Difference between revisions of "Koha-Library-Management-System/C2/Add-Subscription-in-Serials/English"
Bellatony911 (Talk | contribs) |
Nancyvarkey (Talk | contribs) |
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Remember to check the check-boxes for- | Remember to check the check-boxes for- | ||
− | * '''Primary acquisitions contact | + | * '''Primary acquisitions contact''' |
− | * '''Primary serials contact | + | * '''Primary serials contact''' |
− | * '''Contact about late orders | + | * '''Contact about late orders''' |
* '''Contact about late issues''' | * '''Contact about late issues''' | ||
Line 101: | Line 101: | ||
|| For '''Vendor'''- | || For '''Vendor'''- | ||
− | * Click on | + | * Click on '''Search for vendor ''' |
− | * | + | * New page '''Serial subscription: search for vendor, '''opens up. |
− | * In | + | * In '''Vendor name''', type''' Mumbai Journal Supplier. ''' |
− | * | + | * Click on''' OK ''' |
− | * | + | * New page '''Vendor search results''' opens. |
− | * In the table | + | * In the table, under the section''' Select:''', click on '''Choose ''' |
− | * | + | * Same page, '''Add a new subscription (1/2),''' re-opens. |
− | + | * Do not close this page | |
− | + | ||
− | * Do not close this page | + | |
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* In the field for Vendor name, I will type''' Mumbai Journal Supplier. ''' | * In the field for Vendor name, I will type''' Mumbai Journal Supplier. ''' | ||
− | You should type the name of your vendor here. | + | : You should type the name of your vendor here. |
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* A new page showing the '''Vendor search results''' opens. | * A new page showing the '''Vendor search results''' opens. | ||
− | * In the table below, under the section''' Select:''' | + | * In the table below, under the section''' Select:''', click on '''Choose, '''which is adjacent to the''' Vendor''' name. |
− | + | ||
− | + | ||
* The same page, '''Add a new subscription (1/2),''' re-opens. | * The same page, '''Add a new subscription (1/2),''' re-opens. | ||
Line 175: | Line 171: | ||
Click on the tab '''Search for record.''' | Click on the tab '''Search for record.''' | ||
− | || In an earlier tutorial, we have already cataloged a '''serial '''with the title- '''Indian Journal of Microbiology''' | + | || In an earlier tutorial, we have already cataloged a '''serial '''with the title- |
+ | |||
+ | '''Indian Journal of Microbiology''' | ||
+ | |||
Therefore, we will click on the tab '''Search for record.''' | Therefore, we will click on the tab '''Search for record.''' | ||
Line 181: | Line 180: | ||
| Cursor on '''Catalog search''' | | Cursor on '''Catalog search''' | ||
− | + | For '''Keyword''' enter '''Microbiology''' | |
Click on '''Search''' | Click on '''Search''' | ||
| A new window, '''Catalog search''' opens. | | A new window, '''Catalog search''' opens. | ||
− | In the field for '''Keyword''' enter | + | In the field for '''Keyword,''' enter '''Microbiology.''' |
Then, click on '''Search '''at the bottom of the page. | Then, click on '''Search '''at the bottom of the page. | ||
Line 210: | Line 209: | ||
'''ISSN- 0046-8991''' | '''ISSN- 0046-8991''' | ||
+ | |||
You will see the details that you entered. | You will see the details that you entered. | ||
Line 223: | Line 223: | ||
The same window closes and the details entered appear on the page- | The same window closes and the details entered appear on the page- | ||
− | |||
'''Add a new subscription (1/2), '''in the field for '''Record''' | '''Add a new subscription (1/2), '''in the field for '''Record''' | ||
+ | |||
In my case, it shows number''' 33.''' | In my case, it shows number''' 33.''' | ||
Line 237: | Line 237: | ||
* '''do not create an item record when receiving this serial''' | * '''do not create an item record when receiving this serial''' | ||
− | |||
− | |||
| Moving on, I will leave the following as they are: | | Moving on, I will leave the following as they are: | ||
Line 245: | Line 243: | ||
* '''do not create an item record when receiving this serial''' | * '''do not create an item record when receiving this serial''' | ||
− | |||
− | |||
|- | |- | ||
| Narration Only | | Narration Only | ||
By default''' Koha '''selects | By default''' Koha '''selects | ||
− | |||
* '''do not create an item record when receiving this serials''' | * '''do not create an item record when receiving this serials''' | ||
− | |||
| Note that by default,''' Koha '''selects | | Note that by default,''' Koha '''selects | ||
− | |||
