Difference between revisions of "Koha-Library-Management-System/C2/Catalog-Serials/English"

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Line 32: Line 32:
 
Pre-requisites
 
Pre-requisites
  
−
|| You should also have '''Koha '''installed on your system.
+
|| To practise this tutorial, you should have '''Koha '''installed on your system.
 +
 
 +
You should also have '''admin access''' in '''Koha'''.
  
 
If not, please visit the '''Spoken Tutorial '''website for '''Koha installation '''tutorial.
 
If not, please visit the '''Spoken Tutorial '''website for '''Koha installation '''tutorial.
Line 39: Line 41:
  
 
What is '''Serials module'''?
 
What is '''Serials module'''?
−
|| Before we begin, let us understand what are '''Serials modules'''.
+
|| Before we begin, let us understand what is '''Serials modules'''.
 
|-  
 
|-  
 
|| Slide
 
|| Slide
Line 45: Line 47:
 
'''Serials''' module is used for managing subscription of-
 
'''Serials''' module is used for managing subscription of-
 
* '''Journals, '''
 
* '''Journals, '''
−
* '''Magazines and'''
+
* '''Magazines''' and
 
* '''Periodicals '''
 
* '''Periodicals '''
 
that are published periodically.
 
that are published periodically.
Line 52: Line 54:
  
 
* '''Journals, '''
 
* '''Journals, '''
−
* '''Magazines and'''
+
* '''Magazines''' and
 
* '''Periodicals '''
 
* '''Periodicals '''
 
that are published periodically.
 
that are published periodically.
Line 59: Line 61:
  
 
Image of the Journal
 
Image of the Journal
−
|| In this demo, I am going to catalog a serial publication -  
+
|| In this demo, I am going to catalog a '''serial publication''' -  
 
* '''With the title- Indian Journal of Microbiology'''
 
* '''With the title- Indian Journal of Microbiology'''
 
* '''Volume-57'''
 
* '''Volume-57'''
Line 65: Line 67:
 
* '''Quarterly publication for the month of- Jan to March 2017'''
 
* '''Quarterly publication for the month of- Jan to March 2017'''
 
|-  
 
|-  
−
|| Login with '''Superlibrarian''' '''username Bella '''and the '''password.'''
+
|| Login with '''Superlibrarian username Bella '''and her '''password.'''
−
|| To do so, login with the '''Superlibrarian''' '''username '''and '''password.'''
+
|| To do so, login with the '''Superlibrarian username '''and '''password.'''
 
|-  
 
|-  
 
|| On homepage, click on '''Cataloging'''
 
|| On homepage, click on '''Cataloging'''
Line 98: Line 100:
  
 
Cursor on '''nam a22 7a 4500'''
 
Cursor on '''nam a22 7a 4500'''
−
| | Click inside the field for '''000''',''' LEADER'''.  
+
| | Click inside the field for '''000, LEADER'''.  
  
−
By default '''Koha '''shows this value
+
By default '''Koha '''shows this value.
 
|-
 
|-
 
| | Click in the field for '''005 DATE AND TIME OF LATEST TRANSACTION'''
 
| | Click in the field for '''005 DATE AND TIME OF LATEST TRANSACTION'''
Line 108: Line 110:
 
| | Next, click inside the field for '''005 DATE AND TIME OF LATEST TRANSACTION.'''
 
| | Next, click inside the field for '''005 DATE AND TIME OF LATEST TRANSACTION.'''
  
−
'''Koha '''auto generates this value ('''20170720122112.0''')''' '''for my machine.
+
'''Koha '''auto generates this value ('''20170720122112.0''') for my machine.
  
 
You will see a different value on your interface.
 
You will see a different value on your interface.
 
|-
 
|-
 
| | Narration Only
 
| | Narration Only
−
| | I will skip the fields for '''006''' and '''007'''.
+
| | I will skip the fields '''006''' and '''007'''.
 
|-
 
|-
 
| | Cursor on '''170509b xu। । । । । । । । ।  00।  0 eng d'''
 
| | Cursor on '''170509b xu। । । । । । । । ।  00।  0 eng d'''
  
−
| | When '''008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION '''is clicked,  
+
| | When '''008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION '''is clicked, '''Koha '''auto generates this value.
−
 
+
−
'''Koha '''auto generates this value- * '''170509b xu। । । । । । । । ।  00।  0 eng d'''
+
  
 
|-
 
|-
Line 132: Line 132:
 
Cursor on '''022'''
 
Cursor on '''022'''
 
| | Note that: When you click on the''' ? (question mark) '''then-
 
| | Note that: When you click on the''' ? (question mark) '''then-
−
* the entire '''MARC 21 Bibliographic format '''for the respective '''tag''' '''022 '''opens up.
+
* the entire '''MARC 21 Bibliographic format '''
 +
*for the respective '''tag 022 '''opens up.
  
