Difference between revisions of "Aakash-Business-Tool/C2/Maintaining-Organizations/English"

• Welcome to this series of tutorials on Aakash Business Tool i.e. ABT
• This tutorial is on Maintaining Organizations in ABT

Learning Objectives

In this tutorial, we will learn to:

• Set up a new organization
• Sign up as a user
• Fill organization details
• Select existing organization

System Requirement

In this tutorial, I am using

• ABT 1.0
• Android 4.2

Select ABT application on Android 4.2

Depending upon the connection,it automatically chooses address of the server location such as,

• Emulator
• Tablet or
• Remote server

• Tablet option is chosen automatically to run ABT on Android device.

• For Android developers, Emulator option to test app or modify ABT source code is chosen

• On selecting Remote server Location, enter IP address manually.
• It requires a live Internet connection & it can be within an Organization or an Institute.
• User can access a centralize remote server running within the Institute.
• The advantage is, each user will have his/her own account on the server.

• If the remote server doesn't have ABT installed in it, then it will generate an alert
• The alert will say to check IP or change server connection

Here it has chosen Tablet option

• Slide the sliding drawer to the right of the screen
• We will see three options here on the left
• Import Organization,Change Server Location & Help

• We will learn about Import Organization in another tutorial

We can change the server location by this option

• Help tells us how to use ABT

So, this is the welcome page of ABT i.e Aakash Business Tool

On the first page, we will see 2 buttons at the top,

• Create new organization and
• Select existing organization
• And here at the bottom you will see a brief information on ABT

• The first step to get started is to create an organization
• To get started, there should be at least one organization.
• So, we will now create a new organization by selecting Create new organization button

Now we can view options like:

• Enter organization name
• Select organization type
• and Set from date & Set to date

• In the Enter organization name field we can enter any organization name
• For example Free Accounting Foundation
• Tap on Done

In select organization type, we have 2 options

• NGO
• Profit Making
• I shall select NGO as my option

• Now here we can set from date and to date in financial year option
• ABT provides 1st April to 31st March as the predefined financial year
• User can change the from date and to date manually according to organization’s rules or requirements.
• Once the from date is set, to date gets automatically updated by 12 months and minus 1 day.

• Now lets change the from date here to 2012 and select set
• We will notice that to date updates automatically to 2013

• After filling all the necessary data lets tap on next button

• On this page, it says organization Free Accounting Foundation has been created successfully
• Even we can notice the financial year - from date and to date

• Here we have to select role such as admin or guest.
• Guest user has a default username guest and password is also guest

• If we select admin, a new pop-up box appears on the screen to sign up as an Admin.
• Save details and press done to continue for admin
• I shall select cancel
• And I will select guest as a role to login
• We will notice the username is guest and password is also guest
• Now lets press login button

• On the next page, we have to fill organization details
• Fill the organization details if required else, press Skip button.

• I shall select Maharashtra from state dropdown

• Press the Save button
• Organization gets created by pressing either Save or Skip button.
• I shall press save button
• It says Organization Free Accounting Foundation with details saved successfully
• Tap on ok

• Now we are on the master menu of ABT
• To logout press escape and press Yes

• We will be directed back to the welcome page of ABT
• Press Select existing organization button
• We will see the created organization in the Organization name field.

Summary

So in this tutorial we have learnt :

• To set up a new organization
• To sign up as a user
• Fill organization details
• Select existing organization

Assignment

• Create organization with profit making as organization type
• Enter all organization details for the organization.

• Watch the video available at: http://spoken-tutorial.org/What_is_a_Spoken_Tutorial
• It summarizes the Spoken Tutorial project
• If you do not have good bandwidth, you can download and watch it

The Spoken Tutorial Project Team

• Conducts workshops using spoken tutorials
• Gives certificates to those who pass an online test
• For more details, please write to contact@spoken-tutorial.org

Acknowledgement

• Spoken Tutorial Project is a part of the Talk to a Teacher project
• It is supported by the National Mission on Education through ICT, MHRD, Government of India
• More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro

• That’s it for this tutorial. This is Trupti Kini, IIT Bombay.
• Thank you for watching.