Difference between revisions of "Koha-Library-Management-System/C2/Catalog-Serials/English"

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−
Title: '''How to catalog Serials'''
 
  
−
Contributor: Bella Tony, IIT Bombay
+
{| border=1
 +
| '''Time'''
 +
|'''narration'''
  
−
Reviewed by: Nancy Varkey, Spoken Tutorial Project, IIT Bombay
+
|-
−
 
+
|00:01
−
Keywords:
+
|Welcome to the '''Spoken Tutorial''' on''' How to catalog Serial subscriptions.'''
−
 
+
−
 
+
−
 
+
−
{| border=1
+
−
| Title Slide
+
−
| Welcome to the '''Spoken Tutorial''' on''' How to catalog Serial subscriptions.'''
+
  
 
|-
 
|-
−
| Learning Objectives
+
|00:07
 
|  In this tutorial we will learn:
 
|  In this tutorial we will learn:
  
−
* How to catalog '''Serial subscriptions.'''
+
How to catalog '''Serial subscriptions.'''
  
 
|-
 
|-
−
| Slide Number 3
+
| 00:14
−
 
+
−
System Requirement
+
 
| To record this tutorial, I am using
 
| To record this tutorial, I am using
−
* '''Ubuntu Linux OS 16.04'''
+
Ubuntu Linux OS 16.04'''
−
* '''Koha version 16.05'''
+
'''Koha version 16.05'''
  
 
|-
 
|-
−
| Slide 4a
+
|00:27
−
 
+
−
Pre-requisites
+
 
| To follow this tutorial, you should have knowledge of '''Library Science.'''
 
| To follow this tutorial, you should have knowledge of '''Library Science.'''
  
 
|-
 
|-
−
| Slide 4b
+
| 00:33
−
 
+
−
Pre-requisites
+
 
| To practice this tutorial,  
 
| To practice this tutorial,  
−
* You should have '''Koha''' in stalled on your system.
+
You should have '''Koha''' in stalled on your system.
−
* You should also have '''Admin '''access in''' Koha.'''
+
You should also have '''Admin '''access in''' Koha.'''
  
−
If not, please refer to the '''Koha Spoken Tutorial''' series on this website.
+
|-
 +
| 00:44
 +
|If not, please refer to the '''Koha Spoken Tutorial''' series on this website.
  
 
|-
 
|-
−
| Slide
+
|00:50
−
 
+
|Before we begin, let us understand-
−
What is '''Serials module'''?
+
−
| Before we begin, let us understand-
+
−
 
+
−
What are '''Serials module'''?
+
  
 
|-
 
|-
−
| Slide
+
|00:53
−
 
+
|What are '''Serials module'''?
−
 
+
 
'''Serials module''' is used for managing subscription of-
 
'''Serials module''' is used for managing subscription of-
−
* '''Journals, '''
+
'''Journals, '''
−
* '''Magazines and'''
+
−
* '''Periodicals '''
+
−
 
+
−
that are published periodically.
+
−
|  '''Serials module''' is used for managing subscription of-
+
−
* '''Journals, '''
+
−
* '''Magazines and'''
+
−
* '''Periodicals '''
+
  
 +
|-
 +
|01:03
 +
|'''Magazines and'''
 +
'''Periodicals '''
 
that are published periodically.
 
that are published periodically.
  
 
|-
 
|-
−
| Image of the Journal
+
|01:10
−
| In this demo, I am going to catalog a serial publication -  
+
|In this demo, I am going to catalog a serial publication -  
  
−
* '''With the title- Indian Journal of Microbiology'''
+
'''With the title- Indian Journal of Microbiology'''
−
* '''Volume-57'''
+
'''Volume-57'''
−
* '''Number- 1'''
+
'''Number- 1'''
−
* '''Quarterly publication for the month of- Jan to March 2017'''
+
'''Quarterly publication for the month of- Jan to March 2017'''
  
 
|-
 
|-
−
| Login with '''Superlibrarian''' '''username Bella '''and the '''password.'''
+
| 01:30
−
| To do so, login with the '''Superlibrarian username '''and '''password.'''
+
|To do so, login with the '''Superlibrarian username '''and '''password.'''
  
 
|-
 
|-
−
| On homepage, click on '''Cataloging'''
+
|01:36
−
| On the '''Homepage''' click on '''Cataloging.'''
+
|On the '''Homepage''' click on '''Cataloging.'''
  
 
|-
 
|-
−
| Click on '''+New record'''
+
|01:41
−
 
+
|Then click on '''+New record'''
−
From the drop down, select''' Serials'''
+
−
| Then click on '''+New record'''
+
  
 
From the drop-down, select''' Serials.'''
 
From the drop-down, select''' Serials.'''
  
 
|-
 
|-
−
|
+
| 01:49
 
|  A new page '''Add MARC record '''opens.
 
|  A new page '''Add MARC record '''opens.
  
 
|-
 
|-
−
| Cursor on red colored asterisk
+
|01:54
 
| Let us proceed to fill in the details below.
 
| Let us proceed to fill in the details below.
−
 
−
Notice that there are a few mandatory fields on this page.
 
  
 
|-
 
|-
−
| Click on fields marked with red colored asterisk
+
| 01:58
−
| Interestingly, '''Koha''' auto-generates values for a few mandatory fields.
+
|Notice that there are a few mandatory fields on this page.
  
 
|-
 
|-
−
| Cursor on tabs 0 to 9,
+
| 02:02
−
| Among the range of tabs from''' 0 to 9''', we will start with tab''' zero.'''
+
|Interestingly, '''Koha''' auto-generates values for a few mandatory fields.
  
 
|-
 
|-
−
| Click inside the field for '''000, Leader'''.
+
|02:09
−
 
+
|Among the range of tabs from''' 0 to 9''', we will start with tab''' zero.'''
−
Cursor on '''nam a22 7a 4500'''
+
−
| Click inside the field for '''000, LEADER'''.  
+
−
 
+
−
By default '''Koha '''shows this value.
+
  
 
|-
 
|-
−
| Click in the field for '''005 DATE AND TIME OF LATEST TRANSACTION'''
+
|02:16
 +
|Click inside the field for '''000,  LEADER'''. By default '''Koha '''shows this value.
  
