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| | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"| | | | style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding:0.049cm;"| |
| | * Select '''admin''' for role | | * Select '''admin''' for role |
| − | * Type username and password which was '''admin''' | + | * Type username as '''admin''' |
| − | * If you dont remember the password, you can select '''Forgot Password?''' option | + | |
| − | * Tap on '''Login''' button to continue | + | |
| | + | |- |
| | + | || |
| | + | || |
| | + | * If you don't remember the password, you can select '''Forgot Password?''' option |
| | + | * Select your security question |
| | + | * Type the respective answer |
| | + | * Tap on OK |
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| | + | |
| | + | |- |
| | + | ||Point to reset your password |
| | + | || |
| | + | * Type your new password ''abc''' |
| | + | * Re-type it |
| | + | * Tap on '''Done''' button to continue |
| | + | * Message appears password updated successfully |
| | + | * Tap on cancel |
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| Visual cue
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Narration
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| Display desktop
/* Slide 1 */
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Welcome to this tutorial on Create Account in ABT.
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| Show Slide
Learning Objectives /*Slide 2 */
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In this tutorial, you will be able to:
- Select existing organization
- Login as a user
- Understand the Master Menu
- Create Account
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| Show Slide
System Requirements
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In this tutorial, I am using
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| Prerequisites
/*Slide 4*/
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For this tutorial, you must be familiar with:
- The principles of book keeping.
- How to run and start ABT
- How to Create a New Organization
If not, for relevant tutorials please visit http://spoken-tutorial.org
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| Start ABT
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Select ABT application on Android 4.2
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| ABT's Welcome screen
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We will see ABT's welcome screen
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| Tap on Select Existing Organization button
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We will choose the Select Existing Organization button
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| Select Free Accounting Foundation from Organization drop down
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- We had already created an organization called Free Accounting Foundation in Maintaining organization tutorial
- We will select it from the drop-down list.
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| Point to the Financial year dates
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The financial year we had set is shown now.
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| Tap on Login button
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Now, we shall tap on Login button and go ahead to the login screen.
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- Select admin for role
- Type username as admin
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- If you don't remember the password, you can select Forgot Password? option
- Select your security question
- Type the respective answer
- Tap on OK
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| Point to reset your password
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- Type your new password abc'
- Re-type it
- Tap on Done button to continue
- Message appears password updated successfully
- Tap on cancel
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| Point to Master Menu
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- We are now on the master menu of ABT
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- We will see the username and information about ABT on the left of the screen
- Organization name, type and financial year is visible at the top
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| Point to various features of ABT
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The various features of ABT includes,
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| Point to Slide
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According to the user role, access to the menus are provided:
- Admin have access to all the above options.
- Except Rollover Manager can access all the options.
- Operator has access to Create account, Transaction, Export organization, Account Settings, Help.
- Except Rollover and account settings, guest can access remaining options.
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| Point to Create Account
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- Account management covers three major parts ie. create,search, edit and delete account .
- Tap on Create account option
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| Point to alert Set manual account code
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- We will find an alert to check Set manual account code
- Before you start creating a new account, you have to specify the account code type ie. manual or automated.
- When first time you enter into this page, the alert-box will appear on the screen
- Check the check-box if manual account code has to be provided or leave it as it is for automatic account code generation.
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| Point to Confirm button
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- I will check the check box and tap on Confirm button
- Remember, This is only one time activity.
- Later on this alert-box will not appear on the screen, instead it will follow the saved preference
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| Create account screen
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- Here, we have to add accounts for the organization.
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| Point to Group name and Subgroup name
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- Every account falls under a Group and optionally a Sub-Group.
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| Tap on dropdown of Group Name
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Tap on Group Name dropdown to see all the group names provided by ABT
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| Point to Corpus
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- Organization Free Accounting Foundation is of the type NGO
- So we see Corpus in the Group name list.
- If our organization type was Profit Making, we would see Capital instead of Corpus.
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| Point to Corpus,Current Liability, Loans(Liability)
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- The Groups Corpus,Current Liability, Loans(Liability)
- These accounts will have Credit opening balance
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- Corpus is the principal amount of an NGO or a trust.
- Capital is the amount invested in the business by the owner.
- Liabilities denote the amounts which a business owes to a person or another firm.
