Difference between revisions of "LibreOffice-Suite-Calc/C3/Advanced-Formatting-and-Protection/English-timed"
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||00:07 | ||00:07 | ||
− | ||In this tutorial, we will learn how to: | + | ||In this tutorial, we will learn how to: '''Password protect''' a spreadsheet |
− | + | ||
− | + | Password protect a single '''sheet''' or a tab in a spreadsheet, Define '''Ranges''' for a database | |
− | + | ||
− | + | Use the '''Subtotal''' option and '''Validate''' cells. | |
− | + | ||
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||00:25 | ||00:25 | ||
||Here we are using: | ||Here we are using: | ||
− | + | ||
− | + | '''Ubuntu Linux''' version '''10.04''' and '''LibreOffice Suite''' version '''3.3.4'''. | |
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||00:40 | ||00:40 | ||
||First, let us learn to '''password protect''' this file. | ||First, let us learn to '''password protect''' this file. | ||
+ | |||
|- | |- | ||
||00:44 | ||00:44 | ||
||This option ensures that only people who know the password can open this file. | ||This option ensures that only people who know the password can open this file. | ||
+ | |||
|- | |- | ||
||00:51 | ||00:51 | ||
||From the '''Main menu''', click '''File''' and '''Save As'''. | ||From the '''Main menu''', click '''File''' and '''Save As'''. | ||
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||00:55 | ||00:55 | ||
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||00:58 | ||00:58 | ||
||Next, check the ''''Save with password'''' box. | ||Next, check the ''''Save with password'''' box. | ||
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||01:03 | ||01:03 | ||
||Then click '''Save'''. | ||Then click '''Save'''. | ||
+ | |||
|- | |- | ||
||01:06 | ||01:06 | ||
||As we are using the '''Save As''' option, we can either save it as a different file or replace the same file. | ||As we are using the '''Save As''' option, we can either save it as a different file or replace the same file. | ||
+ | |||
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||01:15 | ||01:15 | ||
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||01:20 | ||01:20 | ||
||Then enter a '''password''' | ||Then enter a '''password''' | ||
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||01:23 | ||01:23 | ||
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||01:59 | ||01:59 | ||
||The file opens. | ||The file opens. | ||
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||02:01 | ||02:01 | ||
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||03:07 | ||03:07 | ||
− | ||Click '''OK'''. | + | ||Click '''OK'''.Now, let’s try to select and modify data in a '''cell'''. |
− | + | ||
− | + | ||
− | + | ||
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||03:38 | ||03:38 | ||
||Now, let’s un-protect the sheet. | ||Now, let’s un-protect the sheet. | ||
+ | |||
|- | |- | ||
||03:41 | ||03:41 | ||
||This is simple. | ||This is simple. | ||
+ | |||
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||03:43 | ||03:43 | ||
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||04:12 | ||04:12 | ||
||Each row in this '''database range''' corresponds to a database '''record''' and | ||Each row in this '''database range''' corresponds to a database '''record''' and | ||
+ | |||
|- | |- | ||
||04:17 | ||04:17 | ||
||each '''cell''' in a row corresponds to a database '''field'''. | ||each '''cell''' in a row corresponds to a database '''field'''. | ||
+ | |||
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||04:22 | ||04:22 | ||
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||07:11 | ||07:11 | ||
||This groups the data by '''Serial Number'''. | ||This groups the data by '''Serial Number'''. | ||
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||07:15 | ||07:15 | ||
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||08:11 | ||08:11 | ||
− | ||We get the detailed view of the '''sheet''' along with the grand total of the data under “Costs”. | + | ||We get the detailed view of the '''sheet''' along with the '''grand total''' of the data under “Costs”. |