−
Cursor on the value '''20180821000559.0'''
+
|-
 +
|02:26
 
| Next, click inside the field for '''005 DATE AND TIME OF LATEST TRANSACTION.'''
 
| Next, click inside the field for '''005 DATE AND TIME OF LATEST TRANSACTION.'''
  
−
'''Koha '''auto generates this value ('''20180821000559.0)''' for my machine.
+
|-
 +
| 02:35
 +
|'''Koha '''auto generates this value ('''20180821000559.0)''' for my machine.
  
−
You will see a different value on your '''interface'''.
+
|-
 +
| 02:40
 +
|You will see a different value on your '''interface'''.
  
 
|-
 
|-
−
| Narration Only
+
|02:44
 
| I will skip the fields for '''006''' and '''007'''.
 
| I will skip the fields for '''006''' and '''007'''.
  
 
|-
 
|-
−
| Cursor on '''180821b xxu।।।।। ।।।। 00। 0 eng d'''
+
| 02:50
−
|  
+
|When '''008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION '''is clicked,  
−
*When '''008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION '''is clicked,  
+
  
−
*'''Koha '''auto generates this value '''180821b xxu।।।।। ।।।। 00। 0 eng d'''
+
|-
 +
| 02:57
 +
|'''Koha '''auto generates this value '''180821b xxu।।।।। ।।।। 00। 0 eng d'''
  
 
|-
 
|-
−
| Next, go to the tab '''022 International Standard Serial Number.'''
+
| 03:01
−
| Next, go to the tab '''022 ISSN'''
+
|Next, go to the tab '''022 ISSN'''
  
 
|-
 
|-
−
| Cursor on two blank boxes adjacent to 022 ?
+
| 03:06
 
| Locate the two blank boxes adjacent to''' 022 question mark'''
 
| Locate the two blank boxes adjacent to''' 022 question mark'''
  
 
|-
 
|-
−
| Cursor on''' MARC 21 Bibliographic format'''
+
|03:12
−
 
+
−
Cursor on '''022'''
+
 
| Note that:  
 
| Note that:  
−
* When you click on the''' ? (question mark) '''then-
 
−
* the entire '''MARC 21 Bibliographic format '''for the respective '''tag''' '''022 '''opens up.
 
  
−
Here, both the indicators are undefined.
+
When you click on the''' ? (question mark) '''then-
 +
 
 +
the entire '''MARC 21 Bibliographic format '''for the respective '''tag''' '''022 '''opens up.
 +
 
 +
|-
 +
| 03:24
 +
|Here, both the indicators are undefined.
  
 
|-
 
|-
−
| Narration only
+
| 03:28
 
| Now, let us go back to the '''Koha interface'''
 
| Now, let us go back to the '''Koha interface'''
  
 
|-
 
|-
−
| Cursor on the two blank boxes
+
|03:32
−
| So, I will skip the two blank boxes.
+
|So, I will skip the two blank boxes.
  
 
|-
 
|-
−
| Cursoron the subfield '''‘a’ International Standard Serial Number''',
+
| 03:36
−
 
+
−
Enter an '''8''' digit''' Journal ISSN''' number- '''0046-8991'''
+
 
| Next, locate the sub-field '''‘a’ International Standard Serial Number'''.
 
| Next, locate the sub-field '''‘a’ International Standard Serial Number'''.
  
−
Enter an '''8''' digit''' Journal ISSN''' ('''0046-8991)'''
+
|-
−
 
+
| 03:43
−
However, you have to add the '''ISSN '''of the '''Journal''' that you have chosen to '''catalog.'''
+
|Enter an '''8''' digit''' Journal ISSN''' ('''0046-8991)'''
  
 
|-
 
|-
−
| Narration Only
+
| 03:48
−
| I will skip the rest of the fields.
+
|However, you have to add the '''ISSN '''of the '''Journal''' that you have chosen to '''catalog.'''
  
−
You may consider filling these fields as per the requirement of your library.
+
|-
 +
|03:55
 +
|I will skip the rest of the fields.
  
 
|-
 
|-
−
| Go to the tab '''040 CATALOGING SOURCE'''
+
| 03:57
 +
|You may consider filling these fields as per the requirement of your library.
  
−
Cursor on two blank boxes adjacent to 040
+
|-
 +
|04:04
 
| Next, go to the tab '''040 CATALOGING SOURCE.'''
 
| Next, go to the tab '''040 CATALOGING SOURCE.'''
  
 
Locate the two blank boxes adjacent to''' 040 ?'''
 
Locate the two blank boxes adjacent to''' 040 ?'''
−
* Here, both the '''indicators''' are undefined.
 
−
* So, I will leave the two blank boxes as they are.
 
  
 
|-
 
|-
−
| Go to sub-field '''c, Transcribing agency'''
+
| 04:14
 +
|Here, both the '''indicators''' are undefined.
  
−
Type the name of the '''Institute/University '''or the '''Department''' here.  
+
|-
−
 
+
| 04:18
−
Type''' IIT Bombay'''
+
|So, I will leave the two blank boxes as they are.
  
 +
|-
 +
|04:23
 
| Go to sub-field '''c, Transcribing agency'''
 
| Go to sub-field '''c, Transcribing agency'''
  
−
Type the name of the '''Institute/University '''or the '''Department''' here.  
+
|-
 +
| 04:28
 +
|Type the name of the '''Institute/University '''or the '''Department''' here.  
  
