Difference between revisions of "FrontAccounting-2.4.7/C2/Setup-for-Sales-in-FrontAccounting/English"

Latest revision as of 14:57, 22 November 2019

Visual Cue	Narration
Slide 1 Title Slide	Welcome to the spoken tutorial on Setup for Sales in FrontAccounting.
Slide 2 Learning objective	In this tutorial, we will learn to setup: Sales Types Sales Persons Sales Areas Add and Manage Customers and Customer Branches
Slide 3 System Requirements	To record this tutorial, I am using Ubuntu Linux OS version 16.04 FrontAccounting version 2.4.7
Slide 4 Pre -requisites To practise this tutorial, you must have knowledge of: Higher secondary commerce & accounting Principles of Bookkeeping	To practise this tutorial you must have knowledge of Higher secondary commerce and accounting and Principles of Bookkeeping
You should have already Set up an Organisation/Company in FrontAccounting If not, for relevant FrontAccounting tutorials please visit http://spoken-tutorial.org	And you should have already set up an Organisation or Company in FrontAccounting. If not, for relevant FrontAccounting tutorials please visit this website.
Slide 5: Start XAMPP service	Start the XAMPP services before you begin working on FrontAccounting interface.
Slide 6: Sales	Sales is an activity related to selling It is the amount of goods or services sold in a given time period.
Narration	Now, let us open the FrontAccounting interface.
Click on browser >>localhost/account >> Press Enter	Open the browser. Type localhost/account and press Enter.
Point to the page	The login page appears.
Enter Username and Password >> Click>>Login button>>	Type the username as admin and the password. Then click on the Login button.
Narration Point and click on the >> Sales Tab>>	FrontAccounting interface opens. Click on the Sales tab.
Highlight with a red colour box Maintenance Panel.	Maintenance panel is used for setup of Sales and Customer details.
Slide 7: Flowchart for Entry in Sales (image)	Let us now see the steps for setup in Sales. Step 1 - Setup Sales Step2 - Setup Customers
Slide 8: Setup-Sales-Part I (image) Narration	In Setup Sales, we need to set the following options. Sales Types Sales Persons and Sales Areas So, let us learn how to do so.
Return back to the FrontAccounting interface.	Switch back to the FrontAccounting interface.
Point & Click >> Sales Types option	In the Maintenance panel, click on Sales Types link. This allows us to define the pricing level for the specific customers.
Point to the details according to Narration	We can see Retail and Wholesale as Sales Types. For example, let’s consider that the majority of our business is Retail. So, we can keep the retail pricing as Base price list. By default, Tax included field is set to Yes. This means tax will always be included in sales.
Click on the Edit icon of the wholesale	Locate Wholesale and click on the Edit icon.
Click >> Calculation factor>> Narration	Go to the Calculation Factor field. Type in the Calculation factor to adjust the base pricing if you wish to. We will keep it the same.
Point to Tax included	Next is Tax included field. Check this box if taxes should be a factor when making the calculation.
check Tax included	I’ll check the Tax included check-box.
Click >> Add new button	Then click on the Update button at the bottom of the window.
Point to the message>>New Sales type has been added>>	We can see a message, which indicates that the details have been updated.
Click to the Back link	Click on the Back link to return back to the FrontAccounting interface.
Narration Click >> Sales Persons	Now, let us learn how to add a new Sales Person. In the Maintenance panel, click on Sales Persons link.
Narration	Here, we need to fill in the necessary information, related to the Sales Person.
Type in the details Salesperson name - Rahul Telephone number -3452934234 E-mail Id - rahul@gmail.com	Fill the details as shown here.
Point to the Provision field Narration	The Provision field is used by a Sales Person. He gets a commission or provision on what they sell.
Type>> 5 %	So, I will type 5% as commission in the Provision field.
Point to Turnover Break Pt Level. Narration	Next is Turnover Break Point Level. This is used for a Sales Person. He gets the provision only if the amount exceeds the break point.
In the Break Pt. type 1,00,000 Narration	So, in the Break point field, I will type one lakh. If the Sales Person sells above the break point, he will get a commission of 5%. In our case, it is one lakh rupees.
Point to Provision 2 field Narration Point to the New Sales person data have been added bar	Provision 2 field is used if the Sales Person sells below the break point. I will type 3 here. That means, if the Sales Person sells below 1 lakh, he will get a commission of 3%.
Click>> Add new button>>	Click on Add new button at the bottom of the window.
Click to the Back option	Then click on the Back link, to return back to the FrontAccounting interface.
Narration	Now, we will learn how to create a new Sales Area.
Point to the Sales Area option Click on the Sales Areas	In the Maintenance panel, click on the Sales Areas link. Based on the Sales Area, we can create sales orders and make dispatches.
Show>> Area Name>> South Mumbai	Type the new Area Name which we want to create. I will type South Mumbai.
Click >>Add new button>> Point to a message as New Sales area has been added>>	Save these changes by clicking the Add new button at the bottom of the window.
Show the bar showing the entries in the table.	We can also see the table with the updated entry.
Click to the Back option	Click on the Back link, to return back to the FrontAccounting interface.
Slide 9: Show the flowchart Step-II Add and Manage Customers	Before we quote a Sales Order, we have to set up: Add and Manage Customers and Customer Branches
Slide 10: Customer	Customer is an individual or business that purchases goods or services We need to add customers to sell our products.
Return back to the FrontAccounting interface.	Switch back to the FrontAccounting interface.
Click the options available under Maintenance bar.	At the bottom left of the Maintenance panel, click on Add and Manage Customers.
Highlight with a red box Customer Name - Amit Brothers & Co. Customer Short Name - Amit Address -9, Morar Baug, Ghatkopar East, Mumbai GST No: 34DERGH1234F2Z5	Fill in all the necessary details of the Customer as shown.
Click>> Customer’s Currency>> dropdown box.	In the Customer’s Currency drop-down box, select Indian Rupees.
Click>> Sales Type/Price List field>> Retail	In the Sales Type or Price List dropdown box, select Retail.
Highlight with a red box Phone number - 9788834256 Secondary phone number if any, Fax number and E-mail Id of the customer. - Amit@yahoo.com Sales person -Rahul	Fill the contact details of the customer as shown. I have selected the Sales Person name as Rahul which I had created earlier.
Point to Sales bar on the right side>> Narration Credit limit - 1000	We can see the Sales column on the right hand side. Fill out the Discount, Credit and other conditions applicable for that customer.
Point>> details which are already filled>>	I will keep the default settings, as they are.
Click>> Add New Customer >>	Scroll down. Click on Add New Customer button at the bottom of the window.
Highlight with a red box A default Branch has been automatically created, please check default Branch values by using the link below.	We can a message that the default branch is added.
Narration	A customer must have one customer branch to issue sales or delivery orders.
Narration Click>> Update Customer >>	First, we need to apply these changes for the new Sales Entry. Scroll down. Click on the Update Customer button at the bottom of the window.
Point to the message bar Customer has been updated.	The success message indicates that we have updated the customer details.
Click >> Back option>>	Click on the Back link, to return back to the FrontAccounting interface.
Narration	Now, let us see whether the default branch is added or not.
Point to Customer Branches	In the Maintenance panel, click on the Customer Branches link.
Point to the table showing new Customer Branch - Global	We can see that a default branch Global has been added to the customer.
Click on the Edit icon	Click on the Edit icon at the right, to make changes in the given entry.
In Sales Area box >>select South Mumbai.	In the Sales panel, click on Sales Area drop-down box and select South Mumbai.
Narration only	Keep the other field entries as they are.
Highlight the addresses on the right	Mailing address and the Billing address will be the same as customer address. If you have a different address, you can change it here.
Click on Update button	Then click on the Update button at the bottom of the window to save this change.
Point to the message Selected customer branch has been updated.	The branch gets updated and the success message appears at the top.
narration	This brings us to the end of this tutorial. Let us summarize.
Slide 11 summary	In this tutorial, we have learnt to setup: Sales Types Sales Persons Sales Areas Add and manage Customers and Customer Branches
Slide 12: Assignment: Add a customer Refer to the Assignment link of this tutorial for customer details	As an assignment, Add another customer Refer to the Assignment link of this tutorial for the new customer details.
Slide 13 Acknowledgement	The video at the following link summarises the Spoken Tutorial project. Please download and watch it
Slide 14 About workshops	The Spoken Tutorial Project Team conducts workshops and gives certificates. For more details, please write to us.
Slide 15 Forum for specific questions:	Please post your timed queries in this forum.
Slide 16 Acknowledgement	The Spoken Tutorial Project is funded by NMEICT, MHRD Government of India. The script and video has been contributed by Spoken Tutorial team. This is Arvind pillai signing off. Thanks for joining.

