Difference between revisions of "LibreOffice-Suite-Calc/C2/Introduction-to-LibreOffice-Calc/English-timed"

||Welcome to the Spoken tutorial on Introduction to LibreOffice Calc.

||In this tutorial we will learn about:

||Introduction to LibreOffice Calc.

||Various toolbars in LibreOffice Calc.

||How to open a new document in Calc.

||LibreOffice Calc is the spreadsheet component of the LibreOffice Suite.

||Just like Writer deals largely with text information, spreadsheet deals largely with numeric information.  

||It is the equivalent of Microsoft Excel in Microsoft Office Suite.

||It is a free and open source software so it can be copied, reused and distributed free of cost.

||To get started with LibreOffice suite, you can use either '''Microsoft Windows 2000''' and its higher versions like '''MS Windows XP''' or '''MS Windows 7''' or you can use '''GNU/Linux''' as your Operating System.

||Here we are using '''Ubuntu Linux''' version 10.04 as our operating system and '''LibreOffice Suite''' version 3.3.4.

||If you do not have LibreOffice Suite installed, Calc can be installed by using '''Synaptic Package Manager'''.

||For more information on '''Synaptic Package Manager''', please refer to the Ubuntu Linux Tutorials on this website and download LibreOffice Suite by following the instructions on this website.

||Detailed instructions are available in the first tutorial of LibreOffice Suite.

||Remember, when installing, use the '''Complete''' installation for Calc.

||If you have already installed LibreOffice Suite, you will find LibreOffice Calc by clicking on the '''Applications''' option at the top left of your screen and then clicking on '''Office''' and then on '''LibreOffice''' option.

||A new dialog box opens up with various LibreOffice components.

||In order to access LibreOffice Calc, click on the '''Spreadsheet''' component in the new dialog box.

||This will open an empty document in the main Calc window.

||Now let us learn about the main components of the Calc window.

||The document in Calc is called a '''workbook'''. A workbook contains many sheets called as spreadsheets.

||Each spreadsheet consists of cells arranged in rows and columns. Each row is identified by a number and each column by an alphabet.

||A particular cell, which refers to an intersection of a row and a column is identified by its relevant row number and column alphabet.

||Cells can hold information like text, numbers, formulas, and many more data elements for display and manipulation.

||Each spreadsheet can have many sheets and each sheet can have little more than one million rows and one thousand columns which gives us more than one billion or hundred crore cells in a single sheet.

||The Calc window has various toolbars like the title bar, the menu bar, the standard toolbar, the formatting bar, the formula bar and the status bar.

||Apart from these toolbars, there are two additional fields, namely '''Input line''' and '''Name box''' at the top.

||Now you can see three sheet tabs at the bottom left corner of the spreadsheet namely, '''Sheet1”, Sheet 2''' and '''Sheet 3'''.

||These tabs enable access to each individual sheet, with the visible sheet having a white tab.

||Clicking on another sheet tab displays that particular sheet, and its tab turns white.

||The main section of the spreadsheet where the data is entered contains various cells in the form of a grid.  Each cell is at the intersection of a column and a row.

||At the top of the columns and at the left end of the rows are a series of gray boxes containing letters and numbers. These are the column and row headers.

||The columns start at '''A''' and go on to the right, and the rows start at '''1''' and go down.

||These column and row headers form the cell references that appear in the '''Name Box''' field.

||After learning about the various components in Calc we will now learn how to open a new document in LibreOffice Calc.

||You see that a new Calc window opens up in both the cases.

||Now we will learn how to build a '''Personal Finance Tracker''' in the spreadsheet.

||So click on the cell referenced as A1 in the first sheet of the spreadsheet.

||Let us type the heading as '''SN''' which denotes the serial number of the items which we will represent in the spreadsheet.

||Now click on the cell referenced as B1 and type another heading as '''Items'''.

||Similarly, click on the cells '''C1, D1, E1, F1''' and '''G1''' one after the other and write the headings as '''Cost''', '''Spent''', “Received”, '''Date''' and '''Account''' respectively.

