Difference between revisions of "LibreOffice-Suite-Draw/C2/Common-editing-and-print-functions/English-timed"

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* '''Ubuntu Linux''' version '''10.04''' and
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||The Spoken Tutorial Project team:
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Revision as of 15:57, 8 March 2016

Time Narration
00:01 Welcome to the Spoken Tutorial on Common Editing and Printing Functions in LibreOffice Draw.
00:08 In this tutorial, you will learn how to:
00:10 * Set margins for the Draw page
00:13 * Insert page numbers, Date and time
00:16 * Undo and Redo actions
00:18 * Rename a page and
00:20 * Print a page.
00:22 Here, we are using:
  • Ubuntu Linux, version 10.04 and
  • LibreOffice Suite, version 3.3.4.
00:33 Let’s open the file 'WaterCycle' and select the page that has the 'WaterCycle' diagram.
00:40 Let’s set Page Margins for this drawing.
00:44 Why are Page Margins necessary?
00:46 Page Margins determine the space within which the objects will be placed inside a page.
00:53 For example, we may need to print the drawing and file it.
00:57 Margins ensure that there is adequate space on the sides
01:01 so that a part of the figure is not cut or hidden when we print it.
01:07 Let’s set Page Margins and then print the WaterCycle drawing.
01:11 Let’s say the paper size that we use to print this diagram, is not the standard size.
01:18 It has a width of 20 cms and a height of 20 cms.
01:23 It also requires a bottom margin of 1.5 cms.
01:29 To set these measurements from the Main menu, select Format and click Page.
01:35 The Page Setup dialog-box appears.
01:38 Select the Page tab.
01:41 In the Width field, enter the value “20” and in the Height field “20”.
01:47 Under Margins, in the Bottom field, enter '1.5'.
01:54 To the right, you will see a preview of the Draw page.
01:58 This preview displays the changes made to the Draw page.
02:02 Click OK.
02;04 How does the drawing look?
02:06 It spills out of the page!
02:08 This also means that a part of the drawing will be lost when it is printed.
02:14 You must ensure that:
02:15 * The drawings are always within the margins.
02:18 * When you draw, no part of the drawing spills out of the margin.
02:23 Therefore, it is a good practice to set up the page margins before you begin your drawing.
02:29 Again, from the Main menu, select Format and click Page.
02:35 The Page Setup dialog-box appears.
02:38 Click on the Page tab.
02:40 Click the Format drop-down list and select "A4".
02:45 This is the original margin that we had set.
02:48 Click OK.
02:52 The drawing is placed within the margins.
02:55 You can also access the Page setup dialog-box from the Draw page
03:00 by right-clicking on the page and using the context menu.
03:05 Let’s click Cancel and exit the dialog-box.
03:09 Now, let us insert page numbers, date, time and the author’s name.
03:15 Let us select the page with the WaterCycle diagram and insert a page number.
03:21 Go to the Main menu, select Insert and click Fields.
03:27 The list of Fields is displayed.
03:31 Fields contain values that are automatically generated by Draw.


