Difference between revisions of "Aakash-Business-Tool/C2/Create-Account/English"

/* Slide 1 */

Learning Objectives /*Slide 2 */

• Select existing organization
• Login as a user
• Understand the Master Menu
• Create Account

System Requirements

• ABT 1.0
• Android 4.2

/*Slide 4*/

• The principles of book keeping.
• How to run and start ABT
• How to Create a New Organization

If not, for relevant tutorials please visit http://spoken-tutorial.org

• We had already created an organization called Free Accounting Foundation in Maintaining organization tutorial

• We will select it from the drop-down list.

• Select admin for role
• Type username as admin

• If you don't remember the password, you can select Forgot Password? option
• Select your security question
• Type the respective answer
• Tap on OK

• Type your new password abc
• Re-type it
• Tap on Done button to continue
• Message appears password updated successfully
• Tap on cancel

• We are now on the master menu of ABT

• We will see the username and information about ABT on the left of the screen
• Organization name, type and financial year is visible at the top

• Create account
  

• Transaction
  

• Reports
  

• Bank Reconciliation
  

• Preferences
  

• Rollover
  

• Export organisation
  

• Account settings
  

• Help

• Admin have access to all the above options.
• Except User account settings, guest can access all other options.

• Select User account settings option
• It prompts a dialog with three options ie. Change username, Change password (to change own username and password) and
• Add user

• As add user is clicked, all the details about last login and logout time of manager and operator are displayed
• It is as per per the selected radio button ie. manager or operator.

Admin can add user ie. manager or operator using add user button.

   Admin can change username or password of any user by clicking the respective user row from the list .

   Except rollover and delete existing organisation, manager can access all other options.
   As User account settings option is selected, it prompts a dialog with three options ie. Change username, Change password (to change own username and password) and add user.
   As add user is clicked, all the details about last login and logout time of operator are displayed in the list.

Manager can add operator using add user button. Manager can change username or password of operator by clicking the respective user row from the list Rights of Operator :

   Operator has access to Create account, Transaction, all reports except Income & Expenditure/Profit & Loss, Add projects, User account settings, Export organisation and Help.

• Account management covers three major parts ie. create,search, edit and delete account .
• Tap on Create account option

• We will find an alert to check Set manual account code
• Before you start creating a new account, you have to specify the account code type ie. manual or automated.
• When first time you enter into this page, the alert-box will appear on the screen
• Check the check-box if manual account code has to be provided or leave it as it is for automatic account code generation.

• I will check the check box and tap on Confirm button
• Remember, This is only one time activity.
• Later on this alert-box will not appear on the screen, instead it will follow the saved preference
  

• Here, we have to add accounts for the organization.

• Every account falls under a Group and optionally a Sub-Group.

• Organization Free Accounting Foundation is of the type NGO

• So we see Corpus in the Group name list.

• If our organization type was Profit Making, we would see Capital instead of Corpus.

• The Groups Corpus,Current Liability, Loans(Liability)
• These accounts will have Credit opening balance

• Corpus is the principal amount of an NGO or a trust.

• Capital is the amount invested in the business by the owner.

• Liabilities denote the amounts which a business owes to a person or another firm.

Then, there are groups like

• Current Asset
• Fixed Assets
• Loans (Asset)

These accounts will normally have Debit opening balance

• Fixed Assets represent everything which a business owns and has money value.
• Any asset used in business, for more than one year, is considered as a fixed asset.
• They are always shown as debit balance.

• Direct Expense
• Direct Income
• Indirect Expense
• Indirect Income

will not have any opening balance.

• Direct expenses are expenses related to production and purchasing of goods.
• Direct Income is earned from the business or for the services provided.
• Indirect Expenses are expenses incurred after the manufacturing process is over.
• Indirect income is one that is earned by way of non-business activities. eg. sale of old newspaper, sale of cartons.

• I will choose Current Asset as Group Name.

• After selecting Group Name, you have to select the Sub-Group Name as required.
• These are the subgroups provided by ABT
• You can add any Sub-Group Name as you wish.
• For now, I shall choose Bank as a Sub-Group Name

• In the Account name field, type account name as SBI

• Recall, we had preferred to create account codes manually earlier.
• So here,we see a field for account code.

• ABT suggests an account code, as you can see.
• We can edit the suggested code.
• We can even leave it as it is

• Next, let's enter the Debit Opening Balance
• The default value as you can see is 0.00
• You can accept this or enter any positive or negative value.

• I will enter 5000 in Debit opening balance textbox

• The total of all debit Opening Balances entered so far will be displayed here.

• Right now it is 0.00
• It is so as we have not yet saved this account with its debit opening balance.

• Right now it is 0.00
• It is so as no account with credit opening balance has been saved

• The last field displays the difference between debit and credit opening balances.

• After filling all the necessary data, I will press the Save button.

• A message appears tells you have successfully created the desired account.

• Note that the amount in the Total Debit Opening Balance has been updated.

• Total Debit Opening Balance
• Total Credit Opening Balance depend on what type of opening balance you have entered.

• Total debit opening balance
• Total credit opening balance
• Difference in opening balance are read-only fields.

Summary

• Master Menu
• Create Account

Assignment

• Group name - Current Asset, Sub Group name - Bank and Account Name - SBI.
• Group name - Direct Expense, Account name - Advertising
• Group name - Current Asset and Sub-group name - Cash and Account Name - Cash

• Watch the video available at: http://spoken-tutorial.org/What_is_a_Spoken_Tutorial
• It summarizes the Spoken Tutorial project
• If you do not have good bandwidth, you can download and watch it

/*Slide 11*/

The Spoken Tutorial Project Team

• Conducts workshops using spoken tutorials
• Gives certificates to those who pass an online test
• For more details, please write to contact@spoken-tutorial.org

Acknowledgement

• Spoken Tutorial Project is a part of the Talk to a Teacher project
• It is supported by the National Mission on Education through ICT, MHRD, Government of India
• More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro

• That’s it for this tutorial. This is Trupti Kini, IIT Bombay.
• Thank you for watching.