Difference between revisions of "Koha-Library-Management-System/C2/Add-Subscription-in-Serials/English"

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Revision as of 11:16, 24 October 2018

Title: How to add subscription in Serials

Contributor: Bella Tony, IIT Bombay

Reviewed by: Nancy Varkey, Spoken Tutorial Project, IIT Bombay

Keywords:


Title Slide Welcome to the Spoken Tutorial on How to add Subscription in Serials.
Learning Objectives In this tutorial we will learn:
  • How to add a subscription for a new serial
Slide Number 3

System Requirement

To record this tutorial, I am using
  • Ubuntu Linux OS 16.04
  • Koha version 16.05
Slide 4a

Pre-requisites

To follow this tutorial, learners should have knowledge of Library Science.
Slide 4b

Pre-requisites

You should have Koha installed on your system.

And you should also have Admin access in Koha

If not, please visit the Koha Spoken Tutorial series on this website.

Slide

Serial Subscription

In an earlier tutorial, we had learnt how to catalog Serial subscriptions


In this tutorial, we will learn how to add a new subscription for serials.

Show Koha interface

Login with Superlibrarian user name and the password

Login with Superlibrarian Bella and her password.
Narration only with appropriate highlight As explained in an earlier tutorial in this series, create a new Vendor for Serials subscription.
Narration only with appropriate highlight Then I have added an email id. - mumbaijournals@gmail.com
Narration only with appropriate highlight Remember to check the check-boxes for-
  • Primary acquisitions contact:
  • Primary serials contact:
  • Contact about late orders?
  • Contact about late issues

These details will be used later in this tutorial.

Likewise, you have to fill in the details of your vendor.

Pictorial representation of the Journal Here is the screenshot of the Journal that we have to subscribe.

All details shown here are the ones I will be entering in my Koha interface.

Narration Only Let us go to the Koha interface.
On the Koha homepage, click on Serials Now on the Koha homepage, click on Serials.
Click on ‘+New Subscription’. On the page that opens, click on ‘New Subscription’.
Cursor on Add a new subscription (1/2)

(One of two)

It will open another new page that says Add a new subscription (1/2).

Here, we will be prompted to fill in some details.

Click on the tab Search for vendor adjacent to empty boxes. For Vendor, click on the tab Search for vendor adjacent to two empty boxes.
Narration only with appropriate highlight In a new window, a new page Serial subscription: search for vendor, opens up.
Narration only with appropriate highlight
  • In the field for Vendor name, I will type Mumbai Journal Supplier.
  • You should type the name of your vendor here.
  • Now click on the OK button on the right side of this field.
Narration only with appropriate highlight A new page showing the Vendor search results opens.
Narration only with appropriate highlight
  • In the table below, under the section Select:, click on Choose adjacent to the Vendor name
  • The same page, Add a new subscription (1/2), re-opens.
  • Do not close this page as this will be used again later in the tutorial.
Cursor on Record

Cursor on two blank boxes

Cursor on

  • Search for record
  • Create record
Next is Record-

Adjacent to the Record are two blank boxes.

Under these blank boxes are two tabs:

  • Search for record
  • Create record
Cursor on Search for record

Cursor on Create record

In case, the record already exists, then click on Search for record.

Else, click on the tab Create record to create a new entry for the respective serial.

Click on the tab Search for record.

In an earlier tutorial, we have already cataloged a serial with the title Indian Journal of Microbiology.

Therefore, we will click on the tab Search for record.

Cursor on Catalog search

In the field for Keyword enter- Microbiology.

Click on Search

A new window, Catalog search opens.

In the field for Keyword enter Indian.

Then, click on Search at the bottom of the page.

Cursor on Search results from 1 to 1 of 1,

Cursor on

Title- Indian Journal of Microbiology

Publisher- Springer


ISSN-0046-8991

A new page, Search results from 1 to 1 of 1, opens.

It has the following details as entered earlier:

Title- Indian Journal of Microbiology

Publisher- Springer

ISSN- 0046-8991

You will see the details that you entered.

Click on Choose

Cursor on Add a new subscription (1/2), in the field for Record.

Cursor on number 33.

Next, click on Choose button at the right corner of the table.

The same window closes and the details entered appear on the page-

Add a new subscription (1/2), in the field for Record

In my case, it shows number 3.

It may be different on your interface depending upon the number of entries that you have made.

Cursor on
  • create an item record when receiving this serial,
  • do not create an item record when receiving this serial

Cursor on When there is an irregular issue: and the 2 options below.

Moving on, I will leave the following as they are.
Click on the drop-down >> select Spoken Tutorial Library Let’s proceed.

For Library, I will select Spoken Tutorial Library from the drop-down.

Cursor on

Public note and

Nonpublic note

If required you may fill in the-

Public note and

Nonpublic note

I will keep them blank.

Cursor on Patron notification:

From the drop down select Routing List

Next is Patron notification:

From the drop-down, select Routing List.

Grace period: Select 15 day(s) For Grace period: I will select 15 day(s)
Enter:

4 for Number of issues to display to staff

4 for Number of issues to display to the public

For Number of issues to display to staff: enter 4.

For Number of issues to display to the public: enter 4.