||Once done writing your spreadsheet you should save it for future use.

||A dialog box appears on the screen where you are required to enter the name of your file under the '''Name''' field.

||So enter the name of the file as '''Personal Finance Tracker'''.   

||Below the '''Name''' field you have the '''Save in folder''' field where you are required to enter the folder name which will contain your saved file.

||So click on the down arrow in the '''Save in folder''' field.

||A list of folder options appears. Here we can choose the folder where we want our file to be saved.

||So the file will be saved on the '''desktop'''.

||Now click on the '''File type''' option in the dialog box.

||It shows you a list of file type options or file extensions under which you can save your file.

||The default file type in LibreOffice Calc is the '''ODF Spreadsheet''' which provides the extension '''dot ods'''.

||Besides saving in dot ods format which can be opened in LibreOffice Calc, you can also save your file in '''dot xml, dot xlsx''' and in '''dot xls''' format which can be opened in the MS Office Excel program.

||This is often used to store spreadsheet data in a text file format, which reduces the file size hugely and is easily portable.

||You see that the file type, '''ODF Spreadsheet and within brackets, dot ods''' gets displayed next to the '''File type''' option.

||This takes you back to the Calc window with the filename and extension of your choice on the title bar.

||This is done in the same way as explained before. .

||So click on the '''File''' option in the menu bar and then click on the '''Save As''' option.

||Now click on the '''File Type''' option, and then click on the '''HTML Document''' and within braces '''OpenOffice dot org Calc''' option.

||Now put a check on the '''Ask when not saving in ODF format''' option in the dialog box.

||Finally click on the '''Keep Current Format''' option.

||The document can also be exported to PDF format by simply clicking on the '''Export Directly as PDF''' option in the standard tool bar. As before,

||choose the location where you wish to save.

||Alternately you can do so by clicking on the '''File''' option in the menu bar and then clicking on the '''Export as pdf''' option.

||In the dialog box which appears, click on the '''Export''' option and then click on the '''Save''' button.

||Lets close this document by click on '''File''' and then '''Close'''.  

||Next we will learn how to open an existing document in LibreOffice Calc.

||To open an existing document, click on the '''File''' menu in the menu bar at the top and then click on the '''Open''' option.

||A dialog box appears on the screen.

||Here find the folder where you saved your document.

||So click on the small pencil button at the top left corner of the dialog box. It has the name, '''Type a file name'''.

||So we type the name of the file as '''Personal Finance Tracker'''.

||Now in the list of file names that appears, choose '''Personal Finance Tracker dot ods'''.

||Now click on the '''Open''' button.

||You see that the file '''Personal Finance Tracker.ods''' opens.

||Alternately you can open an existing file by clicking on the '''Open''' icon in the toolbar at the top and doing the further process in the same manner.

||So let us modify the file by making the headings bold and increasing their font size.

||So first click on the cell referenced as '''A1'''. Select the headings '''SN''', '''Cost”, “Spent”, “Received”, “Date''' and '''Account''' by clicking on the left  

mouse button and then dragging it along all the headings.

||This will select the text and highlight it. Now release the left mouse button. The text should still be highlighted. Now click on the '''Bold''' icon in the standard toolbar.

||The headings thus become '''bold'''.

||Now let us increase the '''font''' size of the headings.

||So lets select the headings and then click on the '''Font Size''' field in the toolbar.

||In the drop down menu, let us choose '''14'''.

||So you see that the font size of the headings increases.

||Now let us change the '''font''' style we are using.

||So click on the down arrow in the '''Font Name''' field and then select '''Bitstream Charter''' as the font name.

||This brings us to the end of the Spoken Tutorial on LibreOffice Calc.

||How to save and Close a document in Calc.  

||COMPREHENSIVE ASSIGNMENT Open a new document in Calc.

|| Save it under the name '''Spreadsheet Practice.ods'''

||Write the headings as '''Serial number”, “Name”, “Department''' and '''Salary'''.  

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||This tutorial has been contributed by ...............................(Name of the translator and narrator)

 

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