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||08:21 | ||08:21 | ||
− | ||A dialog-box with message '''Save''' or '''Discard''' | + | ||A dialog-box with the message '''Save''' or '''Discard changes''' appears. |
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||08:37 | ||08:37 | ||
− | || The “Validity” option validates data in the spreadsheet. | + | ||The “Validity” option validates data in the spreadsheet. |
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||08:49 | ||08:49 | ||
− | ||For example | + | ||For example- in “Personal-Finance-Tracker.ods”, we can specify the mode of payment for the items bought, using '''Validation'''. |
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||09:12 | ||09:12 | ||
− | ||Below the heading “M-O-P”, the cells can be used to display the mode of payments | + | ||Below the heading “M-O-P”, the cells can be used to display the mode of payments for the data entries under the heading “Items”. |
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||11:42 | ||11:42 | ||
− | ||To summarize, we have learnt how to: | + | ||To summarize, we have learnt how to: '''Password protect''' a spread sheet |
− | + | ||
− | + | Password protect a single sheet or tab in a spreadsheet file | |
− | + | ||
− | + | How to define '''Ranges''' for database | |
− | + | ||
+ | How to use '''Subtotals''' and | ||
+ | |||
+ | How to '''validate''' cells. | ||
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||12:04 | ||12:04 | ||
− | ||It summarizes the Spoken Tutorial project. | + | ||It summarizes the '''Spoken Tutorial''' project. |
+ | |||
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||12:07 | ||12:07 | ||
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||12:13 | ||12:13 | ||
− | || | + | ||Conducts workshops using spoken tutorials. |
|- | |- | ||
||12:17 | ||12:17 | ||
− | || | + | ||Gives certificates for those who pass an online test. |
|- | |- | ||
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||12:42 | ||12:42 | ||
− | ||spoken hyphen tutorial dot org slash NMEICT hyphen Intro. | + | ||'''spoken hyphen tutorial dot org slash NMEICT hyphen Intro'''. |
|- | |- |
Latest revision as of 14:24, 23 March 2017
Resources for recording Advanced Formatting and Protection
Time | Narration |
00:00 | Welcome to the Spoken Tutorial on Advanced Formatting and Protection in LibreOffice Calc. |
00:07 | In this tutorial, we will learn how to: Password protect a spreadsheet
Password protect a single sheet or a tab in a spreadsheet, Define Ranges for a database Use the Subtotal option and Validate cells. |
00:25 | Here we are using:
Ubuntu Linux version 10.04 and LibreOffice Suite version 3.3.4. |
00:35 | Let’s open “Personal-Finance-Tracker.ods”. |
00:40 | First, let us learn to password protect this file. |
00:44 | This option ensures that only people who know the password can open this file. |
00:51 | From the Main menu, click File and Save As. |
00:55 | The Save dialog-box appears. |
00:58 | Next, check the 'Save with password' box. |
01:03 | Then click Save. |
01:06 | As we are using the Save As option, we can either save it as a different file or replace the same file. |
01:15 | Here, let us replace the file. |
01:18 | Click Yes. |
01:20 | Then enter a password |
01:23 | and re-enter the password in Confirm box also and click OK. |
01:30 | Then, close the "Personal-Finance-Tracker.ods". |
01:36 | Now, let us re-open this file and check what happens. |
01:41 | The Enter Password dialog-box appears! |
01:45 | Let us enter a wrong password here. |
01:48 | Click OK. |
01:50 | We get an error message which says that the password is incorrect. |
01:56 | Now, type the correct password. |
01:59 | The file opens. |
02:01 | How do we remove the password option? It’s simple too. |
02:07 | We un-check the Save with password option. |
02:10 | Again, as we use the Save option, we can either save it as a different file or replace the same file. |
02:18 | Here, let us replace the file. |
02:21 | Click Yes. |