−
I will type''' IIT Bombay.'''
+
|-
 +
| 04:34
 +
|I will type''' IIT Bombay.'''
  
 
|-
 
|-
−
| Cursor on tabs from '''0 to 9 >> '''click on tab''' 2'''
+
|04:37
 
| Next, go to the top again and among the tabs from '''0 to 9, '''click on the tab''' 2.'''
 
| Next, go to the top again and among the tabs from '''0 to 9, '''click on the tab''' 2.'''
  
 
|-
 
|-
−
| Go to the tab '''245 TITLE STATEMENT:'''
+
| 04:46
−
| Then go to the tab '''245 TITLE STATEMENT:'''
+
|Then go to the tab '''245 TITLE STATEMENT:'''
  
 
|-
 
|-
−
| Locate the two blank boxes adjacent to''' 245 ?'''-
+
|04:52
−
 
+
−
Type''' 1 '''in the first blank box.
+
−
 
+
 
| Locate the two blank boxes adjacent to''' 245 ?'''
 
| Locate the two blank boxes adjacent to''' 245 ?'''
  
−
*As mentioned earlier when you click on the''' ? (question mark)'''
+
As mentioned earlier when you click on the''' ? (question mark)'''
−
* the entire '''MARC 21 Bibliographic format '''for the respective tag opens up.
+
  
 
|-
 
|-
−
| Narration only
+
| 05:02
 +
|the entire '''MARC 21 Bibliographic format '''for the respective tag opens up.
 +
 
 +
|-
 +
| 05:09
 
| Let us again go back to the '''Koha interface.'''
 
| Let us again go back to the '''Koha interface.'''
  
 
|-
 
|-
−
| Narration Only
+
| 05:13
−
| Now, type''' 0 '''in the first blank box.
+
| Now, type''' 0 '''in the first blank box. Note that:''' 0 '''is the indicator for '''No added Entry.'''
  
−
Note that:''' 0 '''is the indicator for '''No added Entry.'''
+
|-
 +
|05:22
 +
|Type '''0''' in the 2nd blank box also.  
  
 
|-
 
|-
−
| Type 1 in the first blank box
+
| 05:26
 +
|2nd indicator represents a non-filling character.
  
−
Cursor on first blank box
+
|-
−
 
+
| 05:31
−
Type 0 in the 2nd blank box
+
|I have entered '''0''', because under this''' TITLE:''' there is no non-filling character.
−
 
+
−
Cursor on 2nd blank box
+
−
 
+
−
Enter value 0 in the 2nd blank box
+
−
| Type '''0''' in the 2nd blank box also.
+
−
 
+
−
2nd indicator represents a non-filling character.
+
−
 
+
−
I have entered '''0''', because under this''' TITLE:''' there is no non-filling character.
+
  
 
|-
 
|-
−
| In the subfield ‘'''a’ Title '''enter''': Industrial Microbiology'''
+
| 05:39
 
| In the subfield ‘'''a’ Title '''type''': Indian Journal of Microbiology.'''
 
| In the subfield ‘'''a’ Title '''type''': Indian Journal of Microbiology.'''
  
−
You can type the title of your Journal here.
+
|-
 +
| 05:46
 +
|You can type the title of your Journal here.
  
 
|-
 
|-
−
| Go to '''260 PUBLICATION, DISTRIBUTION, ETC. '''
+
| 05:50
 
| Now, go to '''260 PUBLICATION, DISTRIBUTION, ETC. '''
 
| Now, go to '''260 PUBLICATION, DISTRIBUTION, ETC. '''
  
 
|-
 
|-
−
| Cursor on the two blank boxes adjacent to 260?
+
| 05:56
−
Cursor on Both the indicators
+
|Locate the two blank boxes adjacent to '''260?'''
−
| Locate the two blank boxes adjacent to '''260?'''
+
  
−
Both the indicators for this are undefined, so I will leave the two blank boxes as they are.
+
|-
 +
| 06:02
 +
|Both the indicators for this are undefined, so I will leave the two blank boxes as they are.
  
 
|-
 
|-
−
| Fill the fields as per narration
+
|06:11
−
* In the subfield ‘'''a’ Place of publication, distribution, etc, '''enter''' New Delhi'''
+
| Now, I will fill the details for my book. You can type the details pertaining to your book.
−
* In the subfield ‘'''b’ Name of publisher, distributor, etc, '''enter '''Springer'''
+
−
* In the subfield ‘'''c’' Date of publication, distribution, etc, '''enter '''2017'''
+
  
 +
|-
 +
| 06:18
 +
|In the subfield ‘'''a’ Place of publication, distribution, etc, '''enter''' New Delhi.'''
  
−
| Now, I will fill the details for my book. You can type the details pertaining to your book.
+
|-
 +
| 06:27
 +
|In the subfield ‘'''b’ Name of publisher, distributor, etc, '''enter '''Springer.'''
  
−
* In the subfield ‘'''a’ Place of publication, distribution, etc, '''enter''' New Delhi.'''
+
|-
−
* In the subfield ‘'''b’ Name of publisher, distributor, etc, '''enter '''Springer.'''
+
| 06:35
−
* In the subfield ‘'''c’ Date of publication, distribution, etc, '''enter '''2017.'''
+
|In the subfield ‘'''c’ Date of publication, distribution, etc, '''enter '''2017.'''
  
 
|-
 
|-
−
| Cursor on tabs from '''0 to 9 >> '''Click on tab''' 3'''
+
| 06:44
 
| Now, go back to the top again and from the tabs '''0 to 9, '''click on tab''' 3.'''
 
| Now, go back to the top again and from the tabs '''0 to 9, '''click on tab''' 3.'''
  
 
|-
 
|-
−
| Now, go to '''300 PHYSICAL DESCRIPTION''',
+
| 06:52
 
| Now, go to '''300 PHYSICAL DESCRIPTION.'''
 
| Now, go to '''300 PHYSICAL DESCRIPTION.'''
  
 
|-
 
|-
−
| Cursor on the two blank boxes adjacent to''' 300?'''
+
|06:57
−
 
+
−
Cursor on both the indicators
+
 
| Locate, the two blank boxes adjacent to '''300 ?'''
 
| Locate, the two blank boxes adjacent to '''300 ?'''
−
 
−
Both the indicators for this are undefined, so I will leave the two blank boxes as they are.
 
