Difference between revisions of "Aakash-Business-Tool/C2/Maintaining-Organizations/English"

Maintaining Organizations

Learning Objectives

In this tutorial, we will learn to:

• Setting up a new organization
• Signing up as a user
• Filling organization details
• Selecting existing organization

System Requirement

In this tutorial, I am using

• ABT 1.0
• Android 4.2

Select ABT application on Android 4.2

On loading application, it has address of the server location such as,

• Emulator
• Tablet or
• Remote server
• Depending upon the connection,it automatically chooses one of the option.

• Tablet option is chosen automatically to run ABT on Android device.

• For Android developers Emulator option to test app or modify ABT source code is chosen

• On selecting Remote server Location, enter IP address manually.
• It requires a live Internet connection & it can be within an Organization or an Institute.
• User can access a centralize remote server running within the Institute.
• The advantage is, each user will have his/her own account on the server.

• If the remote server doesnt have ABT installed in it, then it will generate an alert
• The alert will say to check IP or change server connection

There are some options on loading:

• Slide the sliding drawer to the right of the screen
• We will see three options on the left of the screen
• Import Organization,Change IP & Help

If we want to change the server location, we can choose this option

• We will learn about Import Organization in another tutorial

• Help tells us how to use ABT

On the first page, we will see 2 buttons at the top,

• Create new organization and
• Select existing organization

• The first step to get started in ABT is to create an organization
• To get started with the application, there should be at least one organization.

• Select Create new organization button

We will see 4 options here:

• Enter organization name
• Select organization type
• Select existing organization
• Financial year – Set from date & Set to date

• Type the name of organization say Free Accounting Foundation

• Tap on dropdown of Select organization type

There are 2 organization types:

• NGO
• Profit Making
• I will select NGO as my option

• Specify the Set from date and Set to date
• ABT provides 1st April to 31st March as the predefined financial year
• User can change the from date and to date manually according to organization’s rules or requirements.
• Once the from date is set, to date gets automatically updated by 12 months and minus 1 day.
• Change the from and to dates by tapping on Set from date and Set to date respectively

• Press next button

• On this page, it says organization Free Accounting Foundation has been created successfully
• It also displays it's financial year

• We have to select role such as admin or guest.
• Guest user has a default username guest and password is also guest

• If we select admin, a new pop-up box will appear on the screen to sign up as an Admin.
• Save details and press done to continue for admin
• I shall choose guest as a role to login and press Login button

• On the next page, we have to fill organization details

• Fill the organization details if required else, press Skip button.

• I will select Maharashtra from state dropdown

• Press the Save button to save the organization details.
• Organization will get created by clicking either Save or Skip button.

• A message appears Organization Free Accounting Foundation with details saved successfully

• Now we are on the master menu of ABT
• To logout press escape and press Yes for the confirm box

• We will be directed back to the welcome page of ABT
• Press Select existing organization button
• We will find the created organization in the Organization name list.

Summary

So in this tutorial we have learnt :

• To set up a new organization
• To sign up as a user
• Fill organization details
• Select existing organization

Assignment

• Create organization with profit making as organization type
• Enter all organization details for the organization.

• Watch the video available at: http://spoken-tutorial.org/What_is_a_Spoken_Tutorial
• It summarizes the Spoken Tutorial project
• If you do not have good bandwidth, you can download and watch it

The Spoken Tutorial Project Team

• Conducts workshops using spoken tutorials
• Gives certificates to those who pass an online test
• For more details, please write to contact@spoken-tutorial.org

Acknowledgement

• Spoken Tutorial Project is a part of the Talk to a Teacher project
• It is supported by the National Mission on Education through ICT, MHRD, Government of India
• More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro

• That’s it for this tutorial. This is Trupti Kini, IIT Bombay.
• Thank you for watching.