 
Here, both the indicators are undefined.
 
Here, both the indicators are undefined.
Line 142: Line 143:
 
| | So, I will skip the two blank boxes.
 
| | So, I will skip the two blank boxes.
 
|-
 
|-
−
| | Cursoron the subfield '''‘a’ International Standard Serial Number''',  
+
| | Cursor on the sub-field '''‘a’ International Standard Serial Number''',  
  
−
Enter an '''8''' digit''' Journal''' '''ISSN''' number- '''0046-8991'''
+
Enter an '''8''' digit''' Journal ISSN''' number- '''0046-8991'''
  
 
| | Next, locate the sub-field '''‘a’ International Standard Serial Number'''.
 
| | Next, locate the sub-field '''‘a’ International Standard Serial Number'''.
  
  
−
Enter an '''8''' digit''' Journal''' '''ISSN''' ('''0046-8991)'''
+
Enter an '''8''' digit''' Journal ISSN'''.
  
  
−
However, you have to add the '''ISSN '''of the '''Journal''' that you have chosen to '''catalog.'''
+
You have to add the '''ISSN '''of the '''Journal''' that you have chosen to '''catalog.'''
 
|-
 
|-
 
| | Narration Only
 
| | Narration Only
Line 166: Line 167:
 
| | Then go to the tab '''245 TITLE:'''
 
| | Then go to the tab '''245 TITLE:'''
 
|-
 
|-
−
| | Locate the two blank boxes adjacent to''' 245 ?'''-''' '''
+
| | Locate the two blank boxes adjacent to''' 245 ?'''
  
 
Type''' 1 '''in the first blank box.
 
Type''' 1 '''in the first blank box.
Line 172: Line 173:
 
| | Locate the two blank boxes adjacent to''' 245 ?'''
 
| | Locate the two blank boxes adjacent to''' 245 ?'''
  
−
As mentioned earlier when you click on the''' ? (question mark)'''
+
As mentioned earlier  
 +
*when you click on the''' ? (question mark)'''
 
* the entire '''MARC 21 Bibliographic format '''for the respective''' '''tag''' '''opens up.
 
* the entire '''MARC 21 Bibliographic format '''for the respective''' '''tag''' '''opens up.
  
Line 194: Line 196:
 
| | Type '''0''' in the 2nd blank box also.
 
| | Type '''0''' in the 2nd blank box also.
  
−
2nd indicator represents a non-filing character.
+
2nd indicator represents a non-filling character.
  
−
I have entered '''0''', because under this''' TITLE:''' there is no non-filing character.
+
I have entered '''0''', because under this''' TITLE:''' there is no non-filling character.
 
|-
 
|-
−
| | In the subfield ‘'''a’''' '''Title '''enter''': Industrial Microbiology'''
+
| | In the subfield ‘'''a’ Title '''enter''': Industrial Microbiology'''
−
| | In the subfield ‘'''a’''' '''Title '''type''': Indian Journal of Microbiology.'''
+
| | In the subfield ‘'''a’ Title '''type''' Indian Journal of Microbiology.'''
  
 
You can type the title of your Journal here.
 
You can type the title of your Journal here.
Line 207: Line 209:
 
|-
 
|-
 
| | Cursor on the two blank boxes adjacent to 260?
 
| | Cursor on the two blank boxes adjacent to 260?
−
 
−
 
  
  
Line 214: Line 214:
 
| | Locate the two blank boxes adjacent to '''260 ?'''
 
| | Locate the two blank boxes adjacent to '''260 ?'''
  
−
Both the indicators for this are undefined, so I will leave the two blank boxes as they are.
+
Both the indicators for this are undefined.
 +
 
 +
So I will leave the two blank boxes as they are.
 
|-
 
|-
 
| |  
 
| |  
Line 220: Line 222:
 
* In the subfield ‘'''b’ Name of publisher, distributor, etc, '''enter '''Springer'''
 
* In the subfield ‘'''b’ Name of publisher, distributor, etc, '''enter '''Springer'''
 
* In the subfield ‘'''c’''' '''Date of publication, distribution, etc, '''enter '''2017'''  
 
* In the subfield ‘'''c’''' '''Date of publication, distribution, etc, '''enter '''2017'''  
−
 
  
 
| | Now I will fill the details for my book. You can type the details pertaining to your book.
 
| | Now I will fill the details for my book. You can type the details pertaining to your book.
Line 226: Line 227:
 
* In the subfield ‘'''a’ Place of publication, distribution, etc, '''enter''' New Delhi'''
 
