Talk to a Teacher project
It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at http://spoken-tutorial.org /NMEICT-Intro |
| That’s it for this tutorial. This is Trupti Kini, from IIT Bombay.
Thank you very much for joining.
|