  
 
|-
 
|-
−
| Fill in the following details as follows-
+
| 07:04
 +
|Both the indicators for this are undefined, so I will leave the two blank boxes as they are.
  
−
* Subfield''' ‘a’ Extent- '''Enter '''11 v.'''
+
|-
 +
|07:12
 
| In the subfield''' ‘a’ Extent- '''I will type '''11 v.'''
 
| In the subfield''' ‘a’ Extent- '''I will type '''11 v.'''
  
−
Note that, I am subscribing this journal from '''11 v''' onwards.  
+
|-
 +
| 07:18
 +
|Note that, I am subscribing this journal from '''11 v''' onwards.  
  
−
So you will have to enter as per your journal.
+
|-
 +
| 07:24
 +
|So you will have to enter as per your journal.
  
 
|-
 
|-
−
| Now, go to '''310 CURRENT PUBLICATION FREQUENCY'''
+
| 07:28
 
| Now, go to '''310''' '''CURRENT PUBLICATION FREQUENCY.'''
 
| Now, go to '''310''' '''CURRENT PUBLICATION FREQUENCY.'''
  
 
|-
 
|-
−
| Cursor on the two blank boxes adjacent to '''310?'''
+
|07:34
 +
|Locate, the two blank boxes adjacent to '''310?'''
  
−
Cursor on both the indicators
+
|-
−
| Locate, the two blank boxes adjacent to '''310?'''
+
| 07:40
−
 
+
|Both the indicators for this are undefined, so I will leave the two blank boxes as they are.
−
Both the indicators for this are undefined, so I will leave the two blank boxes as they are.
+
  
 
|-
 
|-
−
| Click on th tag Current Publication Frequency
+
| 07:48
 
| Click on '''CURRENT PUBLICATION FREQUENCY '''to expand the tag so that we can fill in the sub-fields.
 
| Click on '''CURRENT PUBLICATION FREQUENCY '''to expand the tag so that we can fill in the sub-fields.
  
 
|-
 
|-
−
| In the subfield '''‘a’ Current publication frequency '''type '''Quarterly'''
+
|07:57
 
| In the sub-field '''‘a’ Current publication frequency, '''I will type '''Quarterly.'''
 
| In the sub-field '''‘a’ Current publication frequency, '''I will type '''Quarterly.'''
  
−
This is because my journal is a '''quarterly periodical Serial. '''
+
|-
 +
| 08:05
 +
|This is because my journal is a '''quarterly periodical Serial. '''
  
−
If yours is different, for eg: '''monthly, bi-monthly''', etc. then fill accordingly.
+
|-
 +
| 08:09
 +
|If yours is different, for eg: '''monthly, bi-monthly''', etc. then fill accordingly.
  
 
|-
 
|-
−
| Cursor on tabs from '''0 to 9 >> '''Click in tab '''6'''
+
| 08:16
 
| Next, go back to the top again and from the tabs '''0 to 9, '''click on the tab''' 6.'''
 
| Next, go back to the top again and from the tabs '''0 to 9, '''click on the tab''' 6.'''
  
 
|-
 
|-
−
| Under field '''650 SUBJECT TOPIC'''
+
| 08:23
 
| Locate the field '''650 SUBJECT ADDED ENTRY--TOPICAL TERM.'''
 
| Locate the field '''650 SUBJECT ADDED ENTRY--TOPICAL TERM.'''
  
 
|-
 
|-
−
|  
+
| 08:29
−
* Locate the two blank boxes adjacent to''' 650 ?'''
+
|Locate the two blank boxes adjacent to''' 650 ?'''
−
* Type''' 1''' in the first blank box.
+
Type''' 1 '''in the first blank box.
−
* Cursor on '''1 '''
+
−
* Type''' 0 '''in the second blank box.
+
−
* Note that:''' 0 '''is the indicator for '''Library of Congress Subject Headings (Thesaurus)'''
+
−
|  
+
−
* Locate the two blank boxes adjacent to''' 650 ?'''
+
−
* Type''' 1 '''in the first blank box.
+
−
* Note that: '''1 '''is the''' indicator for Primary (Level of subject).'''
+
  
 +
|-
 +
| 08:36
 +
|Note that: '''1 '''is the''' indicator for Primary (Level of subject).'''
  
−
* Type''' 0 '''in the second blank box.
+
|-
−
* Note that:''' 0 '''is the indicator for '''Library of Congress Subject Headings (Thesaurus).'''
+
| 08:42
 +
|Type''' 0 '''in the second blank box.
  
 
|-
 
|-
−
| In the subfield '''‘a’ Topical term or geographic name as entry element '''type subject heading as-
+
| 08:46
 +
|Note that:''' 0 '''is the indicator for '''Library of Congress Subject Headings (Thesaurus).'''
  
−
'''Microbiology'''
+
|-
−
| Next comes the sub-field '''‘a’ Topical term or geographic name as entry element.'''
+
| 08:53
 +
|Next comes the sub-field '''‘a’ Topical term or geographic name as entry element.'''
  
−
Here, I will type subject heading as '''Microbiology.'''
+
|-
 +
| 09:01
 +
|Here, I will type subject heading as '''Microbiology.'''
  
−
You have to type a relevant, subject heading for your Book or Serial.
+
|-
 +
| 09:06
 +
|You have to type a relevant, subject heading for your Book or Serial.
  
 
|-
 
|-
−
| Click on the small button: '''Repeat this Tag'''
+
|09:12
 +
|In case, more than one''' keyword '''has to be added:
  
−
* Duplicate of the tab '''650 '''appears
+
|-
−
| In case, more than one''' keyword '''has to be added:  
+
| 09:16
−
* Then, as explained in an earlier tutorial, click on the small button: '''Repeat this Tag'''.
+
|Then, as explained in an earlier tutorial, click on the small button: '''Repeat this Tag'''.
−
 
+
−
* Duplicate of the tab '''650 '''appears.
+
  
 
|-
 
|-
−
| Cursor on the tabs '''0 to 9'''
+
| 09:23
−
 
+
|Duplicate of the tab '''650 '''appears.
−
 
+
−
Click on the tab''' 7.'''
+
−
| Again, go back to the top again and from the tabs '''0 to 9, '''click on the tab''' 7.'''
+
  
 
|-
 
|-
−
|Show new page
+
|09:27
−
* Go to the tab '''700''' '''ADDED ENTRY--PERSONAL NAME'''
+
|go back to the top again and from the tabs '''0 to 9, '''click on the tab''' 7.'''
  