* In the subfield ‘'''a’ Place of publication, distribution, etc, '''enter''' New Delhi'''
 
* In the subfield ‘'''b’ Name of publisher, distributor, etc, '''enter '''Springer'''
 
* In the subfield ‘'''b’ Name of publisher, distributor, etc, '''enter '''Springer'''
−
* In the subfield ‘'''c’''' '''Date of publication, distribution, etc, '''enter '''2017'''
+
* In the subfield ‘'''c’ Date of publication, distribution, etc, '''enter '''2017'''
−
 
+
  
 
|-
 
|-
Line 233: Line 233:
 
| | Now, go back to the top again and from the tabs '''0 to 9, '''click on tab''' 3'''
 
| | Now, go back to the top again and from the tabs '''0 to 9, '''click on tab''' 3'''
 
|-
 
|-
−
| | Now, go to '''300 PHYSICAL DESCRIPTION''',
+
| | Go to '''300 PHYSICAL DESCRIPTION''',
 
| | Now, go to '''300 PHYSICAL DESCRIPTION.'''
 
| | Now, go to '''300 PHYSICAL DESCRIPTION.'''
 
|-
 
|-
 
| | Cursor on the two blank boxes adjacent to''' 300?'''
 
| | Cursor on the two blank boxes adjacent to''' 300?'''
−
 
−
 
  
  
Line 245: Line 243:
  
  
−
Both the indicators for this are undefined, so I will leave the two blank boxes as they are.
+
Both the indicators for this are undefined.
 +
 
 +
So I will leave the two blank boxes as they are.
 
|-
 
|-
 
| | Fill in the following details as follows-
 
| | Fill in the following details as follows-
Line 254: Line 254:
  
  
−
Note that, I am subscribing this journal from '''11 v''' onwards.  
+
Note that, I am subscribing this '''journal''' from '''11 v''' onwards.  
  
  
−
So you will have to enter as per your journal.
+
So you will have to enter as per your '''journal'''.
 
|-
 
|-
 
| | Now, go to '''310 CURRENT PUBLICATION FREQUENCY'''
 
| | Now, go to '''310 CURRENT PUBLICATION FREQUENCY'''
Line 263: Line 263:
 
|-
 
|-
 
| | Cursor on the two blank boxes adjacent to '''310?'''
 
| | Cursor on the two blank boxes adjacent to '''310?'''
−
 
−
 
  
  
 
Cursor on both the indicators
 
Cursor on both the indicators
−
| | Locate, the two blank boxes adjacent to '''310?'''
+
| | Locate the two blank boxes adjacent to '''310?'''
  
  
 
Both the indicators for this are undefined, so I will leave the two blank boxes as they are.
 
Both the indicators for this are undefined, so I will leave the two blank boxes as they are.
 
|-
 
|-
−
| | In the subfield '''‘a’''' '''Current publication frequency '''type '''Quarterly'''
+
| | In the subfield '''‘a’ Current publication frequency '''type '''Quarterly'''
  
  
  
−
| | In the sub-field '''‘a’''' '''Current publication frequency, '''I will type '''Quarterly.'''
+
| | In the sub-field '''‘a’ Current publication frequency, '''I will type '''Quarterly.'''
  
 
This is because my journal is a '''quarterly periodical'''.  
 
This is because my journal is a '''quarterly periodical'''.  
Line 294: Line 292:
  
 
* Type''' 1''' in the first blank box.
 
* Type''' 1''' in the first blank box.
 +
 
* Cursor on '''1 '''
 
* Cursor on '''1 '''
−
 
−
 
  
 
* Type''' 0 '''in the second blank box.
 
* Type''' 0 '''in the second blank box.
  
 
* Note that:''' 0 '''is the indicator for '''Library of Congress Subject Headings (Thesaurus)'''
 
* Note that:''' 0 '''is the indicator for '''Library of Congress Subject Headings (Thesaurus)'''
 +
| |
 +
* Locate the two blank boxes adjacent to''' 650 ?'''
  
−
 
−
| | * Locate the two blank boxes adjacent to''' 650 ?'''
 
 
* Type''' 1 '''in the first blank box.
 
* Type''' 1 '''in the first blank box.
  
−
* Note that: '''1 '''is the''' indicator for Primary (Level of subject)'''
+
* Note that: '''1 '''is the indicator for''' Primary (Level of subject)'''
−
 
+
−
 
+
  
 
* Type''' 0 '''in the second blank box.
 
* Type''' 0 '''in the second blank box.
  
