Difference between revisions of "Thunderbird/C2/Address-Book/English-timed"
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Latest revision as of 10:02, 24 May 2016
| Time | Narration |
| 00:00 | Welcome to the Spoken Tutorial on Address Book in Mozilla Thunderbird. |
| 00:06 | In this tutorial, we will learn how to add, view, modify and delete contacts from the Address Book. |
| 00:14 | We will also learn how to: |
| 00:16 | * Create a New Address Book. |
| 00:18 | * Delete an existing Address Book. |
| 00:20 | * Import contacts from other mail accounts. |
| 00:24 | Here we are using Mozilla Thunderbird 13.0.1 on Ubuntu 12.04. |
| 00:32 | What is an Address Book? |
| 00:34 | An address book works the same way as the Contacts feature in your mobile phone. |
| 00:39 | You can use the Address Book to create and maintain contacts. |
| 00:45 | There are two types of Address Books in Thunderbird: |
| 00:48 | Personal address book allows you to create new contacts. |
| 00:53 | Collected address book automatically collects the email addresses from outgoing or sent mails. |
| 00:59 | Click on the Thunderbird icon in the Launcher. |
| 01:02 | The Thunderbird window opens. |
| 01:05 | Now, let’s learn to add contacts in the Personal Address Book. |
| 01:10 | From the Main menu, click on Tools and Address Book. |
| 01:14 | The Address Book dialog-box appears. |
| 01:17 | In the left panel, you can see both the Personal and Collected Address Books. |
| 01:23 | By default, the Personal Address Book is selected in the left panel. |
| 01:28 | The right panel is divided into two parts. |
| 01:31 | The top half displays the contacts. |
| 01:34 | The bottom half displays the complete details of the contact selected at the top. |
| 01:40 | Let’s create a new contact. |
| 01:44 | In the toolbar, click New Contact. |
| 01:47 | The New Contact dialog-box appears. |
| 01:50 | Click the Contact tab. |
| 01:53 | Let’s enter first as "AMyNewContact". |
| 01:57 | Enter Email as USERONE at GMAIL dot COM. |
| 02:02 | Note that the field Display Name is automatically updated with the First Name. |
| 02:10 | Click the Private tab. Use this tab to store the complete postal address for the contact. |
| 02:18 | You can use the Work, Other and Photo tabs to store relevant information and even the photograph of the contact. |
| 02:26 | Click OK. |
| 02:29 | The contact is added and displayed in the right panel. |
| 02:34 | In the same manner, let’s add two more contacts "VMyNewContact" and "ZMyNewContact". |
| 02:48 | Let’s suppose we want to sort contacts by name. |
| 02:52 | From the Main Menu, click on View >> Sort by and Name. |
| 02:58 | Notice that the contacts are sorted in the ascending order, by default. |
| 03:04 | To sort it in the ascending order- from the Main Menu, click on View >> Sort by and Ascending. |
| 03:13 | Alternately, in the Address Book dialog-box, from the right panel, simply click on Name. |
| 03:19 | The names are now sorted in the descending order! |
| 03:24 | Now, let’s search for a contact. |
| 03:27 | We can search for a contact using the Name or the By Email. |
| 03:33 | Let’s search for the name "AMyNewContact". |
| 03:37 | Go to the Address Book dialog-box. |
| 03:40 | In the Search field, enter "AMyNewContact". |
| 03:45 | Notice, the Search field. |
| 03:47 | Instead of the Magnifying glass icon, a small cross icon is displayed. |
| 03:54 | Only the contact "AMyNewContact" is displayed in the top right panel. |
| 04:01 | Now, in the Search field, click the cross icon. |
| 04:05 | All the contacts are now visible in the top right panel. |
| 04:09 | Pause this tutorial and do this assignment. |
| 04:13 | Search for emails by Subject. |
| 04:16 | Suppose the contact information for "ZMyContact" has changed, |
| 04:21 | can we edit this information? Yes, we can! |
| 04:26 | From the right panel, let’s select ZMyNewContact. |
| 04:30 | Now, right-click for the context-menu and select Properties. |
| 04:36 | The Edit Contact for ZMyNewContact dialog-box appears. |
| 04:42 | Let’s change the name to "MMyNewContact". |
| 04:46 | Now, let’s change the field "Display Name" to "MMyNewContact". |
| 04:53 | We shall also add a Work Title and Department. |
| 04:57 | Click the Work tab. |
| 04:59 | In the Title, enter "Manager" and in Department, enter "HR". Click OK. |
| 05:06 | Look at the contact details in the bottom right panel. It has been updated. |
| 05:13 | Now, how can we delete unwanted contacts in Thunderbird? |
| 05:18 | First, select the Contact. |
| 05:20 | Right-click to view the context menu and click Delete. |
| 05:25 | A confirmation dialog-box appears. Click OK. |
| 05:30 | The contact is deleted and is no longer displayed on the contact list. |
| 05:37 | Thunderbird also allows you to create your own address book. |
| 05:41 | This is in addition to the two default books, that is, Personal Address Book and Collected Addresses. |
| 05:50 | Let’s create a new Address Book. |
| 05:53 | Remember, you must keep the Address Book dialog-box open. |
| 05:58 | From the Main menu, go to File, click New and select Address Book. |
| 06:04 | The New Address Book dialog-box appears. |
| 06:08 | In the Address Book Name field, type: "Office Contacts". Click OK. |
| 06:16 | The address book we created is displayed in the left panel. |
| 06:20 | You can use this address book in the same manner you use the default address books. |
| 06:28 | Pause this tutorial and do this assignment. |
| 06:31 | Create a new Address Book and add contacts to it. |
| 06:36 | Next, let’s learn to delete an Address Book. |