−
Go to '''700 a''': '''MAIN ENTRY--PERSONAL EDITOR'''
+
|-
−
 
+
|09:35
−
* Locate the two blank boxes adjacent to''' 700 ? '''
+
−
* Type''' 1 '''in the first blank box.
+
 
| On the new page that opens, go to the tab '''700''' '''ADDED ENTRY--PERSONAL NAME'''.
 
| On the new page that opens, go to the tab '''700''' '''ADDED ENTRY--PERSONAL NAME'''.
  
−
* Locate the two blank boxes adjacent to''' 700 ? '''
+
|-
−
* Type''' 1 '''in the first blank box.
+
| 09:44
 +
|Locate the two blank boxes adjacent to''' 700 ? '''
  
 +
Type''' 1 '''in the first blank box.
  
−
Note that:''' 1 '''is the indicator for '''Surname. '''
+
|-
 +
| 09:54
 +
|Note that:''' 1 '''is the indicator for '''Surname. '''
  
−
'''2nd indicator''' is '''undefined by MARC 21''', so I will leave it blank.
+
|-
 +
| 09:58
 +
|'''2nd indicator''' is '''undefined by MARC 21''', so I will leave it blank.
  
 
|-
 
|-
−
| Click on th tag Current Publication Frequency
+
| 10:07
 
| Click on '''ADDED ENTRY--PERSONAL NAME '''to expand the tag so that we can fill in the sub-fields.
 
| Click on '''ADDED ENTRY--PERSONAL NAME '''to expand the tag so that we can fill in the sub-fields.
  
 
|-
 
|-
−
| In the '''subfield ‘a' Personal name-''' enter the '''Author’s''' name
+
| 10:15
−
 
+
−
* '''Kalia, V.C. '''in the field provided.
+
 
| In the '''sub-field ‘a' Personal name-''' enter the '''Editor’s''' name.
 
| In the '''sub-field ‘a' Personal name-''' enter the '''Editor’s''' name.
  
−
* '''Kalia, V.C. '''
+
'''Kalia, V.C. '''
  
−
You have to type your book or Serial editor’s name.
+
|-
 +
| 10:20
 +
|You have to type your book or Serial editor’s name.
  
−
Remember to write the '''surname '''first followed by '''comma''' and then '''first name'''.
+
|-
 +
| 10:26
 +
|Remember to write the '''surname '''first followed by '''comma''' and then '''first name'''.
  
 
|-
 
|-
−
| Go to tab '''9'''
+
| 10:33
−
 
+
−
In the subfield''' 942 ‘c’: item type, '''and from the drop down''' '''select-''' Serial'''
+
 
| Lastly, from the tabs '''0 to 9, '''click on the tab '''9'''
 
| Lastly, from the tabs '''0 to 9, '''click on the tab '''9'''
  
−
Go to '''942 ADDED ENTRY ELEMENTS (KOHA).'''
+
|-
 +
| 10:39
 +
|Go to '''942 ADDED ENTRY ELEMENTS (KOHA).'''
  
−
Go to sub-field''' ‘c’: Koha item type, '''and from the drop down''' '''select ''' Serial.'''
+
|-
 +
| 10:45
 +
|Go to sub-field''' ‘c’: Koha item type, '''and from the drop down''' '''select ''' Serial.'''
  
 
|-
 
|-
−
| Click on '''Save'''
+
|10:54
 
| After filling all the details click on''' Save '''at the left corner of the page.
 
| After filling all the details click on''' Save '''at the left corner of the page.
  
 
|-
 
|-
−
| Cursor on '''Items for Indian Journal of Microbiology by Kalia, V.C. (Record #23)'''
+
|11:01
−
| A new page opens with the title I gave.  
+
|A new page opens with the title I gave.  
  
−
On my interface it says '''Items for Indian Journal of Microbiology.'''
+
|-
 +
|11:05
 +
|On my interface it says '''Items for Indian Journal of Microbiology.'''
  
 
|-
 
|-
−
| Cursor on various fields under the section '''Add item'''
+
| 11:10
−
 
+
−
'''0 - Withdrawn status: '''I will leave it blank
+
−
 
+
−
'''1 - Lost status : I will leave it blank'''
+
−
 
+
−
'''2- Source of classification or shelving scheme'''
+
−
 
+
−
Select '''Dewey Decimal Classification'''
+
−
 
+
−
'''3- Materials specified (bound volume or other part): '''Leave blank
+
−
 
+
−
'''4 - Damaged status:''' if the '''book '''is damaged then select''' Damaged '''else leave it blank.* I will leave it blank
+
−
 
+
−
'''5 - Use restrictions:''' Leave blank
+
−
 
+
−
'''7 - Not for loan: '''Leave it blank Select''' Not for loan'''
+
−
 
+
−
'''8 - Collection code: '''
+
−
 
+
−
'''a - Permanent location: '''Spoken Tutorial Library
+
−
 
+
−
'''b - Current location: Spoken Tutorial Library'''
+
−
 
+
−
'''c - Shelving location: Date acquired: 2017-05-05 '''(Automatic it comes after clicking on the field)
+
−
 
+
−
'''e - Source of acquisition: '''Vendor name-''' Mumbai Journals Supplier '''
+
−
 