 
* Note that:''' 0 '''is the indicator for '''Library of Congress Subject Headings (Thesaurus)'''
 
* Note that:''' 0 '''is the indicator for '''Library of Congress Subject Headings (Thesaurus)'''
−
 
  
 
|-
 
|-
−
| | In the subfield '''‘a’''' '''Topical term or geographic name as entry element '''type subject heading as-
+
| | In the sub-field '''‘a’ Topical term or geographic name as entry element, ''' type subject heading as '''Microbiology'''
−
 
+
| | Next comes the sub-field '''‘a’ Topical term or geographic name as entry element.'''
−
 
+
−
'''Microbiology'''
+
−
| | Next comes the sub-field '''‘a’''' '''Topical term or geographic name as entry element.'''
+
  
  
Line 331: Line 322:
  
  
−
* Duplicate of the tab '''650 '''appears
+
Duplicate of the tag '''650 '''appears.
−
 
+
| |  
−
 
+
In case more than one''' keyword '''has to be added:  
−
| | In case, more than one''' keyword '''has to be added:  
+
 
*Then, as explained in an earlier tutorial, click on the small button: '''Repeat this Tag'''.
 
*Then, as explained in an earlier tutorial, click on the small button: '''Repeat this Tag'''.
−
* Duplicate of the tab '''650 '''appears
+
* Duplicate of the tag '''650 '''appears
−
 
+
  
 
|-
 
|-
Line 346: Line 335:
 
| | Again, go back to the top again and from the tabs '''0 to 9, '''click on the tab''' 7.'''
 
| | Again, go back to the top again and from the tabs '''0 to 9, '''click on the tab''' 7.'''
 
|-
 
|-
−
| |  
+
| | Show new page  
−
 
+
−
 
+
−
 
+
−
Show new page  
+
−
 
+
−
Go to '''700 a''': '''MAIN ENTRY--PERSONAL EDITOR'''
+
−
 
+
  
 +
*Go to '''700 a''': '''MAIN ENTRY--PERSONAL EDITOR'''
 
* Locate the two blank boxes adjacent to''' 700 ? '''
 
* Locate the two blank boxes adjacent to''' 700 ? '''
 
* Type''' 1 '''in the first blank box.
 
* Type''' 1 '''in the first blank box.
Line 363: Line 346:
 
* Locate the two blank boxes adjacent to''' 700 ? '''
 
* Locate the two blank boxes adjacent to''' 700 ? '''
 
* Type''' 1 '''in the first blank box.
 
* Type''' 1 '''in the first blank box.
−
 
  
  
Line 369: Line 351:
  
  
−
'''2nd indicator''' is '''undefined by MARC 21''', so I will leave it blank.
+
2nd indicator is '''undefined by MARC 21''', so I will leave it blank.
−
 
+
  
 
|-
 
|-
Line 377: Line 358:
  
  
−
| | In the '''sub-field ‘a'''’ '''Personal name-''' enter the '''Editor’s''' name.
+
| | In the '''sub-field ‘a’, '''enter the '''Editor’s''' name.
  
  
Line 413: Line 394:
 
On my interface it says-
 
On my interface it says-
  
−
'''Items for Indian Journal of Microbiology by Kalia, V.C. (Record #23)'''
+
'''Items for Indian Journal of Microbiology by Kalia, V.C.'''
 
|-
 
|-
 
| | Cursor on various fields under the section '''Add item'''
 
| | Cursor on various fields under the section '''Add item'''
Line 478: Line 459:
  
  
−
I have filled in a few details as per my '''Library.'''
+
I have filled in a few details as per my library.
  
  
−
You may pause the video and fill the details as per your '''Library.'''
+
 
 +
 
 +
 
 +
 
 +
 
 +
 
 +
 
 +
 
 +
 
 +
 
 +
 
 +
 
 +
 
 +
 
 +
 
 +
You may pause the video and fill the details as per your library.
  
  
Line 487: Line 483:
  
  
−
* Remember that- by default '''Koha''' fills in the details for''' d - Date acquired'''
+
* Remember that by default '''Koha''' fills in the details for''' d - Date acquired'''
  
 
|-
 
|-
−
| | Cursor on* '''Add & Duplicate'''
+
| | Cursor on
 +
* '''Add & Duplicate'''
 
* '''Add multiple copies of this item'''
 
* '''Add multiple copies of this item'''
  
−
 
+
| | Additionally, you may click on the buttons-
−
| | Additionally, you may click on the tabs-
+
 
* '''Add & Duplicate'''
 
* '''Add & Duplicate'''
 
* '''Add multiple copies of this item'''
 
* '''Add multiple copies of this item'''
−
 
  
 
at the bottom of the page.
 
at the bottom of the page.
 
|-
 
|-
 
| | Click on the tab '''Add item'''
 
| | Click on the tab '''Add item'''
−
| | After entering all the details, click on the tab '''Add item '''at the bottom of the page.
+
| | After entering all the details, click on the button '''Add item '''at the bottom of the page.
 