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| Point to Current Asset,Fixed Assets and Loans (Asset)
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Then, there are groups like
- Current Asset
- Fixed Assets
- Loans (Asset)
These accounts will normally have Debit opening balance
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- Fixed Assets represent everything which a business owns and has money value.
- Any asset used in business, for more than one year, is considered as a fixed asset.
- They are always shown as debit balance.
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| Point to Direct Income, Indirect Income, Direct Expense and Indirect Expense
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The groups
- Direct Expense
- Direct Income
- Indirect Expense
- Indirect Income
will not have any opening balance.
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All other groups will have an opening balance
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- Direct expenses are expenses related to production and purchasing of goods.
- Direct Income is earned from the business or for the services provided.
- Indirect Expenses are expenses incurred after the manufacturing process is over.
- Indirect income is one that is earned by way of non-business activities. eg. sale of old newspaper, sale of cartons.
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| Choose Current Asset from Group Name drop down.
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- I will choose Current Asset as Group Name.
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| Point to Sub-Group NameClick on the dropdown of Sub-Group Name
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- After selecting Group Name, you have to select the Sub-Group Name as required.
- These are the subgroups provided by ABT
- You can add any Sub-Group Name as you wish.
- For now, I shall choose Bank as a Sub-Group Name
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| Point to Account name text box.Enter SBI
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- In the Account name field, type account name as SBI
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| Point to Account Code
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- Recall, we had preferred to create account codes manually earlier.
- So here,we see a field for account code.
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| Point to Account Code
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- ABT suggests an account code, as you can see.
- We can edit the suggested code.
- We can even leave it as it is
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| Point to Debit opening balance textbox
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- Next, let's enter the Debit Opening Balance
- The default value as you can see is 0.00
- You can accept this or enter any positive or negative value.
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| Enter 5000 in Debit opening balance textbox
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- I will enter 5000 in Debit opening balance textbox
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| Point to Total Debit Opening Balance
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- The total of all debit Opening Balances entered so far will be displayed here.
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| Point to Total Debit Opening Balance
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- Right now it is 0.00
- It is so as we have not yet saved this account with its debit opening balance.
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| Point to Total Credit Opening Balance
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Next, the total of all Credit Opening Balances so far entered is displayed here.
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| Point to Total Credit Opening Balance
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- Right now it is 0.00
- It is so as no account with credit opening balance has been saved
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| Point to Difference in Opening Balance
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- The last field displays the difference between debit and credit opening balances.
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| Press Save button
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- After filling all the necessary data, I will press the Save button.
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| Point to message Account SBI has been saved successfully
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- A message appears tells you have successfully created the desired account.
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| Point to Total Debit Opening Balance
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- Note that the amount in the Total Debit Opening Balance has been updated.
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| Point to Total Debit Opening Balance and Total Credit Opening Balance
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- Total Debit Opening Balance
- Total Credit Opening Balance depend on what type of opening balance you have entered.
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| Point to Total Debit Opening Balance, Total Credit Opening Balance and Difference in Opening Balances
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Note that,
- Total debit opening balance
- Total credit opening balance
- Difference in opening balance are read-only fields.
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They get updated after saving a new account.
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Let us learn about deleting and editing account in another tutorial
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| /*Slide 8*/
Summary
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In this tutorial we have learnt about:
- Master Menu
- Create Account
|
| /*Slide 9*/
Assignment
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Create account with:
- Group name - Current Asset, Sub Group name - Bank and Account Name - SBI.
- Group name - Direct Expense, Account name - Advertising
- Group name - Current Asset and Sub-group name - Cash and Account Name - Cash
|
| /*Slide 10*/
|
|
| Spoken Tutorial Workshops
/*Slide 11*/
|
The Spoken Tutorial Project Team
- Conducts workshops using spoken tutorials
- Gives certificates to those who pass an online test
- For more details, please write to contact@spoken-tutorial.org
|
| Show Acknowledgement Slide
Acknowledgement
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- Spoken Tutorial Project is a part of the Talk to a Teacher project
- It is supported by the National Mission on Education through ICT, MHRD, Government of India
- More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro
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| Thanks for joining
|
- That’s it for this tutorial. This is Trupti Kini, IIT Bombay.
- Thank you for watching.
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