Difference between revisions of "Aakash-Business-Tool/C2/Create-Transaction/English"

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* Narration is also a mandatory field
 
* Narration is also a mandatory field
 
* We will enter '''Being cash deposit into Bank''' in narration
 
* We will enter '''Being cash deposit into Bank''' in narration
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|-
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to payment mode
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|
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* Payment mode - There are 2 options to make payment i.e. Cheque or Cash.
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* If you select Cheque option, Cheque number need to be filled.
 +
Note: Payment mode is not available for voucher Debit Note, Credit Note and Journal.
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Revision as of 16:40, 14 November 2013

Title of script: Create Transaction

Author: Trupti Rajesh Kini

Keywords: Video Tutorial, Organisation, Contra, Journal


Visual Cue
Narration
Slide 1


Welcome to this tutorial on Create Transaction in ABT
Slide 2

Learning Objectives

After watching this tutorial, we will be able to add a:
  • Contra Transaction
  • Journal transaction
  • Receipt transaction



Slide 3

System Requirements

In this tutorial, I am using
  • ABT 1.0
  • Android 4.2



Slide 4

Prerequisites

For this tutorial, you must be familiar with:
  • The principles of book keeping.
  • How to run and start ABT
  • How to Create a New Organization

If not, for relevant tutorials please visit http://spoken-tutorial.org



Start ABT Select ABT application on Android 4.2
ABT's Welcome screen We will see ABT's welcome screen
Tap on Select Existing Organization button We will choose Free Accounting Foundation from Select Existing Organization button
Point to Login We will Login as guest
Point to Master Menu
  • We are now on the master menu of ABT
  • Let us select Transaction option


Point to Create Voucher

To record transaction in ABT,

  • Tap on Create Voucher tab


Point to Voucher type Select the mode of transaction from the list of voucher type.
  • Contra
  • Journal
  • Payment
  • Receipt
  • Debit Note
  • Credit Note
  • Sales
  • Sales Return
  • Purchase
  • Purchase Return


There should be atleast two accounts for recording transactions
  • ABT populates drop down of account name by voucher type rule
  • In contra, it filters account names that comes under contra and fill them in the drop down.
  • The setting will guide you to the correct field as per Accounting Principles:
  • Debit what comes in;
  • credit what goes out,
  • Debit the receiver;
  • Credit the Giver,
  • Debit All Expenses and losses;
  • Credit all incomes and gains.
Point to Voucher type
  • Let us select Contra from Voucher type


Point to Contra Voucher tab
  • As we all know, in Contra transaction we can use accounts with Sub-group Cash and Bank.


  • As an example, consider a Contra transaction for Cash deposit to SBI bank Rs.2000 on 01-04-2011


  • For recording a Contra transaction, we have already created accounts.


Point to Voucher date
  • ABT sets financial date as Voucher date
  • If the date was changed during previous transaction, new date is set as default
Point to Project
  • As there are no projects created, the default project is No project
  • We will learn to create projects in the next tutorial
Point to A/C type
  • The default account type for the first row is debit
  • We can change it as per our need
  • We will keep it as it is for now
Point to Account name We will select SBI for debit account name
Point to Closing balance
  • We will automatically see closing balance in the field i.e 5000
  • Note,closing balance is read only field
Point to Amount
  • Now we will enter amount for the transaction say 2000
Point to Cr A/C type We will select the default credit A/C type
Point to account name
  • We will choose Cash as credit account



Point to credit amount
  • We will find the amount tallies by default



Point to voucher number and Voucher reference number We can add any alphanumeric characters for voucher number and Voucher reference number
  • There is difference between Voucher number and Voucher reference number.
  • There can be many vouchers with same voucher reference number but there must be voucher with unique voucher number
  • Voucher number must be unique as vouchers are meant for different purposes.
We will enter 1 for voucher number and 1 for voucher reference number
Point to voucher narration
  • Narration is also a mandatory field
  • We will enter Being cash deposit into Bank in narration
Point to payment mode
  • Payment mode - There are 2 options to make payment i.e. Cheque or Cash.
  • If you select Cheque option, Cheque number need to be filled.

Note: Payment mode is not available for voucher Debit Note, Credit Note and Journal.


Point to save button After filling necessary data tap on Save button
Point to reset button If we want fresh details to enter, then tap on Reset button
Point to confirmation message Message appears saying Transaction added successfully
Point to closing balance The closing balance updates as the voucher is saved
Point to journal transaction Now let us do a journal entry
We have already created accounts for the entry, Advertising and Purchase
Let us take and example of Goods given for advertisement
Point to voucher type
  • Let us select voucher type as Journal
  • Journals are simply debits and credits in chronological (date) order.
  • The purpose of journals is to keep a day-to-day record of a business and its transactions.


Point to Voucher date and Project Let us select the default date and Project
Point to debit row Now in the debit row select account name as Advertising
Point to amount Type amount as 2000
Point to credit row On the credit row select Purchase account
Point to amount We will notice the amount tallied automatically
Point to voucher number and voucher reference number We will enter 2 for voucher number and 2 for voucher reference number
Point to narration We will enter narration as Being Goods given for advt.
Point to save button After filling all the necessary data we will tap on save button
Point to receipt transaction
  • We have already created accounts for this transaction
  • Let us consider Sales receipt
Point to voucher type Select receipt in voucher type
Point to voucher date and Project Select default voucher date and Project
Point to debit row Select cash from the drop down for debit account names
Point to amount Enter 5000 as amount
Point to credit row Change the A/C type dropdown in the second row to Dr
Point to account name Select SBI as account name
Point to amount The amount 5000 appears by default
Point to plus button
  • Now here we will learn multiple entries in a transaction
  • Press the plus button on the right
Point to the newly added row Let us select A/C type as Cr
Point to account name Let us select account name as Sales
Point to amount We will find the amount appears as 10,000 by default
Point to minus button If we want to delete any row to tally, we can press any minus button
Point to voucher number and voucher reference number Enter 3 for voucher number and voucher reference number
Point to voucher narration
  • Let us write narration as Being cash sales made
  • Tap on save button
Switch to Slides

Slide 5


Summary


In this tutorial, we have completed entering :
  • A Contra Transaction
  • A Journal transaction
  • A Receipt transaction



Slide 5

Assignment


As an assignment, Please record


As an assignment,

Create a payment receipt.

Slide 7

About the Spoken Tutorial Project

Watch the video available at

http://spoken-tutorial.org


What is a Spoken Tutorial

It summarises the Spoken Tutorial

project


If you do not have good

bandwidth, you can download

and watch it

Slide 8 The Spoken Tutorial Project Team


Conducts workshops using spoken tutorials


Gives certificates to those who pass an online test


For more details, please write to contact@spoken-tutorial.org

Slide 9

Acknowledgements

Spoken Tutorial Project is a part of the Talk to a Teacher project

It is supported by the National Mission on Education through ICT, MHRD, Government of India


More information on this Mission is available at

http://spoken-tutorial.org /NMEICT-Intro

Contributors and Content Editors

Nancyvarkey, Trupti

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