|-
 
|-
 
| | Cursor on '''Items for Indian Journal of Microbiology by Kalia, V.C. (Record #23)'''
 
| | Cursor on '''Items for Indian Journal of Microbiology by Kalia, V.C. (Record #23)'''
−
| | Another page opens with the entered details of the Journal:
+
| | Another page opens with the entered details of the '''Journal:
 +
'''
  
−
'''Items for Indian Journal of Microbiology by Kalia, V.C. (Record #23)'''
+
'''Items for Indian Journal of Microbiology by Kalia, V.C.'''
 
|-  
 
|-  
−
|| '''Slide'''
+
||Same screen continues here
  
  
−
* '''Indian Journal of Microbiology by Kalia, V.C '''
+
|| With this we have catalogued the record for '''Journal '''titled-
−
* For '''Biology section '''of the library
+
−
 
+
−
 
+
−
|| With this we have '''Catalogued''' the record for '''Journal '''titled-
+
−
 
+
  
 
* '''Indian Journal of Microbiology by Kalia, V.C '''
 
* '''Indian Journal of Microbiology by Kalia, V.C '''
 
* For '''Biology section '''of the library with appropriate details.
 
* For '''Biology section '''of the library with appropriate details.
−
 
  
 
|-  
 
|-  
−
|| '''Log out''' from''' Koha'''
+
|| Go to the top left corner of click on''' Spoken Tutorial>>''' select '''log out '''from the drop-down.
−
 
+
−
 
+
−
Go to the top left corner of click on''' Spoken Tutorial>>''' select '''log out '''from the drop-down.
+
 
|| You may now '''log out''' from''' Koha.'''
 
|| You may now '''log out''' from''' Koha.'''
−
 
  
  
Line 535: Line 521:
  
  
−
Click on''' Spoken Tutorial Library '''and select logout from the drop-down.
+
Click on''' Spoken Tutorial Library '''and select '''Logout''' from the drop-down.
  
 
|-  
 
|-  
 
|| Narration Only
 
|| Narration Only
−
|| And this brings us to the end of this tutorial.
+
|| This brings us to the end of this tutorial.  Let us summarize.
 
|-  
 
|-  
 
|| Summary slide
 
|| Summary slide
Line 556: Line 542:
  
 
Catalog- '''Journal of Molecular Biology'''
 
Catalog- '''Journal of Molecular Biology'''
−
|| '''Assignment'''
+
|| For assignment, catalogue  '''Journal of Molecular Biology'''
−
 
+
−
 
+
−
Catalog- '''Journal of Molecular Biology'''
+
 
|- style="background-color:#ffffff;border:1pt solid #000001;padding-top:0cm;padding-bottom:0cm;padding-left:0.088cm;padding-right:0.191cm;"
 
|- style="background-color:#ffffff;border:1pt solid #000001;padding-top:0cm;padding-bottom:0cm;padding-left:0.088cm;padding-right:0.191cm;"
 
|| Slide:
 
|| Slide:
Line 566: Line 549:
 
* It summarises the Spoken Tutorial project.
 
* It summarises the Spoken Tutorial project.
 
* If you do not have good bandwidth, you can download and watch it.
 
* If you do not have good bandwidth, you can download and watch it.
−
 
−
 
 
|| The video at the following link summarizes the '''Spoken Tutorial project.'''
 
|| The video at the following link summarizes the '''Spoken Tutorial project.'''
  
Line 597: Line 578:
  
 
Acknowledgement
 
Acknowledgement
−
 
  
 
* '''Spoken Tutorial Project''' is a part of the Talk to a Teacher project
 
* '''Spoken Tutorial Project''' is a part of the Talk to a Teacher project
 
* It is supported by the '''National Mission on Education through ICT, MHRD, Government of India'''
 
* It is supported by the '''National Mission on Education through ICT, MHRD, Government of India'''
 
* More information on this Mission is available at [http://spoken-tutorial.org/NMEICT-Intro http://spoken-tutorial.org/NMEICT-Intro]
 
* More information on this Mission is available at [http://spoken-tutorial.org/NMEICT-Intro http://spoken-tutorial.org/NMEICT-Intro]
−
 
  
 
|| '''Spoken Tutorial project''' is funded by '''NMEICT, MHRD, Government of India.'''
 
|| '''Spoken Tutorial project''' is funded by '''NMEICT, MHRD, Government of India.'''
Line 612: Line 591:
 
|- style="background-color:#ffffff;border-top:0.75pt solid #000001;border-bottom:1pt solid #000001;border-left:1pt solid #000001;border-right:1pt solid #000001;padding-top:0cm;padding-bottom:0cm;padding-left:0.088cm;padding-right:0.191cm;"
 
|- style="background-color:#ffffff;border-top:0.75pt solid #000001;border-bottom:1pt solid #000001;border-left:1pt solid #000001;border-right:1pt solid #000001;padding-top:0cm;padding-bottom:0cm;padding-left:0.088cm;padding-right:0.191cm;"
 
||  
 
||  
−
|| <span style="color:#000000;">This is Bella Tony from '''IIT Bombay '''
+
|| This is Bella Tony from '''IIT Bombay ''' signing off.
  