03:35 We simply have to insert a Field and the value generated by Draw.
03:41 Let us click on Page number.
03:43 A text-box with the number '1' is inserted on the Draw page.
03:48 Let’s adjust the size of this text-box and make it a little smaller.
03:55 Now, let us drag the box and place it at the bottom right corner of the page.
04:01 To move the number box smoothly, select the number box and press the Shift key.
04:07 Now, let’s move it further down.
04:11 Let’s check if the next number has been inserted on page two of this Draw file.
04:17 It does not have a page number!
04:20 The page number is inserted only in the page where we inserted the field!
04:26 Now, let’s learn how to change the page number format.
04:30 From the Main menu, click on Format and select Page.
04:36 The Page Setup dialog-box appears.
04:39 Click on the Page tab.
04:41 Under the Layout settings, select Format.
04:45 From the drop-down list, select a, b, c.
04:49 Click OK.
04:52 The page numbering has changed from 1, 2, 3 to a, b, c.
04:58 Likewise, you can change it to any format.
05:01 Let’s learn how to insert Date and Time fields.
05:05 You can also insert Date and Time stamps on your Draw page.
05:10 You can do so by clicking on Insert and Fields.
05:14 One is Date(fixed) and Time(fixed).
05:18 The other is Date(variable) and Time(variable).
05:23 The Date (fixed) and Time (fixed) options insert the current date and time.
05:29 These date and time values will not be updated.
05:33 The Date (variable) and the Time (variable) options, on the other hand,
05:37 are automatically updated as and when you open the file.
05:42 Let’s insert the Time (variable) here.
05:46 Now, let us drag the box and place it above the page number at the bottom right corner of the page.
05:56 The time inserted will be updated to the current time whenever you open the Draw page.
06:03 Let us now enter the name of the author who has created this file.
06:08 Here, we shall setup the author’s name on page one as- “Teacher A. B.”
06:17 So, let’s go to Page one.
06:19 Go to the Main menu, select Tools and click Options.
06:24 The Options dialog-box appears.
06:27 In the Options dialog-box, click on LibreOffice and then click on User Data.
06:34 On the right hand side of the dialog-box, you can enter the user data information.
06:40 You can enter the details here as per your requirements.
06:44 In the "First/Last Name/Initials", let’s enter the text "Teacher", 'A', and 'B' respectively.
06:53 Click OK.
06:55 Now, from the Main menu, click Insert, select Fields and click Author.
07:02 The name Teacher A B is inserted in a text-box.
07:07 Let’s drag this box and place it just above the Time field, at the bottom right corner of the Draw page.
07:15 Now, what if we want to remove the fields we inserted, in the Draw page?
07:21 Simply select the text-box and press Delete key.
07:25 Let’s delete the field Author Name.
07:28 And what if we want to undo this action?
07:31 Simple.. you can undo any action by pressing Ctrl and 'Z' keys together.
07:38 The action that was last executed, that is, the deletion of the Author field, is undone.
07:45 The field is visible again.
07:48 We can undo or redo actions from the Main menu too.
07:53 From the Main menu, select Edit and click Redo.
07:57 The Author’s name is no longer visible!
08:00 Let’s press the Ctrl+Z keys and undo all the field insertions we made.
08:06 You can also use short-cut keys from the key board for the undo and redo commands.
08:13 Press the Ctrl and Z keys together to undo an action.
08:18 Press the Ctrl and Y keys together to redo an action.
08:23 Pause this tutorial and do this assignment.
08:26 Change the Author’s name and Save it.
08:29 Now, add two more arrows to the page.
08:33 Insert a page number and date on page two.
08:38 Now, undo and redo the last five actions.
08:42 Check if the Undo and Redo options undo all the actions or if some actions cannot be undone.
08:51 Let’s name this page “WaterCycleSlide”.
08:54 Select the slide in the Pages pane, right-click and select Rename Page.
09:00 The Rename Slide dialog-box appears.
09:03 In the Name field, let us enter the name "WaterCycleSlide".
09:08 Click OK.
09:10 Now, let’s place the cursor over this page.
09:14 Can you see the name “WaterCycleSlide” displayed here?
09:18 It is a good practice to assign a name that is relevant to the page.
09:23 Now, let’s set printing options and print the WaterCycle diagram.
09:28 In the Main menu, click File then click Print.
09:33 The Print dialog-box appears.
09:36 To know about the settings under General and Options tabs,
09:41 please see the tutorial on Viewing and printing Documents in the LibreOffice Writer series.
09:48 On the left side, you will see the page preview area.
09:53 The right side of the Print dialog-box comprises four tabs:
09:58 General, LibreOffice Draw, Page Layout, Options.
10:04 Let’s look at the options specific to LibreOffice Draw.
10:09 Click on the LibreOffice Draw tab.
10:13 Let’s check the boxes Page name and Date and Time.
10:17 This will print the page name, date and time along with the drawing.
10:23 Let us select Original colors and Fit to printable page to print the drawing.
10:29 Click on Print to print the 'WaterCycle' drawing from your computer.
10:34 If you have configured your printer correctly then your drawing should begin printing now.
10:40 This brings us to the end of this tutorial on LibreOffice Draw.
10:45 In this tutorial, you have learnt how to:
10:48 * Set margins for the Draw page.
10:50 * And how to insert page numbers, date, and time
10:54 * To Undo and Redo actions
10:57 * Rename a page and
10:58 * Print a page.
11:01 Here is an assignment for you.
11:03 Insert two more pages.
11:06 Set different margins for each page and print the label and the invitation that you created in the previous tutorial.
11:14 Insert the field Page count in each of these pages and observe what happens.
11:21 Watch the video available at the following link.
11:24 It summarizes the Spoken Tutorial project.
11:28 If you do not have good bandwidth, you can download and watch it.
11:32 The Spoken Tutorial project team:
11:34 * Conducts workshops using spoken tutorials.
11:37 * Gives certificates for those who pass an online test.
11:41 For more details, please write to:

contact at spoken hyphen tutorial dot org.

11:47 Spoken Tutorial project is a part of the Talk to a Teacher project.
11:52 It is supported by the National Mission on Education through ICT, MHRD, Government of India.
11:59 More information on this mission is available at:

spoken hyphen tutorial dot org slash NMEICT hyphen Intro.

12:10 This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd.

Thanks for joining.

Contributors and Content Editors

Gaurav, Minal, PoojaMoolya, Sandhya.np14, Sneha

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