Difference between revisions of "Introduction-to-Computers/C2/Google-Drive-Options/English-timed"

Revision as of 19:20, 12 September 2015

Time	Narration
00:01	Welcome to the spoken tutorial on Google Drive options.
00:06	In this tutorial, we will learn about the options available in Google Drive like:
00:12	* Creating a document, a spreadsheet and a presentation
00:17	* Uploading files & folders and
00:20	* sharing options.
00:22	For this tutorial, you will need a working Internet connection and any web browser.
00:29	I will be using Firefox web browser.
00:33	As a prerequisite, you should have basic knowledge of Gmail.
00:38	If not, please refer to the relevant Gmail tutorials on our website.
00:43	Let's begin.
00:45	Open the web browser and log-in to your gmail account.
00:49	I have already done so.
00:51	On the top right, we can see a grid icon next to our name.
00:56	When we move the mouse over it, the help text says Apps. Click on this.
01:02	This will show us a few google apps like: google plus Search YouTube Maps PlayStore News Mail Drive Calendar and more.
01:18	If we click on them, we will be redirected to the particular google app.
01:24	We can also rearrange this list based on our preference by dragging the apps icon to any other position.
01:32	In this tutorial, we will specifically learn about Drive.
01:35	So, let me click on Drive.
01:39	This will open the Google Drive page in a new tab.
01:43	At the top of the page, we can see a Search bar.
01:47	On the left, there are some menus.
01:51	And on the top right, there are some icons.
01:55	In the center, we can see two files.
01:59	The first one was shared with us during account creation by the Google team.
02:05	The second one is the file which we ourselves uploaded earlier.
02:10	Now, let us have a look at the left side menus.
02:14	We have the following menus: New My Drive Shared with me Google Photos Recent Starred and Trash.
02:27	By default, “My Drive” menu will be selected and its contents will be displayed in the center.
02:34	All the files and folders will be displayed in the center area.
02:38	So, we can see the PDF and the ZIP file that we had uploaded in the previous tutorial here.
02:47	The files which are created or uploaded by us, will also be stored under “My Drive”.
02:53	The next menu is “Shared with me”. Let me click on this.
02:58	If any one shares a file or document with me, it will be displayed under this menu.
03:03	As of now, no one has shared any file with me. So, this is empty.
03:09	Recently google has created a shortcut link to access the Google Photos within the Drive.
03:15	We will skip this option for this tutorial.
03:19	The “Recent” menu will display the list of files or documents which were opened recently.
03:25	It will display both the “My Drive” and “Shared with me” contents.
03:30	So, here we can see the pdf and zip files because we had opened it earlier.
03:37	Starred- If we have marked any file or document as Important, that file will be displayed under this menu.
03:45	Let us go back to My Drive menu and right-click on our pdf file.
03:51	Now, choose Add Star option.
03:55	Next, click on Starred menu. Here is our file.
04:00	Let me make a copy of this file.
04:03	So, once again, right-click on the file and choose Make a copy option.
04:10	Now we have two files.
04:13	Let us delete one of them. Select the file and press Delete key on the keyboard.
04:20	Deleted files or documents will be displayed under Trash menu.
04:25	The deletion is temporary, however.
04:28	We can delete all the files permanently from the Trash menu by selecting “Empty Trash” option.
04:36	All files in the “Trash” menu, will automatically be deleted permanently from the google server after 30 days.
04:44	Now, let us learn how to create and upload files and folders.
04:49	There are 4 ways to do this: The first way is to click on the red colored “New” button on the left.
04:56	The second way: Right-click on “My Drive” option.
05:00	Now, let us come back to My Drive. In the “My Drive” option, we can right-click in the center area.
05:09	Lastly, click on the “My Drive” drop-down menu at the top.
05:14	Let us explore with the “New” option. Click on New button.
05:19	It will display some options like: Folder File Upload Google Docs, Sheets, Slides and more.
05:28	We will see each option, one by one.
05:31	We can create a folder using the “Folder” option.
05:34	Click on it. Immediately, it prompts us for a name.
05:40	Let us name the folder as “Spoken Tutorial” and click on Create button.
05:48	By default, this folder will appear under “My drive”.
05:52	We can see it here, in the centre area.
05:56	Folders help us to organize our files better.
06:00	So, we can create separate folders. For example- personal, work etc.
06:07	To upload any file, first click on “New” button then click on “File Upload”.
06:13	This will open a file browser window.
06:16	Browse and select the file that you want to upload.
06:19	I'll select “xyz.odt” file from the Desktop and click on Open button.
06:26	At the bottom right, we can see progress of the upload.
06:30	This may take some time based on the size of the file and the internet speed.
06:35	Once completed, the uploaded file will be displayed in the center area.
06:41	Now, close the progress window at the bottom.
06:45	In the same way, we can upload a folder on the Drive, using the Folder Upload option.
06:52	This feature may be available in certain browsers only. For e.g. Google Chrome.
06:59	How can we move our uploaded file into our Spoken Tutorial folder?
07:04	Simply drag and drop the file into the folder, like this.
07:09	Now, on the left side, look at My Drive option closely.
07:14	Notice a small triangle to the left of it.
07:18	Clicking on it will show the sub folders under “My Drive”
07:22	See, here is our folder “Spoken Tutorial” and here is the file xyz.odt inside it.
07:31	For our day-to-day work, we use documents, spreadsheets and presentations.
07:36	Is it possible to create and manage them on Drive?
07:39	Yes, it is. In Google Drive we can create documents, spreadsheets and presentations, just like in any Office Suite.
07:50	So, we have Google Docs for creating documents,
07:54	Google Sheets for creating spreadsheets
07:57	and Google Slides for creating presentations.
08:01	For demonstration purpose, I will only show how to create a document using Google Docs.
08:08	To create a new document, click on New button and select Google Docs option.