* '''do not create an item record when receiving this serials''' | * '''do not create an item record when receiving this serials''' | ||
− | |||
|- | |- | ||
| Cursor on | | Cursor on | ||
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From the drop-down, select '''Routing List.''' | From the drop-down, select '''Routing List.''' | ||
|- | |- | ||
− | | For '''Location''': | + | | For '''Location''': >> select '''On Display''' |
| For '''Location''': from the drop-down, I will select '''On Display.''' | | For '''Location''': from the drop-down, I will select '''On Display.''' | ||
− | |||
− | |||
− | |||
|- | |- | ||
− | | '''Grace period: ''' | + | | '''Grace period: '''>> select '''15 day(s)''' |
| For '''Grace period: '''I will select '''15 day(s)''' | | For '''Grace period: '''I will select '''15 day(s)''' | ||
|- | |- | ||
− | | | + | |'''Number of issues to display to staff''' >> 4 |
− | |||
− | + | '''Number of issues to display to the public''' >> 4 | |
− | + | ||
| For '''Number of issues to display to staff: '''enter '''4.''' | | For '''Number of issues to display to staff: '''enter '''4.''' | ||
For '''Number of issues to display to the public:''' enter '''4.''' | For '''Number of issues to display to the public:''' enter '''4.''' | ||
− | |||
− | |||
|- | |- | ||
| Click on''' Next''' | | Click on''' Next''' | ||
Line 342: | Line 327: | ||
− | '''First issue publication date: ''' | + | '''First issue publication date: '''>> '''01/01/2017''' |
− | '''Frequency: '''select''' 1/month i.e. monthly '''from | + | '''Frequency: '''select''' 1/month i.e. monthly '''from drop-down |
− | '''Subscription length:'''* select '''issues''' from | + | '''Subscription length:'''* select '''issues''' from drop-down |
− | + | '''Enter amount in numerals''' >> 4 | |
− | '''Subscription start date: ''' | + | '''Subscription start date: '''>> '''01/01/2017''' |
− | '''Subscription end date: ''' | + | '''Subscription end date: '''>> ''' 01/12/2017''' |
− | + | ||
− | + | ||
− | + | ||
− | + | ||
+ | '''Numbering pattern: '''from drop-down, select '''Volume and Number''' | ||
+ | '''Locale: ''' >> English | ||
| For the section, '''Serials Planning, '''enter the following- | | For the section, '''Serials Planning, '''enter the following- | ||
Line 381: | Line 364: | ||
− | '''Locale: Select English | + | '''Locale: '''Select '''English''' from the drop-down |
− | + | ||
− | + | ||
|- | |- | ||
| Cursor on table for''' Volume and Number''' | | Cursor on table for''' Volume and Number''' | ||
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− | '''Begins with: Volume''' | + | '''Begins with: Volume'''= 57 |
− | '''Begins with: Number''' | + | '''Begins with: Number'''= 1 |
− | '''Inner counter: Number''' | + | '''Inner counter: Number''' 4 |
|- | |- | ||
|| Click on''' Show/Hide advanced pattern''' | || Click on''' Show/Hide advanced pattern''' | ||
− | Cursor on ''' | + | Cursor on '''Modify pattern''' |
Pause the video and fill in the entries | Pause the video and fill in the entries | ||
− | || However, if you want to change the pattern-type then | + | || However, if you want to change the pattern-type, then click on''' Show/Hide advanced pattern ''' |
− | + | To edit the entries, click on''' Modify pattern '''at the bottom of the '''Advanced prediction pattern''' table. | |
− | + | ||
− | To edit the entries, click on''' | + | |
Note that''' Pattern name '''should be''': Volume, Number''' | Note that''' Pattern name '''should be''': Volume, Number''' | ||
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In the table '''Advanced prediction pattern, ''' | In the table '''Advanced prediction pattern, ''' | ||
− | '''Koha '''by default selects values for | + | '''Koha, '''by default, selects values for |
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|- | |- | ||
|| Cursor on '''Prediction pattern.''' | || Cursor on '''Prediction pattern.''' | ||
− | || '''Prediction pattern''' will | + | || '''Prediction pattern''' will appear on the same page towards the right side. |
|- | |- | ||
|| Cursor on # '''Volume, ''' | || Cursor on # '''Volume, ''' | ||
Line 442: | Line 421: | ||
# '''Publication and ''' | # '''Publication and ''' | ||
# '''Check box for not published''' | # '''Check box for not published''' | ||
− | |||
− | |||
|| '''Prediction pattern '''will show the details of-# '''Volume, ''' | || '''Prediction pattern '''will show the details of-# '''Volume, ''' | ||
# '''Number, ''' | # '''Number, ''' | ||
− | # '''Publication date | + | # '''Publication date '''and |
− | # | + | # Check box for '''Not published''' |
|- | |- | ||
