Difference between revisions of "Koha-Library-Management-System/C2/Add-Subscription-in-Serials/English"

• How to add a subscription for a new serial

System Requirement

• Ubuntu Linux OS 16.04
• Koha version 16.05

Pre-requisites

Pre-requisites

And you should also have Admin access in Koha

If not, please visit the Koha Spoken Tutorial series on this website.

In this tutorial, we will learn how to add a new subscription for serials.

Login with Superlibrarian user name and the password

Login with Superlibrarian user name and the password

• Create a new Vendor for Serials subscription with the name as Mumbai Journals Supplier
• Remember to add email id as mumbaijournals@gmail.com
• Click on the checkbox for- Contact about late issues

I will give the name Mumbai Journals Supplier.

Then I have added an email id. - mumbaijournals@gmail.com

Remember to check the check-boxes for-

• Primary acquisitions contact
• Primary serials contact
• Contact about late orders
• Contact about late issues

These details will be used later in this tutorial.

Likewise, you have to fill in the details of your vendor.

[[Image:|top]]

All details shown here are the ones I will be entering in my Koha interface.

(One of two)

Here, we will be prompted to fill some details.

• Click on Search for vendor

• New page Serial subscription: search for vendor, opens up.

• In Vendor name, type Mumbai Journal Supplier.

• Click on OK

• New page Vendor search results opens.

• In the table, under the section Select:, click on Choose

• Same page, Add a new subscription (1/2), re-opens.

• Do not close this page

• Click on the tab Search for vendor adjacent to two empty boxes.

• In a new window, a new page Serial subscription: search for vendor, opens up.

• In the field for Vendor name, I will type Mumbai Journal Supplier.

You should type the name of your vendor here.

Now click on the OK button on the right side of this field.

• A new page showing the Vendor search results opens.

• In the table below, under the section Select:, click on Choose, which is adjacent to the Vendor name.

• The same page, Add a new subscription (1/2), re-opens.

• Do not close this page as this will be used again later in the tutorial.

Cursor on two blank boxes

Cursor on

• Search for record
• Create record

Adjacent to the Record are two blank boxes.

Under these blank boxes are two tabs:

• Search for record
• Create record

Cursor on Create record

Else, click on the tab Create record to create a new entry for the respective serial.

Click on the tab Search for record.

Indian Journal of Microbiology

Therefore, we will click on the tab Search for record.

For Keyword enter Microbiology

Click on Search

In the field for Keyword, enter Microbiology.

Then, click on Search at the bottom of the page.

Cursor on

Title- Indian Journal of Microbiology

Publisher- Springer

ISSN-0046-8991

It has the following details as entered earlier:

Title- Indian Journal of Microbiology

Publisher- Springer

ISSN- 0046-8991

You will see the details that you entered.

Cursor on Add a new subscription (1/2), in the field for Record

Cursor on number 33.

The same window closes and the details entered appear on the page-

Add a new subscription (1/2), in the field for Record

In my case, it shows number 33.

It may be different on your interface depending upon the number of entries that you have made.

• create an item record when receiving this serial,

• do not create an item record when receiving this serial

• create an item record when receiving this serial,

• do not create an item record when receiving this serial

By default Koha selects

• do not create an item record when receiving this serials

• do not create an item record when receiving this serials

When there is an irregular issue:

Skip issue number

Keep issue number

When there is an irregular issue:

Skip issue number

Keep issue number

Select Spoken Tutorial Library from the the drop down.

For Library, I will select Spoken Tutorial Library from the drop-down.

Public note

Nonpublic note

Public note

Nonpublic note

I will keep them blank.

From the drop down select Routing List

From the drop-down, select Routing List.

Number of issues to display to the public >> 4

For Number of issues to display to the public: enter 4.

First issue publication date: >> 01/01/2017

Frequency: select 1/month i.e. monthly from drop-down

Subscription length:* select issues from drop-down Enter amount in numerals >> 4

Subscription start date: >> 01/01/2017

Subscription end date: >> 01/12/2017

Numbering pattern: from drop-down, select Volume and Number

Locale: >> English

For First issue publication date: I will enter 01/01/2017

For Frequency: I will select ⅓ month i.e. quarterly from the drop-down.

Subscription length:

• Select issues from the drop-down
• Enter 4 in the box for enter amount in numerals

Subscription start date: enter 01/01/2017

Subscription end date: enter 01/12/2017

Numbering pattern: from the drop-down, select Volume and Number

Locale: Select English from the drop-down

Pause the video and fill the details

Begins with: Volume= 57

Begins with: Number= 1

Inner counter: Number 4

Cursor on Modify pattern

Pause the video and fill in the entries

To edit the entries, click on Modify pattern at the bottom of the Advanced prediction pattern table.

Note that Pattern name should be: Volume, Number

Numbering formula should be: Vol.{X}, No.{Y}

In the table Advanced prediction pattern,

Koha, by default, selects values for

1. Label:

• For column X as Volume

• column Y as Number

2. Begins with :

• For column X as 57

• Column Y as 1 and so on

1. Number,
2. Publication and
3. Check box for not published

1. Number,
2. Publication date and
3. Check box for Not published

Subscription for Indian Journal of Microbiology.

Cursor on-

• Information
• Planning
• Issues
• Summary

Subscription for Indian Journal of Microbiology

with the following details opens:

• Information
• Planning
• Issues
• Summary

• Starting with:

Volume = 57 and

Number= 1

• Rollover:

Volume=99999 and

Number=4

• The tab Starting with: should be Volume and Number 57 and 1

• For the tab Rollover: Volume and Number should be 99999 and 4

Cursor on

• Issue number: Vol. 57, No. 1
• Planned date: 01/01/2017
• Published date: 01/01/2017
• Published date (text): would be blank
• Status: Expected

This will show the following details-

• Issue number: as Vol. 57 and No. 1
• Planned date: as 01/01/2017
• Published date: as 01/01/2017
• Published date (text): would be blank
• Status: Expected

Purpose of adding Subscription of Serials is for keeping track of-

• Journals
• Magazines
• Serials
• Newspapers
• and other items that are published on a regular schedule.

Go to the top right corner of click on Spoken Tutorial Library>> select log out from the drop-down.

To do so, go to the top right corner of the Koha interface.

Click on Spoken Tutorial Library and select log out from the drop-down

In this tutorial we learnt:

• How to add a Subscription for a new serial

In this tutorial we learnt:

• How to add a Subscription for a new serial

Add a new Subscription for Journal of Molecular Biology

Add a new Subscription for Journal of Molecular Biology

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Please download and watch it.

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