08:14	This will open an empty document in a new tab.
08:19	We can see that the menus and text formatting options are the same as in any other Office Suite.
08:26	At the top, notice that the document is titled as “Untitled document”.
08:31	This is an editable title. To rename the title, click on the text.
08:38	“Rename document” window opens.
08:41	Here, we can type a suitable title for our document.
08:46	I will type “My first google doc” and click on OK.
08:53	Notice the change in the title.
08:56	Next, let me type some content here, say “Welcome to Google Docs”.
09:02	Any addition, modification or deletion made to this document will be auto-saved.
09:08	Look for the message “All changes saved in Drive”, next to the “Help” menu at the top.
09:14	If we click on that, we can see the “Revision History” on the right.
09:19	It has the last modified date & time and also shows who made the modification.
09:26	As of now, this document is not shared with anyone.
09:30	So, we can see only one user “Rebecca Raymond” with the date as Today and the time.
09:37	If this google doc is shared with multiple people, the revision history will list all the changes made by each user , with a unique color for each user.
09:48	We will see this feature a little later in this tutorial.
09:53	Close the “Revision History”.
09:56	Let me close this tab. The google doc will be automatically saved.
10:02	Once again, we are in My Drive and we can see our file here.
10:07	Double-click on it to open it again.
10:10	Now, we will copy-paste the line “Welcome to Google Docs” twice and then close the tab.
10:17	Double-click on the file once again to open it.
10:20	Again, copy-paste the line “Welcome to Google Docs” once.
10:26	Now, click on “Revision History”. We can see all the revisions of the file, along with the date-time stamp and the user information.
10:36	If multiple revisions are not seen, then click on “Show more detailed revisions” button at the bottom.
10:44	The revisions are arranged in chronological order with the latest revision at the top.
10:50	Click on each revision and understand how this feature works.
10:55	Let me now share this document with two other users.
10:59	For this, click on Share button at the top right.
11:03	Share with others dialog box appears.
11:07	In the People text box, we have to give the email-ids of people with whom we want to share this document.
11:15	So, I will type: 0808iambecky@gmail.com
11:23	Note that the autofill feature is available here for email-ids to whom we had sent emails earlier.
11:31	There are three modes in which we can share the document with other users.
11:36	Click on the button here to see these three modes: Can edit Can comment Can view.
11:44	Can edit option gives the other users, permission to make changes in the document itself.
11:51	Can comment option gives the other users, permission to suggest changes.
11:56	Can view option gives the other users, viewing permission only.
12:00	They cannot make or suggest any changes.
12:04	Let us give Can edit option to 0808iambecky.
12:09	I will also add: stlibreoffice@gmail.com
12:16	Remember to use a comma separator between two email-ids.
12:21	As soon as we enter the email-ids, there is a change in this window.
12:25	We get “Add a note” text area.
12:28	If we want to send some information about this document to other users then we can type it here.
12:36	I'll type “Please find attached a document for testing purpose. Kindly modify or suggest, as per the permission given to you. Thanks Ray.Becky”
12:47	Lastly, click on Send button to complete the sharing process.
12:52	This will send an email notification with our message and a link to the shared document to other users.
12:59	Once again, click on the Share button.
13:02	Then click on Advanced.
13:05	Now, for the user stlibreoffice, we will change the sharing mode to Can comment.
13:12	Lastly, click on Save changes button and then on Done.
13:18	And close this document.
13:21	Now, assume that both the users made some modifications in the shared document.
13:27	When we open the document again, after some time, we can find the edits made by the other shared users.
13:34	Since stlibreoffice@gmail.com had only suggest permission, we can see the suggestions given by that user.
13:43	Move your mouse to the suggestion box, over the check and cross marks.
13:49	The check mark says Accept suggestion and the cross mark says Reject suggestion.
13:56	Let me accept one suggestions and reject the other.
14:02	We can see a comment here from 0808iambecky.
14:07	And here we can see a Resolve button.
14:11	The users with Can edit option, can reply to that comment by clicking on the comment text.
14:18	To remove the comment thread, click on Resolve button.
14:22	We cannot see any of the modifications made to the document by 0808iambecky.
14:29	Recall, this user had edit permission in the document.
14:34	So, how can we find out what changes were made by that user?
14:39	For that, we can check our Revision History.
14:43	To open it, we will click on File and then on See revision history.
14:50	We can see that 0808iambecky made some changes and this is seen in a different color.
14:58	We can also see the suggestions given by stlibreoffice@gmail.comin a different color.
15:05	And of course, being the owner, we will see our own work in a different color.
15:11	Let us close the Revision History window now.
15:14	There is another way to share a document. Click on Share button.
15:20	In the Share with others window, at the top right corner, we can see the text Get shareable link. Click on it.
15:29	It says “Anyone with the link can view”.
15:32	This will create a link to this document.
15:35	Now we can send this link to any email-id which means that anyone who has this link can view the document.
15:44	With this, we come to the end of this tutorial.
15:47	Let us summarize.
15:49	In this tutorial, we learnt: To access “Google Drive” Create and Upload files Create Google Docs and Use the sharing options.
16:00	The video at the given link summarizes the Spoken Tutorial project. Please download and watch it.
16:07	We conduct workshops and give certificates for those who pass our online tests. For more details, please write to us.
16:16	Spoken Tutorial project is funded by NMEICT, MHRD, Government of India. More information on this mission is available at this link.
16:27	This script has been contributed by Praveen and this is Srilakshmi Ramaswamy from IIT Bombay, signing off. Thanks for watching.