 
Thank you for joining.
 
Thank you for joining.
 
|-
 
|-
 
|}
 
|}

Revision as of 10:12, 21 July 2018


Visual Cue
Narration
Title Slide Welcome to the Spoken Tutorial on How to catalog Serial subscriptions.

Learning Objectives

In this tutorial we will learn:
  • How to catalog Serial subscriptions.
Slide Number 3

System Requirement

To record this tutorial, I am using
  • Ubuntu Linux OS 16.04
  • Koha version 16.05
Slide 4a

Pre-requisites

To follow this tutorial, learners should have knowledge of Library Science.
Slide 4b

Pre-requisites

To practise this tutorial, you should have Koha installed on your system.

You should also have admin access in Koha.

If not, please visit the Spoken Tutorial website for Koha installation tutorial.

Slide

What is Serials module?

Before we begin, let us understand what is Serials modules.
Slide

Serials module is used for managing subscription of-

  • Journals,
  • Magazines and
  • Periodicals

that are published periodically.

Serials module is used for managing subscription of-
  • Journals,
  • Magazines and
  • Periodicals

that are published periodically.

Image of the Journal

In this demo, I am going to catalog a serial publication -
  • With the title- Indian Journal of Microbiology
  • Volume-57
  • Number- 1
  • Quarterly publication for the month of- Jan to March 2017
Login with Superlibrarian username Bella and her password. To do so, login with the Superlibrarian username and password.
On homepage, click on Cataloging On the Homepage click on Cataloging.
Click on +New record


From the drop down, select Serials

Then click on +New record


From the drop-down, select Serials.

A new page Add MARC record opens.
Cursor on red colored asterisk Let us proceed to fill in the details below.

Notice that there are a few mandatory fields on this page.

Click on fields marked with red colored asterisk Interestingly, Koha auto-generates values for a few mandatory fields.
Cursor on tabs 0 to 9, Among the range of tabs from 0 to 9, we will start with tab zero.
Click inside the field for 000, Leader.

Cursor on nam a22 7a 4500

Click inside the field for 000, LEADER.

By default Koha shows this value.

Click in the field for 005 DATE AND TIME OF LATEST TRANSACTION

Cursor on the value 20170720122112.0

Next, click inside the field for 005 DATE AND TIME OF LATEST TRANSACTION.

Koha auto generates this value (20170720122112.0) for my machine.

You will see a different value on your interface.

Narration Only I will skip the fields 006 and 007.
Cursor on 170509b xu। । । । । । । । । 00। 0 eng d When 008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION is clicked, Koha auto generates this value.
Next, go to the tab 022 International Standard Serial Number. Next, go to the tab 022 ISSN
Cursor on two blank boxes adjacent to 022 ? Locate the two blank boxes adjacent to 022 ?
Cursor on MARC 21 Bibliographic format

Cursor on 022

Note that: When you click on the ? (question mark) then-
  • the entire MARC 21 Bibliographic format
  • for the respective tag 022 opens up.

Here, both the indicators are undefined.

Narration only Now, let us go back to the Koha interface
Cursor on the two blank boxes So, I will skip the two blank boxes.
Cursor on the sub-field ‘a’ International Standard Serial Number,

Enter an 8 digit Journal ISSN number- 0046-8991

Next, locate the sub-field ‘a’ International Standard Serial Number.


Enter an 8 digit Journal ISSN.


You have to add the ISSN of the Journal that you have chosen to catalog.

Narration Only I will skip the rest of the fields.


You may consider filling these fields as per the requirement of your library.

Cursor on tabs from 0 to 9 >> click on tab 2 Next, go to the top again and among the tabs from 0 to 9, click on the tab 2.
Go to the tab 245 TITLE STATEMENT: Then go to the tab 245 TITLE:
Locate the two blank boxes adjacent to 245 ?

Type 1 in the first blank box.

Locate the two blank boxes adjacent to 245 ?

As mentioned earlier

  • when you click on the ? (question mark)
  • the entire MARC 21 Bibliographic format for the respective tag opens up.
Narration only Let us again go back to the Koha interface
Narration Only Now, type 0 in the first blank box.

Note that: 0 is the indicator for No added Entry.