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'''Subscription for Indian Journal of Microbiology.''' | '''Subscription for Indian Journal of Microbiology.''' | ||
− | Cursor on- * '''Information''' | + | Cursor on- |
+ | * '''Information''' | ||
* '''Planning''' | * '''Planning''' | ||
* '''Issues''' | * '''Issues''' | ||
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|- | |- | ||
− | || Click | + | || Click '''Planning''' |
|| Click on the tab '''Planning''' | || Click on the tab '''Planning''' | ||
Line 481: | Line 459: | ||
* '''Starting with: ''' | * '''Starting with: ''' | ||
− | '''Volume= 57 '''and | + | '''Volume = 57 '''and |
− | '''Number= | + | '''Number= 1 ''' |
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|| Next click the tab '''Issues''' | || Next click the tab '''Issues''' | ||
− | Cursor on | + | Cursor on |
− | + | * '''Issue number: Vol. 57, No. 1''' | |
* '''Planned date: 01/01/2017 ''' | * '''Planned date: 01/01/2017 ''' | ||
* '''Published date: 01/01/2017''' | * '''Published date: 01/01/2017''' | ||
Line 509: | Line 487: | ||
|| Next click the tab '''Issues''' | || Next click the tab '''Issues''' | ||
− | This will show the following details-* '''Issue number: '''as '''Vol. 57 '''and''' No. 1''' | + | This will show the following details- |
+ | * '''Issue number: '''as '''Vol. 57 '''and''' No. 1''' | ||
* '''Planned date: '''as '''01/01/2017 ''' | * '''Planned date: '''as '''01/01/2017 ''' | ||
* '''Published date: '''as '''01/01/2017''' | * '''Published date: '''as '''01/01/2017''' | ||
* '''Published date (text): '''would be blank | * '''Published date (text): '''would be blank | ||
− | * '''Status: | + | * '''Status: Expected''' |
|- | |- | ||
|| Narration Only | || Narration Only | ||
− | || With this | + | || With this the '''Journal subscription''' is added successfully. |
− | + | ||
− | + | ||
|- | |- | ||
|| Narration only | || Narration only | ||
|| | || | ||
− | Purpose of adding '''Subscription of Serials''' is for keeping track of-* '''Journals''' | + | Purpose of adding '''Subscription of Serials''' is for keeping track of- |
+ | * '''Journals''' | ||
* '''Magazines''' | * '''Magazines''' | ||
* '''Serials''' | * '''Serials''' | ||
* '''Newspapers ''' | * '''Newspapers ''' | ||
− | * | + | * and other items that are published on a regular schedule. |
− | + | ||
− | that are published on a regular schedule | + | |
|- | |- | ||
|| '''Log out''' from''' Koha''' | || '''Log out''' from''' Koha''' | ||
− | Go to the top right corner of | + | Go to the top right corner of click on''' Spoken Tutorial Library>>''' select '''log out '''from the drop-down. |
|| You may now '''log out''' from''' Koha.''' | || You may now '''log out''' from''' Koha.''' | ||
Line 556: | Line 532: | ||
In this tutorial we learnt: | In this tutorial we learnt: | ||
− | * How to add a '''Subscription '''for | + | * How to add a '''Subscription '''for a new '''serial''' |
|- | |- |
Revision as of 12:51, 18 August 2017
Visual cue | Narration |
Title Slide | Welcome to the Spoken Tutorial on How to add Subscription in Serials. |
Learning Objectives | In this tutorial we will learn:
|
Slide Number 3
|
To record this tutorial, I am using
|
Slide 4a
Pre-requisites |
To follow this tutorial, learners should have knowledge of Library Science. |
Slide 4b
Pre-requisites |
You should have Koha installed on your system.
|
Narration only | In an earlier tutorial, we had learnt How to catalog Serial subscriptions
|
Show Koha interface
|
Let us go to the Koha interface
|
As explained in an earlier tutorial:
|
As explained in an earlier tutorial in this series, create a new vendor for the serials subscription.
I will give the name Mumbai Journals Supplier. Then I have added an email id. - mumbaijournals@gmail.com Remember to check the check-boxes for-
These details will be used later in this tutorial. Likewise, you have to fill in the details of your vendor. |
Pictorial representation of the Journal
[[Image:|top]] |
Here is the screen-shot of the Journal that we have to subscribe.
All details shown here are the ones I will be entering in my Koha interface. |
On the Koha homepage, click on Serials | Now on the Koha homepage, click on Serials. |
Click on ‘+New Subscription’. | On the page that opens, click on ‘+New Subscription’. |
Cursor on Add a new subscription (1/2)
(One of two) |
It will open another new page that says Add a new subscription (1/2)
Here, we will be prompted to fill some details. |
For Vendor-
|
For Vendor-
|
Cursor on Record
|
Next is Record-
Under these blank boxes are two tabs:
|
Cursor on Search for record
Cursor on Create record |
In case, the record already exists, then click on Search for record.
