Difference between revisions of "GNUKhata/C2/Viewing-Reports/English"

Display desktop

Objectives

• View Ledger
• View Net Trial Balance

System Requirements

• Ubuntu 12.04 Operating System
• GNUKhata version 1.2
• Firefox version 17.0

If you are using GNUKhata, I would recommend the use of Firefox version 3.6 or above.

It works well with other browsers, too.

Eg-Chromium and Opera.

Prerequisites

• The principles of Book-keeping
• Creating New Organisation in GNUKhata
• Creating Accounts in GNUKhata
• Adding Transactions in GNUKhata

If not, for relevant tutorials please visit http://spoken-tutorial.org

• In the earlier tutorials, we learnt to create Accounts and add Transactions
• In this tutorial, we will learn about the Reports menu.
• So let's get started.

• Ledger
• Trial Balance
• Project Statement
• Balance Sheet and
• Income and Expenditure

• Since organisation Free Accounting Foundation is of type NGO, we see Income and Expenditure option.
• If the organisation is of type Profit Making, we would see Profit and Loss option.

Ledger

• A Ledger is a book of accounts in which entries from transactions are recorded.
• It is a book of final entry summarizing all of a company's transactions

Click on Ledger option

Point to ABC

• In the Period, we have to select the From and To dates.
• By default, the Start and End dates of the Financial Year of the organisation appear as the From and To dates respectively.

• Since I want to view the ledger with narration, I will click on View Ledger with Narration check box.
• We wont select Project here

• Lets click on View button.
• You will be able to view the Ledger

• As you can see, the Opening Balance is on the Debit Side.
• This is as per the rules of Accounting

• You will be presented with the page to Add or Edit Accounts.

• To edit the account details, click on the Edit button.
• You will be able to edit the Account Name as well as the Opening Balance Amount.

• Now click on Confirm button.
• A message is displayed which says that the Opening Balance has been changed

• Now let us view the changes reflected in the Ledger.
• Click on Reports and then Ledger

• You will notice that the Opening Balance is now on the Credit side.
• But it is a positive number
• Also notice that the Closing Balance has changed.
• This is obvious because any change in the transactions will be reflected in the Ledger.

• In Trial Balance you have to enter a To date within the Financial year.

• By default, the end date of the Financial year appears in the To date.

• Net Trial Balance
• Gross Trial Balance
• Extended Trial Balance

• From the drop down, let us select the Net Trial Balance.
• And click on View button.

• The Net Trial Balance for the Financial year will be displayed.
• To see the changes in the Trial Balance, let us edit any one of our transactions.

Please refer to it for details.

Select Time Interval (From – To). Click on Search button

• In Search Record By drop down, select Time Interval (From – To).
• Click on the Search button.

• You will be able to see all the Transactions listed.
• Click on any of the View buttons.

• Now click on Edit button.
• You will be presented with the Transaction in an editable form

• Change the Debit Amount and Credit Amount to 5000.
• Click on Confirm.

In Trial Balance Type drop down, select Net Trial Balance.

Click on View

• Notice the changes in the Debit and Credit Amounts.
• The changes made when the Transaction was edited have reflected in the Trial Balance

Summary

• Let's summarise

In this tutorial, we learnt

• To view a Ledger
• To view a Net Trial Balance

Assignment

http://spoken-tutorial.org/

It summarizes the Spoken Tutorial

project

If you do not have good

bandwidth, you can download

and watch it

Spoken tutorial Workshops

Conducts workshops using spoken tutorials

Gives certificates to those who pass an online test

For more details, please write to contact@spoken-tutorial.org

Acknowledgements

It is supported by the National Mission on Education through ICT, MHRD, Government of India

More information on this Mission is available at

http://spoken-tutorial.org /NMEICT-Intro