Type 1 in the first blank box

Cursor on first blank box

Type 0 in the 2nd blank box Cursor on 2nd blank box

Enter value 0 in the 2nd blank box

Type 0 in the 2nd blank box also.

2nd indicator represents a non-filling character.

I have entered 0, because under this TITLE: there is no non-filling character.

In the subfield ‘a’ Title enter: Industrial Microbiology In the subfield ‘a’ Title type Indian Journal of Microbiology.

You can type the title of your Journal here.

Go to 260 PUBLISHER--PUBLICATION, DISTRIBUTION, ETC. Now, go to 260 PUBLISHER--PUBLICATION, DISTRIBUTION, ETC.
Cursor on the two blank boxes adjacent to 260?


Cursor on Both the indicators

Locate the two blank boxes adjacent to 260 ?

Both the indicators for this are undefined.

So I will leave the two blank boxes as they are.

  • In the subfield ‘a’ Place of publication, distribution, etc, enter New Delhi
  • In the subfield ‘b’ Name of publisher, distributor, etc, enter Springer
  • In the subfield ‘c’ Date of publication, distribution, etc, enter 2017
Now I will fill the details for my book. You can type the details pertaining to your book.
  • In the subfield ‘a’ Place of publication, distribution, etc, enter New Delhi
  • In the subfield ‘b’ Name of publisher, distributor, etc, enter Springer
  • In the subfield ‘c’ Date of publication, distribution, etc, enter 2017
Cursor on tabs from 0 to 9 >> Click on tab 3 Now, go back to the top again and from the tabs 0 to 9, click on tab 3
Go to 300 PHYSICAL DESCRIPTION, Now, go to 300 PHYSICAL DESCRIPTION.
Cursor on the two blank boxes adjacent to 300?


Cursor on both the indicators

Locate, the two blank boxes adjacent to 300 ?


Both the indicators for this are undefined.

So I will leave the two blank boxes as they are.

Fill in the following details as follows-
  • Subfield ‘a’ Extent- Enter 11 v.
In the subfield ‘a’ Extent- I will type 11 v.


Note that, I am subscribing this journal from 11 v onwards.


So you will have to enter as per your journal.

Now, go to 310 CURRENT PUBLICATION FREQUENCY Now, go to 310 CURRENT PUBLICATION FREQUENCY
Cursor on the two blank boxes adjacent to 310?


Cursor on both the indicators

Locate the two blank boxes adjacent to 310?


Both the indicators for this are undefined, so I will leave the two blank boxes as they are.

In the subfield ‘a’ Current publication frequency type Quarterly


In the sub-field ‘a’ Current publication frequency, I will type Quarterly.

This is because my journal is a quarterly periodical.


If yours is different, for eg: monthly, bi-monthly, etc. then fill accordingly.

Cursor on tabs from 0 to 9 >> Click in tab 6 Next, go back to the top again and from the tabs 0 to 9, click on the tab 6.
Under field 650 SUBJECT TOPIC Locate the field 650 SUBJECT TOPIC.
  • Locate the two blank boxes adjacent to 650 ?
  • Type 1 in the first blank box.
  • Cursor on 1
  • Type 0 in the second blank box.
  • Note that: 0 is the indicator for Library of Congress Subject Headings (Thesaurus)
  • Locate the two blank boxes adjacent to 650 ?
  • Type 1 in the first blank box.
  • Note that: 1 is the indicator for Primary (Level of subject)
  • Type 0 in the second blank box.
  • Note that: 0 is the indicator for Library of Congress Subject Headings (Thesaurus)
In the sub-field ‘a’ Topical term or geographic name as entry element, type subject heading as Microbiology Next comes the sub-field ‘a’ Topical term or geographic name as entry element.


Here, I will type the subject as Microbiology.


You have to type a relevant subject heading for your book.

Click on the small button: Repeat this Tag


Duplicate of the tag 650 appears.

In case more than one keyword has to be added:

  • Then, as explained in an earlier tutorial, click on the small button: Repeat this Tag.
  • Duplicate of the tag 650 appears
Cursor on the tabs 0 to 9


Click on the tab 7.

Again, go back to the top again and from the tabs 0 to 9, click on the tab 7.
Show new page
  • Go to 700 a: MAIN ENTRY--PERSONAL EDITOR
  • Locate the two blank boxes adjacent to 700 ?
  • Type 1 in the first blank box.


On the new page that opens
  • Go to the tab 700 ADDED ENTRY--PERSONAL EDITOR
  • Locate the two blank boxes adjacent to 700 ?
  • Type 1 in the first blank box.


Note that: 1 is the indicator for Surname.


2nd indicator is undefined by MARC 21, so I will leave it blank.