Else, click on the tab Create record to create a new entry for the respective serial. |
Click on the tab Search for record. |
In an earlier tutorial, we have already cataloged a serial with the title-
Indian Journal of Microbiology
|
Cursor on Catalog search
For Keyword enter Microbiology Click on Search |
A new window, Catalog search opens.
In the field for Keyword, enter Microbiology. Then, click on Search at the bottom of the page. |
Cursor on Search results from 1 to 1 of 1,
Cursor on Title- Indian Journal of Microbiology Publisher- Springer Publication year- ISSN-0046-8991 |
A new page, Search results from 1 to 3 of 3, opens.
It has the following details as entered earlier: Title- Indian Journal of Microbiology Publisher- Springer ISSN- 0046-8991
|
Click on Choose
Cursor on number 33. |
Next, click on Choose button at the right corner of the table.
The same window closes and the details entered appear on the page- Add a new subscription (1/2), in the field for Record
|
Cursor on
|
Moving on, I will leave the following as they are:
|
Narration Only
By default Koha selects
|
Note that by default, Koha selects
|
Cursor on
When there is an irregular issue: Skip issue number Keep issue number |
Next, I will also leave the following as they are:
Skip issue number Keep issue number |
Narration Only | Note that by default, Koha selects: Keep issue number |
Cursor on Library
|
Let’s proceed.
|
Cursor on
Public note Nonpublic note |
If required you may fill in the-
Public note Nonpublic note
|
Cursor on Patron notification:
From the drop down select Routing List |
Next is Patron notification:
|
For Location: >> select On Display | For Location: from the drop-down, I will select On Display. |
Grace period: >> select 15 day(s) | For Grace period: I will select 15 day(s) |
Number of issues to display to staff >> 4
|
For Number of issues to display to staff: enter 4.
|
Click on Next | After entering all the details, click on Next at the bottom of the page. |
Cursor on Add a new subscription (2/2), | A new page, Add a new subscription (2/2), opens. |
Cursor on Serials Planning:
Subscription start date: >> 01/01/2017 Subscription end date: >> 01/12/2017 Numbering pattern: from drop-down, select Volume and Number Locale: >> English |
For the section, Serials Planning, enter the following-
Subscription start date: enter 01/01/2017 Subscription end date: enter 01/12/2017 Numbering pattern: from the drop-down, select Volume and Number
|
Cursor on table for Volume and Number
Pause the video and fill the details |
Next, enter the following for the table for Volume and Number.
Begins with: Number= 1 Inner counter: Number 4 |
Click on Show/Hide advanced pattern
Pause the video and fill in the entries |
However, if you want to change the pattern-type, then click on Show/Hide advanced pattern
To edit the entries, click on Modify pattern at the bottom of the Advanced prediction pattern table. Note that Pattern name should be: Volume, Number Numbering formula should be: Vol.{X}, No.{Y}
Koha, by default, selects values for
2. Begins with :
|
Click on the Test prediction pattern | Now, click on the Test prediction pattern at the bottom of the page. |
Cursor on Prediction pattern. | Prediction pattern will appear on the same page towards the right side. |
Cursor on # Volume,
|
Prediction pattern will show the details of-# Volume,
|
Click on Save subscription at the bottom of the page. | Lastly, click on Save subscription at the bottom of the page. |
Cursor on-
Subscription for Indian Journal of Microbiology. Cursor on-
|
A new page-
Subscription for Indian Journal of Microbiology with the following details opens:
|
Click Planning | Click on the tab Planning |
Volume = 57 and Number= 1
Volume=99999 and Number=4 |
Check the following
|
Next click the tab Issues
Cursor on
|
Next click the tab Issues
This will show the following details-
|
Narration Only | With this the Journal subscription is added successfully. |
Narration only |
Purpose of adding Subscription of Serials is for keeping track of-
|
Log out from Koha
|
You may now log out from Koha.
Click on Spoken Tutorial Library and select log out from the drop-down |
Narration Only | This brings us to the end of this tutorial. |
Summary slide.
In this tutorial we learnt:
|
Summary
In this tutorial we learnt:
|
Assignment
|
Assignment
Add a new Subscription for Journal of Molecular Biology |
Slide:
About Spoken Tutorial project
|
The video at the following link summarizes the Spoken Tutorial project.
Please download and watch it. |
Slide:
Spoken Tutorial workshops The Spoken Tutorial Project Team* Conducts workshops using spoken tutorials
|
The Spoken Tutorial Project Team:* conducts workshops and
For more details, please write to us. |
Slide:
Forum for specific questions |
Please post your timed queries in this forum. |
Slide:
Acknowledgement
|
Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.
More information on this mission is available at this link. |
This is Bella Tony from IIT Bombay signing off.
Thank you for joining. |