+
−
'''f - Coded location qualifier- '''blank
+
−
 
+
−
'''g - Cost, normal purchase price: Rs 1000'''
+
−
 
+
−
'''h - Serial Enumeration / chronology: '''Leave it blank
+
−
 
+
−
'''i - Inventory number: '''Leave it blank
+
−
 
+
−
'''j - Shelving control number- '''Leave it blank
+
−
 
+
−
'''o - Full call number- 660.62 '''
+
−
 
+
−
'''p- Barcode- 00005'''
+
−
 
+
−
'''t - Copy number- '''Leave it blank
+
−
 
+
−
'''u - Uniform Resource Identifier- '''Leave blank
+
−
 
+
−
'''v - Cost, replacement price- 1200'''
+
−
 
+
−
'''w - Price effective from-05/5/2017'''
+
−
 
+
−
'''x - Non-public note-''' Leave blank
+
−
 
+
−
'''y - Koha item type: Serial'''
+
−
 
+
−
'''z - Public note: '''Leave blank
+
 
| Next, for '''Add item-'''
 
| Next, for '''Add item-'''
  
 
We are prompted to fill details like-
 
We are prompted to fill details like-
−
* '''Date acquired'''
+
'''Date acquired'''
−
* '''Source of acquisition'''
+
'''Source of acquisition'''
−
* '''Cost, normal purchase price, '''
+
−
* '''Barcode,'''
+
−
* '''Cost, replacement price etc.'''
+
  
−
I have filled in a few details as per my '''Library.'''
+
|-
 +
|11:22
 +
|'''Cost, normal purchase price, '''
 +
'''Barcode,'''
 +
'''Cost, replacement price etc.'''
  
−
You may pause the video and fill the details as per your '''Library.'''
+
|-
 +
|11:31
 +
|I have filled in a few details as per my '''Library.'''
  
−
* Click inside the field for '''Date acquired '''to auto-select the date.
+
|-
−
* However, note that the date is editable.
+
|11:36
−
* If you do not have information for a particular field, then leave it blank.
+
|You may pause the video and fill the details as per your '''Library.'''
  
 
|-
 
|-
−
| Highlight
+
|11:41
−
* '''Permanent location'''
+
|Click inside the field for '''Date acquired '''to auto-select the date. However, note that the date is editable.
−
* '''Current location'''
+
 
−
* '''Full call number''' and
+
|-
−
* '''Koha item type'''
+
|11:51
 +
|If you do not have information for a particular field, then leave it blank.
 +
 
 +
|-
 +
| 11:57
 
| Remember that- by default '''Koha''' fills in the details for-
 
| Remember that- by default '''Koha''' fills in the details for-
−
* '''Permanent location'''
+
'''Permanent location'''
−
* '''Current location'''
+
−
* '''Full call number''' and
+
−
* '''Koha item type'''
+
  
 
|-
 
|-
−
| Cursor on
+
|12:05
−
* '''Add & Duplicate'''
+
|'''Current location'''
−
* '''Add multiple copies of this item'''
+
'''Full call number''' and
 +
'''Koha item type'''
 +
 
 +
|-
 +
|12:13
 
| Additionally, you may click on the buttons-
 
| Additionally, you may click on the buttons-
−
* '''Add & Duplicate'''
+
'''Add & Duplicate'''
−
* '''Add multiple copies of this item'''
+
  
−
at the bottom of the page.
+
|-
 +
|12:19
 +
|'''Add multiple copies of this item''' at the bottom of the page.
  
 
|-
 
|-
−
| Click on the tab '''Add item'''
+
| 12:24
 
| After entering all the details, click on the tab '''Add item '''at the bottom of the page.
 
| After entering all the details, click on the tab '''Add item '''at the bottom of the page.
  
 
|-
 
|-
−
| Cursor on '''Items for Indian Journal of Microbiology by Kalia, V.C. (Record #23)'''
+
|12:31
−
| Another page opens with the entered details of the Journal:
+
|Another page opens with the entered details of the Journal:
  
 
'''Items for Indian Journal of Microbiology'''
 
'''Items for Indian Journal of Microbiology'''
  
 
|-
 
|-
−
| '''Slide'''
+
|12:39
 +
| With this we have '''Cataloged''' the record for Journal titled- '''Indian Journal of Microbiology by Kalia, V.C '''
  
−
* '''Indian Journal of Microbiology by Kalia, V.C '''
+
|-
−
* For '''Biology section '''of the library  
+
|12:49
−
|  With this we have '''Cataloged''' the record for Journal titled-
+
|For '''Biology section '''of the library with appropriate details.
  
−
* '''Indian Journal of Microbiology by Kalia, V.C '''
+
|-
−
* For '''Biology section '''of the library with appropriate details.
+
|12:54
 +
|You may now '''log out''' from''' Koha.'''
  
 
|-
 
|-
−
| '''Log out''' from''' Koha'''
+
|12:57
 +
|Go to the top right corner of the '''Koha interface'''.
  
−
Go to the top left corner of''' '''click on''' Spoken Tutorial>>''' select '''log out '''from the drop-down.
+
|-
−
| You may now '''log out''' from''' Koha.'''
+
|13:01
−
 
+
|Click on''' Spoken Tutorial Library '''and select logout from the drop-down.
−
Go to the top right corner of the '''Koha interface'''.
+
−
 
+
−
Click on''' Spoken Tutorial Library '''and select logout from the drop-down.
+
  
 
|-
 
|-
−
| Narration Only
+
|13:08
−
| And this brings us to the end of this tutorial.
+
|And this brings us to the end of this tutorial.
  
 
|-
 
|-
−
| Summary slide
+
|13:12
−
In this tutorial we learnt:
+
|Let us summarize
−
 
+
−
* How to catalog '''serial subscriptions'''
+
−
| Summary
+
  
 
In this tutorial we learnt:
 
In this tutorial we learnt:
  
−
* How to catalog '''serial subscriptions'''
+
How to catalog '''serial subscriptions'''
  
 
|-
 
|-
−
| '''Assignment'''
+
|13:21
 +
|For assignment:
  
 
Catalog- '''Journal of Molecular Biology'''
 
Catalog- '''Journal of Molecular Biology'''
−
|  For assignment:
 