In the subfield ‘a’ Personal name- enter the Author’s name Kalia, V.C. in the field provided.


In the sub-field ‘a’, enter the Editor’s name.


I will type Kalia, V.C.


You have to type your book editor’s name.


Remember to write the surname first followed by comma and then the first name.

Go to tab 9


In the subfield 942 ‘c’: item type, and from the drop down select- Periodical.


Lastly, from the tabs 0 to 9, click on the tab 9


Go to 942 ADDED ENTRY ELEMENTS (KOHA)


Go to sub-field ‘c’: item type, and from the drop down select- Periodical.

Click on Save After filling all the details click on Save at the left corner of the page.
Cursor on Items for Indian Journal of Microbiology by Kalia, V.C. (Record #23) A new page opens with the title I gave.


On my interface it says-

Items for Indian Journal of Microbiology by Kalia, V.C.

Cursor on various fields under the section Add item

0 - Withdrawn status: I will leave it blank

1 - Lost status : I will leave it blank

2- Source of classification or shelving scheme


Select Dewey Decimal Classification


3- Materials specified (bound volume or other part): Leave blank

4 - Damaged status: if the book is damaged then select Damaged else leave it blank.* I will leave it blank


5 - Use restrictions: Leave blank

7 - Not for loan: Leave it blank Select Not for loan

8 - Collection code: Select Reference

a - Permanent location: Spoken Tutorial Library

b - Current location: Spoken Tutorial Library

c - Shelving location: On Display (Select from drop down)

d - Date acquired: Will change on the day of recording2017-05-05 (Automatic it comes after clicking on the field)

e - Source of acquisition: Vendor name- Mumbai Journals Supplier

f - Coded location qualifier- blank

g - Cost, normal purchase price: Rs 1000

h - Serial Enumeration / chronology: Leave it blank

i - Inventory number: Leave it blank

j - Shelving control number- Leave it blank

o - Full call number- Leave it blank

p- Barcode- Leave blank

t - Copy number- Leave it blank

u - Uniform Resource Identifier- Leave blank

v - Cost, replacement price- 1200

w - Price effective from-05/5/2017

x - Non-public note- Leave blank

y - Koha item type: Periodical

z - Public note: Leave blank

Next, fill in the details for Add item


I have filled in a few details as per my library.









You may pause the video and fill the details as per your library.


  • If you do not have information for a particular field, then leave it blank.


  • Remember that by default Koha fills in the details for d - Date acquired
Cursor on
  • Add & Duplicate
  • Add multiple copies of this item
Additionally, you may click on the buttons-
  • Add & Duplicate
  • Add multiple copies of this item

at the bottom of the page.

Click on the tab Add item After entering all the details, click on the button Add item at the bottom of the page.
Cursor on Items for Indian Journal of Microbiology by Kalia, V.C. (Record #23) Another page opens with the entered details of the Journal:

Items for Indian Journal of Microbiology by Kalia, V.C.

Same screen continues here


With this we have catalogued the record for Journal titled-
  • Indian Journal of Microbiology by Kalia, V.C
  • For Biology section of the library with appropriate details.
Go to the top left corner of click on Spoken Tutorial>> select log out from the drop-down. You may now log out from Koha.


Go to the top left corner of the Koha interface.


Click on Spoken Tutorial Library and select Logout from the drop-down.

Narration Only This brings us to the end of this tutorial. Let us summarize.
Summary slide

In this tutorial we learnt:

  • How to catalog serial subscriptions
Summary


In this tutorial we learnt:

  • How to catalog serial subscriptions
Assignment


Catalog- Journal of Molecular Biology

For assignment, catalogue Journal of Molecular Biology
Slide: About Spoken Tutorial project*
Watch the video available at http://spoken-tutorial.org/What_is_a_Spoken_Tutorial
  • It summarises the Spoken Tutorial project.
  • If you do not have good bandwidth, you can download and watch it.
The video at the following link summarizes the Spoken Tutorial project.

Please download and watch it.


Slide:

Spoken Tutorial workshops

The Spoken Tutorial Project Team*
Conducts workshops using spoken tutorials

The Spoken Tutorial Project Team conducts workshops and gives certificates.


For more details, please write to us.

Slide:

Forum for specific questions

Please post your timed queries in this forum.
Slide:

Acknowledgement

  • Spoken Tutorial Project is a part of the Talk to a Teacher project
  • It is supported by the National Mission on Education through ICT, MHRD, Government of India
  • More information on this Mission is available at http://spoken-tutorial.org/NMEICT-Intro
Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.


More information on this mission is available at

this link.

This is Bella Tony from IIT Bombay signing off.

Thank you for joining.

Contributors and Content Editors

Bellatony911, Nancyvarkey, Pratik kamble