Contributors and Content Editors

PoojaMoolya, Sandhya.np14

Difference between revisions of "Introduction-to-Computers/C2/Google-Drive-Options/English-timed"

Revision as of 19:20, 12 September 2015

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@@ Line 5: / Line 5: @@
 |-
 | 00:01
-| Welcome to the spoken tutorial on''' Google Drive options'''
+| Welcome to the '''spoken tutorial''' on''' Google Drive options'''.
 |-
 | 00:06
-| In this tutorial we will learn about the options available in''' Google Drive''' like:
+| In this tutorial, we will learn about the options available in''' Google Drive''' like:
 |-
 | 00:12
-|Creating a document, a spreadsheet and a presentation
+|* Creating a document, a spreadsheet and a presentation
 |-
 | 00:17
-| Uploading files & folders
+|* Uploading files & folders and
 |-
 | 00:20
-| And sharing options
+|*  sharing options.
 |-
@@ Line 53: / Line 53: @@
 |-
 | 00:51
-| On the top right, we can see a grid icon next to our name.
+| On the top right, we can see a '''grid''' '''icon''' next to our name.
 |-
 | 00:56
-|When we move the mouse over it, the help text says''' Apps'''.
+|When we move the '''mouse''' over it, the help text says''' Apps'''.
 Click on this.
@@ Line 80: / Line 79: @@
 |-
 | 01:24
-| We can also rearrange this list based on our preference, by dragging the '''apps icon '''to any other position.
+| We can also rearrange this list based on our preference by dragging the '''apps icon '''to any other position.
 |-
@@ Line 88: / Line 87: @@
 |-
 | 01:35
-| So, let me click''' Drive.'''
+| So, let me click on ''' Drive.'''
 |-
 | 01:39
-|This will open the''' Google Drive''' page in a new tab.
+|This will open the''' Google Drive''' page in a new '''tab'''.
 |-
@@ Line 100: / Line 99: @@
 |-
 | 01:47
-| On the left, there are some menus.
+| On the left, there are some '''menu'''s.
 |-
@@ Line 131: / Line 130: @@
 * '''Google Photos'''
 * '''Recent'''
-* '''Starred'''
+* '''Starred''' and
-* and '''Trash'''
+*  '''Trash'''.
 |-
 | 02:27
-| By default, “'''My Drive'''” menu will be selected and its content will be displayed in the center.
+| By default, “'''My Drive'''” menu will be selected and its contents will be displayed in the center.
 |-
@@ Line 160: / Line 159: @@
 |-
 | 03:03
-|As of now, no one has shared any file with me, so this is empty.
+|As of now, no one has shared any file with me. So, this is empty.
 |-
 | 03:09
-| Recently''' google''' has created a shortcut link to access the''' Google Photos''' within the''' Drive'''.
+| Recently''' google''' has created a '''shortcut link''' to access the''' Google Photos''' within the''' Drive'''.
 |-
@@ Line 184: / Line 183: @@
 |-
 | 03:37
-| '''Starred'''.
+| '''Starred'''- If we have marked any file or document as''' Important,''' that file will be displayed under this menu.
-*If we have marked any file or document as''' Important,''' that file will be displayed under this menu.
 |-
@@ Line 193: / Line 191: @@
 |-
 | 03:51
-|Now choose''' Add Star''' option.
+|Now, choose''' Add Star''' option.
 |-
@@ Line 233: / Line 231: @@
 |-
 | 04:44
-| Now let us learn how to create and upload files and folders.