  
−
Catalog- '''Journal of Molecular Biology'''
+
|-
 +
|13:27
 +
| The video at the following link summarizes the '''Spoken Tutorial project.'''Please download and watch it.
  
 
|-
 
|-
−
| Slide:
+
|13:34
−
 
+
|The''' Spoken Tutorial Project''' Team conducts workshops and gives certificates.
−
About '''Spoken Tutorial project'''
+
−
* Watch the video available at [http://spoken-tutorial.org/What_is_a_Spoken_Tutorial http://spoken-tutorial.org/What_is_a_Spoken_Tutorial]
+
−
* It summarises the Spoken Tutorial project.
+
−
* If you do not have good bandwidth, you can download and watch it.
+
−
 
+
−
| The video at the following link summarizes the '''Spoken Tutorial project.'''
+
−
 
+
−
Please download and watch it.
+
  
 
|-
 
|-
−
| Slide:
+
|13:40
−
 
+
|For more details, please write to us.
−
'''Spoken Tutorial''' workshops
+
−
 
+
−
The '''Spoken Tutorial Project''' Team
+
−
* Conducts workshops using spoken tutorials
+
−
* Gives certificates for those who pass an online test
+
−
* For more details, please write to [about:blank http://contact@spoken-tutorial.org]
+
−
 
+
−
| The''' Spoken Tutorial Project''' Team conducts workshops and gives certificates.
+
−
 
+
−
For more details, please write to us.
+
  
 
|-
 
|-
−
| Slide:
+
| 13:44
−
 
+
|Please post your timed queries in this forum.
−
Forum for specific questions
+
−
| Please post your timed queries in this forum.
+
  
 
|-
 
|-
−
|Slide:
+
|13:48
−
 
+
−
Acknowledgement
+
−
 
+
−
 
+
−
* '''Spoken Tutorial Project''' is a part of the Talk to a Teacher project
+
−
* It is supported by the '''National Mission on Education through ICT, MHRD, Government of India'''
+
−
* More information on this Mission is available at
+
−
* [http://spoken-tutorial.org/NMEICT-Intro http://spoken-tutorial.org/NMEICT-Intro]
+
−
 
+
 
|'''Spoken Tutorial project''' is funded by '''NMEICT, MHRD, Government of India.'''
 
|'''Spoken Tutorial project''' is funded by '''NMEICT, MHRD, Government of India.'''
−
 
−
More information on this mission is available at this link.
 
  
 
|-
 
|-
−
|
+
|13:55
−
|This is Bella Tony from '''IIT Bombay '''signing off.
+
|More information on this mission is available at this link.
  
−
Thank you for joining.
+
|-
 +
|14:00
 +
|This is Bella Tony from '''IIT Bombay '''signing off.Thank you for joining.
  
 
|}
 
|}

Revision as of 19:16, 22 September 2018

Time narration
00:01 Welcome to the Spoken Tutorial on How to catalog Serial subscriptions.
00:07 In this tutorial we will learn:

How to catalog Serial subscriptions.

00:14 To record this tutorial, I am using

Ubuntu Linux OS 16.04 Koha version 16.05

00:27 To follow this tutorial, you should have knowledge of Library Science.
00:33 To practice this tutorial,

You should have Koha in stalled on your system. You should also have Admin access in Koha.

00:44 If not, please refer to the Koha Spoken Tutorial series on this website.
00:50 Before we begin, let us understand-
00:53 What are Serials module?

Serials module is used for managing subscription of- Journals,

01:03 Magazines and

Periodicals that are published periodically.

01:10 In this demo, I am going to catalog a serial publication -

With the title- Indian Journal of Microbiology Volume-57 Number- 1 Quarterly publication for the month of- Jan to March 2017

01:30 To do so, login with the Superlibrarian username and password.
01:36 On the Homepage click on Cataloging.
01:41 Then click on +New record

From the drop-down, select Serials.

01:49 A new page Add MARC record opens.
01:54 Let us proceed to fill in the details below.
01:58 Notice that there are a few mandatory fields on this page.
02:02 Interestingly, Koha auto-generates values for a few mandatory fields.
02:09 Among the range of tabs from 0 to 9, we will start with tab zero.
02:16 Click inside the field for 000, LEADER. By default Koha shows this value.
02:26 Next, click inside the field for 005 DATE AND TIME OF LATEST TRANSACTION.
02:35 Koha auto generates this value (20180821000559.0) for my machine.
02:40 You will see a different value on your interface.
02:44 I will skip the fields for 006 and 007.
02:50 When 008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION is clicked,
02:57 Koha auto generates this value 180821b xxu।।।।। ।।।। 00। 0 eng d
03:01 Next, go to the tab 022 ISSN
03:06 Locate the two blank boxes adjacent to 022 question mark
03:12 Note that:

When you click on the ? (question mark) then-

the entire MARC 21 Bibliographic format for the respective tag 022 opens up.

03:24 Here, both the indicators are undefined.
03:28 Now, let us go back to the Koha interface
03:32 So, I will skip the two blank boxes.
03:36 Next, locate the sub-field ‘a’ International Standard Serial Number.
03:43 Enter an 8 digit Journal ISSN (0046-8991)
03:48 However, you have to add the ISSN of the Journal that you have chosen to catalog.
03:55 I will skip the rest of the fields.
03:57 You may consider filling these fields as per the requirement of your library.
04:04 Next, go to the tab 040 CATALOGING SOURCE.

Locate the two blank boxes adjacent to 040 ?

04:14 Here, both the indicators are undefined.
04:18 So, I will leave the two blank boxes as they are.
04:23 Go to sub-field c, Transcribing agency
04:28 Type the name of the Institute/University or the Department here.
04:34 I will type IIT Bombay.
04:37 Next, go to the top again and among the tabs from 0 to 9, click on the tab 2.
04:46 Then go to the tab 245 TITLE STATEMENT:
04:52 Locate the two blank boxes adjacent to 245 ?