Contributors and Content Editors

Nancyvarkey, Nirmala Venkat

@@ Line 113: / Line 113: @@
 (image)
 | style="border:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Let us now see the steps for '''setup''' in '''Sales.'''
-This comprises of 2 steps.
 * Step 1 - '''Setup Sales'''
@@ Line 346: / Line 345: @@
 |-
 | style="border:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Click>> Customer’s Currency>> dropdown box.
-| style="border:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| In the '''Customer’s Currency''' drop-down box, I will select '''Indian Rupees. '''
+| style="border:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| In the '''Customer’s Currency''' drop-down box, select '''Indian Rupees. '''
 |-
 | style="border:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Click>> Sales Type/Price List field>> Retail
-| style="border:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| In the '''Sales Type or Price List''' dropdown box, I will select the option '''Retail'''.
+| style="border:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| In the '''Sales Type or Price List''' dropdown box, select '''Retail'''.
 |-
@@ Line 391: / Line 390: @@
 A default Branch has been automatically created, please check default Branch values by using the link below.
-| style="border:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| We can also see another message which shows that the default '''branch''' is added.
+| style="border:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| We can a message that the default '''branch''' is added.
 |-
 | style="border:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Narration
 | style="border:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| A '''customer '''must have one '''customer branch''' to issue '''sales '''or '''delivery orders'''.

Difference between revisions of "FrontAccounting-2.4.7/C2/Setup-for-Sales-in-FrontAccounting/English"

Latest revision as of 14:57, 22 November 2019

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