Difference between revisions of "Aakash-Business-Tool/C2/Viewing-Reports/English"

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* '''Income and Expenditure'''
 
* '''Income and Expenditure'''
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* '''Balance Sheet'''
 
* '''Income & Expenditure/Profit & Loss'''
 
* '''Income & Expenditure/Profit & Loss'''
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* '''Cash Book'''
  
  

Revision as of 11:29, 18 November 2013

Visual Cue
Narration
/* Slide 1 */

Display desktop

Hello and welcome to this spoken tutorial on Viewing_ Reports in ABT
/*Slide 2 */

Objectives

At the end of this tutorial, you will be able to view:
  • Ledger
  • Net Trial Balance
  • Project Statement
  • Cash Flow
  • Balance Sheet
  • Income & Expenditure/Profit & Loss
  • Cash Book



/*Slide 3 */

System Requirements

To record this tutorial, I am using


  • ABT 1.0
  • Android 4.2 Firefox version 3.6 or above.



/*Slide 4*/

Prerequisites

For this tutorial, you must be familiar with:
  • The principles of book keeping.
  • How to run and start ABT
  • How to Create a New Organization

If not, for relevant tutorials please visit http://spoken-tutorial.org

Start ABT Select ABT application on Android 4.2
ABT's Welcome screen We will see ABT's welcome screen
Tap on Select Existing Organization button
  • We had already created an organization called Free Accounting Foundation in Managing organization tutorial
  • We will select it from the drop-down list.


Tap on Login button Lets Login as guest
Point to Master Menu
  • We are now on the master menu of ABT


Point to Reports Tap on Reports
Point to new page You will see the Organization name,type and financial year at the top

Under Reports, we have

  • Ledger
  • Trial Balance
  • Project Statement
  • Cash Flow
  • Balance Sheet and
  • Income and Expenditure
  • Cash Book


Since organization Free Accounting Foundation is of type NGO, we see Income and Expenditure


If the organization is of type Profit Making, we would see Profit and Loss

/* Interface */

Click on Ledger option


when I click on Ledger option, a dialog-box appears


Point Select account name
  • Select account name for which the ledger is to be shown
  • We will select SBI


Point to from date and to date
  • From date and to date, by default is financial year’s from date and to date.
  • Change date as per the requirement or keep it as it is.
  • Lets keep it as it is


Point to display narrations Lets check the Check box to view transactions with narrations
Point to Select project name The default is No Project in Projects
Point to view button Lets tap on view button to continue
/* Slide 5*/

Ledger

  • We will see the ledger
  • A Ledger is a book of accounts in which entries from transactions are recorded.
  • It is a book of final entry summarizing all of a company's transactions.
  • We will be able to view the organization name,type & financial year at the to
  • Opening balance is located at the first row of the table
  • It is followed by
    • Transactions, with Total of transactions
    • Closing balance
    • Grand total at bottom of the table.
Point to title bar
  • On the right of the title bar you will find the report period and one options button
  • As soon as we click on the button,we see 2 options:
    • Export as pdf
    • Export as CSV
Point to export as pdf
  • You can also set security to your file by giving it a password
  • We will enter a password and tap on Set password and save file
  • It says pdf generation completed see /mnt/sdcard/and file name
  • Similarly we can save CSV files.
Point to title bar
  • On the left side of the title bar you will notice a icon.
  • This icon is for changing input details to view ledger as we did in previous screen


Point to ledger
  • There is a feature called drill down
  • Whenever we tap on the account name row in reports, It takes us to its voucher
  • We can view voucher details through drill down say drill down for Cash on hand
  • We have drill down for all reports including Bank reconciliation


Point to Opening Balance in Ledger
  • As you can see, the Opening Balance is on the Debit Side.
  • This is as per the rules of Accounting.
Under Reports menu, Click on Trial Balance Now let us see the Trial Balance.
Point to To Date
  • The from date and to date is the financial from date and to date respectively
  • To date is editable
  • We shall keep it as it is
Click on Trial Balance Type drop down There are three types of Trial Balances in GNUKhata.
  • Net Trial Balance
  • Gross Trial Balance
  • Extended Trial Balance
Select Net Trial Balance from the drop down
  • From the drop down, let us select the Net Trial Balance.
  • And click on View button.
Point to difference in opening balances You will notice difference in opening balances at the bottom

of the report

If we click on any row in the report, we are directed to that account's ledger present in the row
Point to Trial Balance for Another Period To view any other Trial Balance, you can tap on the top left icon
Point to Project Statement
  • We can view project statement for various projects
  • The dropdown contains only No Project as no other project is created by us
Point to view button We can view the report under No Project
Point to cash flow
  • To view cash flow report we need to have transactions in purchase, purchase return, sales & sales return
  • Net Flow is located at the bottom of the screen </nowiki>in the report
Point to Balance sheet
  • There are 2 types of balance sheet:

Conventional balance sheet & Sources and application of funds

  • Conventional balance sheet is horizontal balance sheet
  • Sources and application of funds is vertical balance sheet
Likewise you can view other reports too
That's it for this tutorial.
/* Slide 6 */

Summary

  • Let's summarise


In this tutorial, we learnt to view

  • Ledger
  • Net Trial Balance
  • Project Statement
  • Cash Flow
  • Balance Sheet
  • Income & Expenditure/Profit & Loss
  • Cash Book


/* Slide 7*/

Assignment

As an assignment, explore Gross Trial Balance and Extended Trial Balance reports.
/* Slide 8 */ Watch the video available at

http:spoken-tutorial.org/


It summarizes the Spoken Tutorial

project


If you do not have good

bandwidth, you can download

and watch it

/* Slide 9 */

Spoken tutorial Workshops

The Spoken Tutorial Project Team


Conducts workshops using spoken tutorials


Gives certificates to those who pass an online test


For more details, please write to contact@spoken-tutorial.org

/* Slide 10 */

Acknowledgements

Spoken Tutorial Project is a part of the Talk to a Teacher project

It is supported by the National Mission on Education through ICT, MHRD, Government of India


More information on this Mission is available at

http://spoken-tutorial.org /NMEICT-Intro

Contributors and Content Editors

Nancyvarkey, Trupti

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