Difference between revisions of "LibreOffice-Suite-Calc/C2/Formatting-Data/English-timed"

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||In this tutorial, we will learn about: * Formatting borders, background colors
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||In this tutorial, we will learn about: Formatting borders, background colors
  
 
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||* Formatting multiple lines of text using '''Automatic Wrapping'''
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||Formatting multiple lines of text using '''Automatic Wrapping'''
  
 
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||* Merging Cells  * Shrinking text to fit the cell.
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||Let us open our ''''personal finance tracker.ods'''' file.
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||So, let us first click on the '''cell''' with the heading "Serial Number", denoted by '''SN'''.
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||I will click on the last option,We see that the borders get formatted according to  our selected style.
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||In order to give background colors to cells, '''Calc''' provides an option called '''Background Color''', located in the Formatting toolbar.
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||In order to give '''background color'''s to cells, '''Calc''' provides an option called '''Background Color''', located in the '''Formatting toolbar'''.
  
 
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||So, let us first click on the '''cell''' which contains the heading "Serial Number", denoted by '''SN'''.
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||Now, in our “personal finance tracker.ods” sheet, let us click on a empty cell.
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||Now click on the '''“Alignment”''' tab, in the dialog-box.
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||In our “personal finance tracker.ods” file , if we want to merge cells containing the 'Serial Number' with the heading “SN” and their corresponding items, then first click on the data entry '1' under the heading '''“SN”'''.
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||In our “personal finance tracker.ods” file , if we want to merge cells containing the '''Serial Number''' with the heading “SN” and their corresponding items, then first click on the data entry '1' under the heading “SN”.
  
 
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||Now hold down the '''Shift''' key on the keyboard and click on the '''cell''' with its corresponding item, '''“Salary”'''.
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||Now, hold down the '''Shift''' key on the keyboard and click on the '''cell''' with its corresponding item, '''“Salary”'''.
  
 
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||The font size of the data in a cell can be automatically adjusted to fit into a cell.
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||The '''font size''' of the data in a cell can be automatically adjusted to fit into a cell.
  
 
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||Let us learn how to do it.
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||Let us learn how to do it,Let's type the text “This is for the month of January” in the cell referenced as '''B14'''.
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||Let's type the text “This is for the month of January” in the cell referenced as '''B14'''.
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||This brings us to the end of the Spoken Tutorial on LibreOffice Calc.
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||This brings us to the end of the '''Spoken Tutorial''' on '''LibreOffice Calc'''.
  
 
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||* Formatting multiple lines of text using Automatic Wrapping.
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||Formatting multiple lines of text using '''Automatic Wrapping'''.
  
 
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||*Merging Cells. * Shrinking text to fit the cell.
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||Merging Cells. * Shrinking text to fit the cell.
  
 
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||The '''Spoken Tutorial''' Project team: * Conducts workshops using spoken tutorials.
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||The '''Spoken Tutorial''' project team: Conducts workshops using spoken tutorials.
  
 
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||08:56  
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||* Gives certificates for those who pass an online test.
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||Gives certificates for those who pass an online test.
  
 
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||09:00
 
||09:00
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||For more details, please write to: contact at spoken hyphen tutorial dot org.
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||For more details, please write to:'''contact at spoken hyphen tutorial dot org'''.
  
 
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||More information on this mission is available at: spoken hyphen tutorial dot org slash NMEICT hyphen Intro.
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||More information on this mission is available at:'''spoken hyphen tutorial dot org slash NMEICT hyphen Intro'''.
  
 
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||09:29  
 
||09:29  
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||This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd.
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||This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd.Thanks for joining.
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Thanks for joining.
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Latest revision as of 12:41, 23 March 2017