02:23 | Let us close and open this file. |
02:27 | You do not require a password to open the file. |
02:31 | Let’s learn how to password protect the individual sheets from this file. |
02:37 | From the menu bar, click on Tools > Protect Document and Sheet. |
02:44 | The “Protect Sheet” dialog-box appears. |
02:47 | To protect the sheet, first un-check the options “Select Locked cells” and “Select Unlocked cells”. |
02:56 | Now, in the “Password” field, let’s enter “abc”, in the lower case and re-enter the password in the “Confirm” field. |
03:07 | Click OK.Now, let’s try to select and modify data in a cell. |
03:15 | We are not able to select any cell! |
03:18 | The sheet cannot be modified! |
03:22 | But what about the other sheets? |
03:24 | Let’s click on Sheet2. |
03:27 | Let’s select a cell and try to edit it. |
03:30 | Calc allows us to edit the cells in the other sheets. |
03:35 | Let’s go back to the first sheet. |
03:38 | Now, let’s un-protect the sheet. |
03:41 | This is simple. |
03:43 | From the Menu bar, click on “Tools” > “Protect Document” and “Sheet”. |
03:49 | A dialog-box that requests for the password, appears. |
03:53 | Enter “abc” in small case in it and click OK. |
03:59 | We are able to select the cells again! |
04:03 | Let’s learn about Ranges. |
04:06 | You can define a range of cells in a spreadsheet and use it as a database. |
04:12 | Each row in this database range corresponds to a database record and |
04:17 | each cell in a row corresponds to a database field. |
04:22 | You can sort, group, search and perform calculations on the range as you would in any database. |
04:30 | Let’s define a database in “Personal-Finance-Tracker.ods” and sort the data. |
04:38 | First, let’s select the items which we require in the database. |
04:43 | Let’s select all the data under the heading “SN” to "Account" together. We have already learnt how to select data. |
04:53 | Now, let’s name our database. |
04:56 | From the Menu bar, click Data and then click on Define Range. |
05:02 | In the “Name” field, type “dtbs” which is the short-form of database. |
05:08 | Click OK. |
05:10 | Again, from the Menu bar, click Data and Select Range. |
05:15 | Notice that in the “Select Database Range” dialog-box that appears, the name “dtbs” is listed as a database. |
05:24 | Click on the OK button. |
05:27 | Now, let’s sort the data in this database. |
05:31 | From the Menu bar, click Data and Sort. |
05:35 | In the Sort dialog-box that appears, click the “Sort by” field and select “SN”. |
05:42 | Next, from the right side, select “Descending”. |
05:47 | Under the first “Then by” field, click on the drop-down and select “Cost”. |
05:54 | Again, from the right side, select “Descending”. |
05:58 | In the second “Then by” field, click on the drop-down, select “Spent” and then again select “Descending”. |
06:07 | Click OK. |
06:09 | The data is sorted under the heading “SN” and in the descending order! |
06:15 | In a similar manner, we can perform other operations in the database too! |
06:21 | Let’s press the CTRL+Z keys to undo the sort and get the original data. |
06:28 | Now, let’s learn how to use the “Subtotal” option in Calc. |
06:34 | The “Subtotal” option, calculates the grand total of data under different headings, using a mathematical function of our choice. |
06:43 | Let’s find the subtotal of the data under the heading “Cost”. |
06:49 | First, let’s delete the entry in row number 8. |
06:53 | select all data under SN to ACCOUNT together. |
06:59 | Next, from the Menu bar, click Data and Subtotals. |
07:04 | In the Subtotals dialog-box that appears, from the “Group by” field, let us select “SN”. |
07:11 | This groups the data by Serial Number. |
07:15 | Next, in the “Calculate subtotals for” field, click on the “Cost” option. |
07:21 | This will calculate the total of all the entries under it. |
07:26 | Under the “Use function” field , let’s choose “Sum” and click OK. |
07:33 | Notice that the “Grand total” of the entries, under the heading “Costs”, is displayed on the spreadsheet. |