As mentioned earlier when you click on the ? (question mark)

05:02 the entire MARC 21 Bibliographic format for the respective tag opens up.
05:09 Let us again go back to the Koha interface.
05:13 Now, type 0 in the first blank box. Note that: 0 is the indicator for No added Entry.
05:22 Type 0 in the 2nd blank box also.
05:26 2nd indicator represents a non-filling character.
05:31 I have entered 0, because under this TITLE: there is no non-filling character.
05:39 In the subfield ‘a’ Title type: Indian Journal of Microbiology.
05:46 You can type the title of your Journal here.
05:50 Now, go to 260 PUBLICATION, DISTRIBUTION, ETC.
05:56 Locate the two blank boxes adjacent to 260?
06:02 Both the indicators for this are undefined, so I will leave the two blank boxes as they are.
06:11 Now, I will fill the details for my book. You can type the details pertaining to your book.
06:18 In the subfield ‘a’ Place of publication, distribution, etc, enter New Delhi.
06:27 In the subfield ‘b’ Name of publisher, distributor, etc, enter Springer.
06:35 In the subfield ‘c’ Date of publication, distribution, etc, enter 2017.
06:44 Now, go back to the top again and from the tabs 0 to 9, click on tab 3.
06:52 Now, go to 300 PHYSICAL DESCRIPTION.
06:57 Locate, the two blank boxes adjacent to 300 ?
07:04 Both the indicators for this are undefined, so I will leave the two blank boxes as they are.
07:12 In the subfield ‘a’ Extent- I will type 11 v.
07:18 Note that, I am subscribing this journal from 11 v onwards.
07:24 So you will have to enter as per your journal.
07:28 Now, go to 310 CURRENT PUBLICATION FREQUENCY.
07:34 Locate, the two blank boxes adjacent to 310?
07:40 Both the indicators for this are undefined, so I will leave the two blank boxes as they are.
07:48 Click on CURRENT PUBLICATION FREQUENCY to expand the tag so that we can fill in the sub-fields.
07:57 In the sub-field ‘a’ Current publication frequency, I will type Quarterly.
08:05 This is because my journal is a quarterly periodical Serial.
08:09 If yours is different, for eg: monthly, bi-monthly, etc. then fill accordingly.
08:16 Next, go back to the top again and from the tabs 0 to 9, click on the tab 6.
08:23 Locate the field 650 SUBJECT ADDED ENTRY--TOPICAL TERM.
08:29 Locate the two blank boxes adjacent to 650 ?

Type 1 in the first blank box.

08:36 Note that: 1 is the indicator for Primary (Level of subject).
08:42 Type 0 in the second blank box.
08:46 Note that: 0 is the indicator for Library of Congress Subject Headings (Thesaurus).
08:53 Next comes the sub-field ‘a’ Topical term or geographic name as entry element.
09:01 Here, I will type subject heading as Microbiology.
09:06 You have to type a relevant, subject heading for your Book or Serial.
09:12 In case, more than one keyword has to be added:
09:16 Then, as explained in an earlier tutorial, click on the small button: Repeat this Tag.
09:23 Duplicate of the tab 650 appears.
09:27 go back to the top again and from the tabs 0 to 9, click on the tab 7.
09:35 On the new page that opens, go to the tab 700 ADDED ENTRY--PERSONAL NAME.
09:44 Locate the two blank boxes adjacent to 700 ?

Type 1 in the first blank box.

09:54 Note that: 1 is the indicator for Surname.
09:58 2nd indicator is undefined by MARC 21, so I will leave it blank.
10:07 Click on ADDED ENTRY--PERSONAL NAME to expand the tag so that we can fill in the sub-fields.
10:15 In the sub-field ‘a' Personal name- enter the Editor’s name.

Kalia, V.C.

10:20 You have to type your book or Serial editor’s name.
10:26 Remember to write the surname first followed by comma and then first name.
10:33 Lastly, from the tabs 0 to 9, click on the tab 9
10:39 Go to 942 ADDED ENTRY ELEMENTS (KOHA).
10:45 Go to sub-field ‘c’: Koha item type, and from the drop down select Serial.
10:54 After filling all the details click on Save at the left corner of the page.
11:01 A new page opens with the title I gave.
11:05 On my interface it says Items for Indian Journal of Microbiology.
11:10 Next, for Add item-

We are prompted to fill details like- Date acquired Source of acquisition

11:22 Cost, normal purchase price,

Barcode, Cost, replacement price etc.

11:31 I have filled in a few details as per my Library.
11:36 You may pause the video and fill the details as per your Library.
11:41 Click inside the field for Date acquired to auto-select the date. However, note that the date is editable.
11:51 If you do not have information for a particular field, then leave it blank.
11:57 Remember that- by default Koha fills in the details for-

Permanent location

12:05 Current location

Full call number and Koha item type

12:13 Additionally, you may click on the buttons-

Add & Duplicate

12:19 Add multiple copies of this item at the bottom of the page.
12:24 After entering all the details, click on the tab Add item at the bottom of the page.
12:31 Another page opens with the entered details of the Journal:

Items for Indian Journal of Microbiology

12:39 With this we have Cataloged the record for Journal titled- Indian Journal of Microbiology by Kalia, V.C
12:49 For Biology section of the library with appropriate details.
12:54 You may now log out from Koha.
12:57 Go to the top right corner of the Koha interface.
13:01 Click on Spoken Tutorial Library and select logout from the drop-down.
13:08 And this brings us to the end of this tutorial.
13:12 Let us summarize

In this tutorial we learnt:

How to catalog serial subscriptions

13:21 For assignment:

Catalog- Journal of Molecular Biology

13:27 The video at the following link summarizes the Spoken Tutorial project.Please download and watch it.
13:34 The Spoken Tutorial Project Team conducts workshops and gives certificates.
13:40 For more details, please write to us.
13:44 Please post your timed queries in this forum.
13:48 Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.
13:55 More information on this mission is available at this link.
14:00 This is Bella Tony from IIT Bombay signing off.Thank you for joining.

Contributors and Content Editors

Bellatony911, Nancyvarkey, Pratik kamble

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