| 06:41 | Remember, when you delete an address book all the contacts associated with it are also deleted. |
| 06:50 | To delete the address book "Office Contacts" from the left panel, select it. |
| 06:56 | Right-click to view the context menu and select Delete. |
| 07:01 | A dialog-box requesting you to confirm the delete action appears. Click OK. |
| 07:10 | The address book is deleted. |
| 07:14 | Pause this tutorial and do this assignment. |
| 07:17 | Create a new address book called "Additional Office Contacts". |
| 07:22 | Use the Edit option in the Address Book toolbar. |
| 07:27 | Delete this address book. |
| 07:30 | From the Main menu in the Address Book dialog-box, select Edit and Search Addresses. |
| 07:37 | Use the Advanced Search option to search for addresses. |
| 07:43 | Thunderbird allows us to import contacts from other Mail accounts too. |
| 07:48 | This way we can update the contacts without losing their contact information. |
| 07:55 | Let’s import the contacts from our Gmail account. |
| 07:59 | First we open the Gmail account. |
| 08:02 | Open a fresh browser and then type the url: "www.gmail.com". Press Enter. |
| 08:12 | The Gmail home-page appears. |
| 08:15 | Enter the 'Username' as STUSERONE at gmail dot com. Enter your password. |
| 08:24 | Click Sign In. The Gmail window appears. |
| 08:29 | For the purposes of this tutorial, we have created four contacts in Gmail. |
| 08:35 | From the top-left of the Gmail window, click on GMail and Contacts. |
| 08:41 | The Contacts tab appears. |
| 08:44 | Click More and select Export. |
| 08:48 | The Export contacts dialog-box appears. |
| 08:51 | In the field "Which contacts do you want to export?", select All contacts. |
| 08:58 | In the field Which export format?, select Outlook CSV format. Click Export. |
| 09:06 | The Opening contacts.csv dialog-box appears. |
| 09:11 | Select Save File. Click OK. |
| 09:15 | The Downloads dialog-box appears. |
| 09:18 | This is the default folder in which the document is saved. |
| 09:23 | The file is saved as contacts.csv, in the default Downloads folder. |
| 09:30 | Close the Downloads dialog-box. |
| 09:34 | From the Main menu, click Tools and select Import. |
| 09:39 | The Import dialog-box appears. |
| 09:42 | Select Address Books. Click Next. |
| 09:47 | From the Select type of file list, click on Text file. Click Next. |
| 09:54 | Browse to Downloads folder. |
| 09:57 | Click the Select which types of files are shown button and select All Files. |
| 10:04 | Select contacts.csv. Click Open. |
| 10:10 | The Import Address Book dialog-box appears. |
| 10:14 | Ensure that the box First record contains field names is checked. |
| 10:20 | In this tutorial, we shall check and match only the First Name, Last Name and Primary Email fields. |
| 10:28 | And uncheck all the other fields from the left side. |
| 10:33 | The First Name on the left is already aligned with the First Name on the right. |
| 10:39 | You must use the Move Up and Move Down buttons to match Mozilla Thunderbird Address Book fields column on the left |
| 10:47 | with Gmail Record data to import column on the right. |
| 10:52 | Let’s select Last Name field on the left and click the Move Down button. |
| 10:58 | Notice that the Last Name on the Address Book fields column and the Last Name on the Record data to import column are now aligned. |
| 11:07 | Now, select Primary Email and click on the Move Down button until it is aligned to E-mail Address. Click OK. |
| 11:17 | A message that the address book has been imported is displayed. Click Finish. |
| 11:24 | The Gmail Address Book is imported to Thunderbird. |
| 11:28 | In the left panel of the Address Book dialog-box, a new folder contacts has been added. |
| 11:36 | Click on contacts. |
| 11:38 | The First names along with the email address are displayed. |
| 11:43 | We have imported the Gmail address book to Thunderbird! |
| 11:48 | Close the Address Book by clicking on the red cross on the top left corner of the dialog-box. |
| 11:55 | Finally, log out of Thunderbird. From the Main menu, click File and Quit. |
| 12:02 | This brings us to the end of this tutorial on Thunderbird. |
| 12:06 | In this tutorial, we learnt how to add, view, modify and delete contacts from the Address Book. We also learnt how to: |
| 12:17 | * Create a New Address Book. |
| 12:19 | * Delete an existing Address Book. |
| 12:21 | * Import contacts from other mail accounts. |
| 12:25 | Here is an assignment for you - |
| 12:27 | Create a new address book. |
| 12:29 | Add and view contacts. |
| 12:32 | Import contacts from your personal email ID to your Thunderbird account. |
| 12:38 | Select and match all the fields while importing the address book. |
| 12:43 | Watch the video available at the following link. |
| 12:46 | It summarizes the Spoken Tutorial project. |
| 12:50 | If you do not have good bandwidth, you can download and watch it. |
| 12:54 | The Spoken Tutorial project team: |
| 12:56 | * Conducts workshops using spoken tutorials. |
| 12:59 | * Gives certificates for those who pass an online test. |
| 13:03 | For more details, please write to:
contact at spoken hyphen tutorial dot org. |
| 13:10 | Spoken Tutorial project is a part of the Talk to a Teacher project. |
| 13:14 | It is supported by the National Mission on Education through ICT, MHRD, Government of India. |
| 13:22 | More information on this mission is available at:
spoken hyphen tutorial dot org slash NMEICT hyphen Intro. |
| 13:32 | This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd.
Thanks for joining. |