Click on Next After entering all the details, click on Next at the bottom of the page.
Cursor on Add a new subscription (2/2), A new page Add a new subscription (2/2), opens.
Cursor on Serials Planning:

First issue publication date: enter 01/01/2017

Frequency: select ⅓ months i.e.quarterly from the drop down.

For the section, Serials Planning, enter the following-
  • For First issue publication date: I will enter 01/01/2017
  • For Frequency: I will select ⅓ months i.e. quarterly from the drop-down.
Subscription length:
  • select issues from the drop down
  • enter 4 in the box for enter amount in numerals
Subscription length:
  • Select issues, if not already selected from the drop-down
  • Enter 4 in the box for enter amount in numerals
Subscription start date: >> 01/01/2017

Subscription end date: >> 01/12/2017

Subscription start date: enter 01/01/2017

Subscription end date: enter 01/12/2017

Numbering pattern: drop down >> select Volume and Number Numbering pattern: from the drop-down, select Volume, Number
Point to Locale:

Locale: Select English from the drop-down

You may choose a suitable option from the drop-down, if the language is other than English.
Cursor on table for Volume and Number

Pause the video and fill the details

Next, enter the following for the table for Volume and Number.

Begins with: Volume= 57

Begins with: Number=1

Inner counter: Number =4

Click on Show/Hide advanced pattern However, if you want to change the pattern-type then click on Show/Hide advanced pattern.
Cursor on modify pattern To edit the entries, click on modify pattern at the bottom of the Advanced prediction pattern table.
Pause the video and fill in the entries Note that Pattern name should be: Volume, Number

Numbering formula should be: Vol.{X}, No.{Y}

In the table Advanced prediction pattern, Koha by default selects values for-

  1. Label:
    • For column X as Volume
    • column Y as Number
  2. Begins with :
    • For column X as 57
    • Column Y as 1 and so on
Click on the Test prediction pattern Now, click on the Test prediction pattern at the bottom of the page.
Cursor on Prediction pattern. Prediction pattern will appear on the same page towards the right side.
Cursor on
  1. Number,
  2. Publication and
  3. Not published
Prediction pattern will show the details of-
  1. Number,
  2. Publication date and
  3. Not published
Click on Save subscription at the bottom of the page. Lastly, click on Save subscription at the bottom of the page.
Cursor on-

Subscription for Indian Journal of Microbiology.

Cursor on-

  • Information
  • Planning
  • Issues
  • Summary
A new page-

Subscription for Indian Journal of Microbiology

with the following details opens:

  • Information
  • Planning
  • Issues
  • Summary
Click the tab Planning Click on the tab Planning
  • Starting with:

Volume= 57 and

Number= 1

  • Rollover:

Volume=99999 and

Number=4

Check the following
  • The tab Starting with: should be Volume and Number: 57 and 1.
  • For the tab Rollover: Volume and Number should be 99999 and 12
Next click the tab Issues

Cursor on

  • Issue number: Vol. 57, No. 1
  • Planned date: 01/01/2017
  • Published date: 01/01/2017
  • Published date (text): would be blank
  • Status: Expected
Next click the tab Issues

This will show the following details-

  • Issue number: as Vol. 57 and No. 1
  • Planned date: as 01/01/2017
  • Published date: as 01/01/2017
  • Published date (text): would be blank
  • Status: Expected
Narration Only With this, the Journal subscription is added successfully.
Narration only Purpose of adding Subscription of Serials is for keeping track of-
  • Journals
  • Magazines
  • Serials
  • Newspapers
  • and other items

that are published on a regular schedule.

Log out from Koha

Click on Spoken Tutorial Library>> select log out from the drop-down.

You may now log out from Koha.

To do so, go to the top right corner of the Koha interface.

Click on Spoken Tutorial Library and select log out from the drop-down.

Narration Only This brings us to the end of this tutorial.
Summary slide.

In this tutorial we learnt:

  • How to add a Subscription for a new serial.
Summary

In this tutorial we learnt:

  • How to add a Subscription for a new serial.
Assignment

Add a new Subscription for Journal of Molecular Biology.

Assignment

Add a new Subscription for Journal of Molecular Biology.

Slide:

About Spoken Tutorial project

The video at the following link summarizes the Spoken Tutorial project.

Please download and watch it.

Slide:

Spoken Tutorial workshops

The Spoken Tutorial Project Team

  • Conducts workshops using spoken tutorials
  • Gives certificates for those who pass an online test
  • For more details, please write to [about:blank http://contact@spoken-tutorial.org]
The Spoken Tutorial Project Team conducts workshops and gives certificates.

For more details, please write to us.

Slide:

Forum for specific questions

Please post your timed queries in this forum.
Slide:

Acknowledgement

  • Spoken Tutorial Project is a part of the Talk to a Teacher project
  • It is supported by the National Mission on Education through ICT, MHRD, Government of India
  • More information on this Mission is available at
  • http://spoken-tutorial.org/NMEICT-Intro
Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.

More information on this mission is available at this link.

This is Bella Tony from IIT Bombay signing off.

Thank you for joining.

Contributors and Content Editors

Bellatony911, Nancyvarkey, PoojaMoolya

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