07:41 | On the left side of the sheet there are 3 new tabs “1”, ”2”and “3”. |
07:47 | These tabs give 3 different views of the data. |
07:52 | Let’s click on tab 1. |
07:54 | Notice that only the grand total of the data under “Costs” is displayed. |
08:00 | Click on tab “2” . |
08:02 | The data under “Costs” as well as the grand total is displayed. |
08:08 | Now, click on tab “3”. |
08:11 | We get the detailed view of the sheet along with the grand total of the data under “Costs”. |
08:18 | Let’s close this file. |
08:21 | A dialog-box with the message Save or Discard changes appears. |
08:26 | Click Discard. |
08:28 | Now, let’s re-open the file. |
08:31 | Now, let’s learn about the “Validity” option in LibreOffice Calc. |
08:37 | The “Validity” option validates data in the spreadsheet. |
08:41 | This is done by specifying the “Validation rules” for the selected cells in the spreadsheet. |
08:49 | For example- in “Personal-Finance-Tracker.ods”, we can specify the mode of payment for the items bought, using Validation. |
08:59 | Now, let us delete the heading “Date” and its contents. |
09:04 | Let us give another heading for “Mode of Payment” as “M-O-P”, next to the heading “Received”. |
09:12 | Below the heading “M-O-P”, the cells can be used to display the mode of payments for the data entries under the heading “Items”. |
09:21 | That is, ”Salary”, ”Electricity Bills” and the other components. |
09:27 | Now, let us click on the empty cell just below the heading ”M-O-P”. |
09:33 | This will have the mode of payment for the component “Salary”. |
09:38 | Now, from the Menu bar, click “Data” and “Validity”. |
09:43 | The Validity dialog-box appears. |
09:47 | Let’s click the “Criteria” tab. |
09:50 | From the “Allow” field drop-down, click “List”. |
09:55 | The “Entries” box pops-up. |
09:58 | Let’s enter the options which will appear on validating the selected cell. |
10:05 | Let’s type the first mode of payment as “In Cash” and then press the Enter key from the keyboard. |
10:13 | Next, let’s type the second mode of payment as “Demand Draft”. |
10:19 | Click OK. |
10:21 | The selected cells are validated! |
10:25 | Now, press the down-arrow that is displayed alongside. |
10:30 | Can you see the options that we entered as Mode of Payments in the Entries box? |
10:36 | To validate the cells below, first click on the Format Paintbrush option on the toolbar. |
10:43 | Then, select the cells below the validated cell by pressing the left mouse button and then dragging along the cells. |
10:53 | Now, release the mouse button. |
10:57 | All the selected cells are validated in the same manner. |
11:09 | Now, click on the cell just below the heading “M-O-P” and then click on the down-arrow. |
11:17 | Both the options for mode of payment are displayed. |
11:21 | Let’s select the In Cash option. |
11:25 | In the same manner, you can select “Cash” or “Demand Draft” in each of the validated cells according to the mode of payment made. |
11:36 | This brings us to the end of this Spoken Tutorial on LibreOffice Calc. |
11:42 | To summarize, we have learnt how to: Password protect a spread sheet
Password protect a single sheet or tab in a spreadsheet file How to define Ranges for database How to use Subtotals and How to validate cells. |
12:01 | Watch the video available at the following link. |
12:04 | It summarizes the Spoken Tutorial project. |
12:07 | If you do not have good bandwidth, you can download and watch it. |
12:11 | The Spoken Tutorial Project team: |
12:13 | Conducts workshops using spoken tutorials. |
12:17 | Gives certificates for those who pass an online test. |
12:20 | For more details, please write to:
contact at spoken hyphen tutorial dot org. |
12:27 | Spoken Tutorial project is a part of the Talk to a Teacher project. |
12:31 | It is supported by the National Mission on Education through ICT, MHRD, Government of India. |
12:39 | More information on this mission is available at: |
12:42 | spoken hyphen tutorial dot org slash NMEICT hyphen Intro. |
12:50 | This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd.
Thanks for joining. |