Resources for recording Formatting Data

Time Narration
00:00 Welcome to the Spoken tutorial on LibreOffice Calc – Formatting Data in Calc.
00:06 In this tutorial, we will learn about: Formatting borders, background colors
00:12 Formatting multiple lines of text using Automatic Wrapping
00:18 Merging Cells Shrinking text to fit the cell.
00:22 Here, we are using Ubuntu Linux version 10.04 as our operating system and LibreOffice Suite version 3.3.4.
00:33 First, let us learn about formatting borders in LibreOffice Calc.
00:39 Let us open our "personal finance tracker.ods" file.
00:45 Formatting of borders can be done on a particular cell or a block of cells.
00:50 For example- let us format the cells with the headings Serial Number, Item, Cost, Spent, Received, Date and Account.
01:01 So, let us first click on the cell with the heading "Serial Number", denoted by "SN".
01:08 Now, hold down the left mouse button and drag it along the cells containing the headings.
01:14 After selecting the entire horizontal row containing the headings, click on the Borders icon on the Formatting toolbar.
01:23 A drop-down box opens up containing several border styles.
01:28 Click on one of the styles, you want to apply on the borders.
01:33 I will click on the last option,We see that the borders get formatted according to our selected style.
01:39 Let us undo this change.
01:45 The selected cells are still highlighted. Right-click on the selection and choose Format Cells option.
01:54 Now, click on the Borders tab.
01:56 You will see the options for Line arrangement, Line, Spacing to contents and Shadow style.
02:05 Displayed in each of these are the default settings of Calc.
02:10 But, one can change any of these to suit our requirement.
02:14 Under User-defined, you can see a small preview window which displays the selection.
02:22 I will choose the third option under Default and you can see that it is reflected in the preview window.
02:29 I will also change the Style, Width and Color.
02:33 Again notice the change in the preview window.
02:38 Spacing to contents has the Synchronize option checked.
02:42 This means that the same spacing is applied to all the margins.
02:47 One can uncheck it and change the margin spacing as per the requirement.
02:53 I will change Top and Bottom margins to 1.4pt.
03:00 I will leave you to explore the various Shadow styles, on your own.
03:04 Click on OK.
03:06 This will apply the chosen style to the selected cells.
03:11 After learning how to format borders, now let us learn how to give background colors to cells.
03:18 In order to give background colors to cells, Calc provides an option called Background Color, located in the Formatting toolbar.
03:27 Now, let us see how it is implemented.
03:30 For example, let us give a background color to the cells containing the headings.
03:36 So, let us first click on the cell which contains the heading "Serial Number", denoted by "SN".
03:44 Now, hold down the left mouse button and drag it along the cells containing the headings.
03:50 After selecting the entire horizontal row containing the headings, click on the “Background Color” option in the Formatting toolbar.
04:00 A pop-up menu opens up where you can select the color you want to apply as a background.
04:08 Let us click on “Grey” color.
04:11 You can see that the cell background for the headings turns grey.
04:17 Calc provides various options for formatting multiple lines of text.
04:22 The first one is by using “Automatic Wrapping”.
04:26 "Automatic Wrapping” allows a user to enter multiple lines of text into a single cell.
04:33 So, let us see how it is implemented.
04:37 Now, in our “personal finance tracker.ods” sheet, let us click on an empty cell.
04:44 For example- let's click on cell number “B12”.
04:49 Now, do a right-click on cell and then click on the “Format Cells” option.
04:54 Now, click on the “Alignment” tab, in the dialog-box.
04:58 At the bottom of the dialog-box, click on the “Wrap text automatically” option and then click on the OK button.
05:08 Now, we type “THIS IS A PERSONAL FINANCE TRACKER. IT IS VERY USEFUL”.
05:11 You see that the multiple statements get wrapped in a single cell.
05:19 Let's undo the changes.
05:21 After learning about “Automatic Wrapping”, we will now learn how to merge cells in Calc.
05:29 In our “personal finance tracker.ods” file , if we want to merge cells containing the Serial Number with the heading “SN” and their corresponding items, then first click on the data entry '1' under the heading “SN”.
05:46 Now, hold down the Shift key on the keyboard and click on the cell with its corresponding item, “Salary”.
05:55 This highlights the two cells that are to be merged.
05:59 Next, click on the “Format” option in the menu bar and then click on the “Merge Cells” option.
06:07 In the sidebar which pops-up, click on the “Merge Cells” option.
06:12 In order to move the contents of both the cells in a single cell, click on the Yes option in the dialog-box which appears.
06:21 You see that the selected cells get merged into one and the contents are also within the same merged cell.
06:31 Now, let us undo the merging we did by clicking on Ctrl+Z together.
06:37 Next, we will learn how to shrink text to fit into the cell.
06:41 The font size of the data in a cell can be automatically adjusted to fit into a cell.
06:49 Let us learn how to do it,Let's type the text “This is for the month of January” in the cell referenced as B14.
07:00 You see that the text doesn't fit into the cell.
07:03 In order to shrink the text so that it fits, click on the cell referenced as B14 first.
07:11 Now, click on the Format option in the menu bar and then click on Cells.
07:18 Alternately, right-click on the cell and click on Format Cells.
07:24 You see that the “Format Cells” dialog-box opens.
07:28 Click on the Alignment tab in the dialog-box.
07:31 At the bottom of the dialog-box, click on the “Shrink to fit cell size” check-box and then click on the OK button.
07:41 You see that the entire text shrinks and adjusts itself by decreasing its font size so that the text fits into the cell referenced as B14.
07:54 Let's undo the changes.
07:57 This brings us to the end of the Spoken Tutorial on LibreOffice Calc.
08:02 To summarize, we learned about: * Formatting Borders, background colors in Calc.
08:09 Formatting multiple lines of text using Automatic Wrapping.
08:14 Merging Cells. * Shrinking text to fit the cell.
08:19 COMPREHENSIVE ASSIGNMENT-
08:21 Open “spreadsheet practice.ods” sheet.
08:25 Select all the headings.
08:27 Give the background color to the headings as blue.
08:31 Using “Automatic Wrapping”, type the text: “This is a Department Spreadsheet”.
08:37 Shrink this text to fit in the cell.
08:40 Watch the video available at the following link.
08:43 It summarizes the Spoken Tutorial project.
08:46 If you do not have good bandwidth, you can download and watch it.
08:51 The Spoken Tutorial project team: Conducts workshops using spoken tutorials.
08:56 Gives certificates for those who pass an online test.
09:00 For more details, please write to:contact at spoken hyphen tutorial dot org.
09:06 Spoken Tutorial project is a part of the Talk to a Teacher project.
09:11 It is supported by the National Mission on Education through ICT, MHRD, Government of India.
09:18 More information on this mission is available at:spoken hyphen tutorial dot org slash NMEICT hyphen Intro.
09:29 This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd.Thanks for joining.

Contributors and Content Editors

Minal, PoojaMoolya, Pratik kamble, Sandhya.np14

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