+| Now, let us learn how to '''create''' and '''upload''' files and folders.
 |-
@@ Line 256: / Line 254: @@
 | 05:14
 | Let us explore with the “'''New'''” option.
 Click on''' New''' button.
@@ Line 264: / Line 261: @@
 * '''Folder'''
 * '''File Upload'''
-* '''Google Docs, Sheets, Slides'''
+* '''Google Docs, Sheets, Slides''' and more.
-* and More
 |-
@@ Line 289: / Line 285: @@
 |-
 | 05:52
-|We can see it here in the centre area.
+|We can see it here, in the centre area.
 |-
@@ Line 297: / Line 293: @@
 |-
 | 06:00
-|So, we can create separate folders, for example, '''personal, work''', etc.,
+|So, we can create separate folders. For example- '''personal, work''' etc.
 |-
 | 06:07
-| To upload any file, first click on “'''New'''” button then click on “'''File Upload'''”.
+| To '''upload''' any file, first click on “'''New'''” button then click on “'''File Upload'''”.
 |-
 | 06:13
-| This will open a file browser window.
+| This will open a file browser '''window'''.
 |-
@@ Line 313: / Line 309: @@
 |-
 | 06:19
-|I'll select “'''xyz.odt'''” file from the “'''Desktop'''” and click on “'''Open'''” button.
+|I'll select “xyz.odt” file from the '''Desktop''' and click on '''Open''' button.
 |-
 | 06:26
-| At the bottom right, we can see progress of the upload.
+| At the bottom right, we can see progress of the '''upload'''.
 |-
@@ Line 329: / Line 325: @@
 |-
 | 06:41
-| Now, close the progress window at the bottom.
+| Now, close the '''progress window''' at the bottom.
 |-
@@ Line 337: / Line 333: @@
 |-
 | 06:52
-|This feature may be available in certain browsers only.  For eg: '''Google Chrome'''.
+|This feature may be available in certain browsers only.  For e.g. '''Google Chrome'''.
 |-
@@ Line 365: / Line 361: @@
 |-
 | 07:31
-| For our day-to-day work, we use documents, spreadsheets and presentations.
+| For our day-to-day work, we use '''documents, spreadsheets''' and '''presentations'''.
 |-
@@ Line 377: / Line 373: @@
 |-
 | 07:50
-|So we have  '''Google Docs''' for creating documents,
+|So, we have  '''Google Docs''' for creating documents,
 |-
 | 07:54
-| '''Google Sheets''' for creating spreadsheets
+| '''Google Sheets''' for creating '''spreadsheet'''s
 |-
@@ Line 389: / Line 385: @@
 |-
 | 08:01
-|For demonstration purpose, I will only show how to create a document using “'''Google Docs'''”.
+|For demonstration purpose, I will only show how to create a document using '''Google Docs'''.
 |-
 | 08:08
-| To create a new document, click on “'''New'''” button and select “'''Google Docs'''” option.
+| To create a new document, click on '''New''' button and select '''Google Docs''' option.
 |-
@@ Line 409: / Line 405: @@
 |-
 | 08:31
-| This is an editable title. To rename the title, click on the text.
+| This is an editable title. To '''rename''' the title, click on the text.
 |-
@@ Line 417: / Line 413: @@
 |-
 | 08:41
-|Here we can type a suitable title for our document.
+|Here, we can type a suitable title for our document.
 |-
 | 08:46
-|I will type “'''My first google doc'''” and click on “'''OK'''”.
+|I will type “'''My first google doc'''” and click on '''OK'''.
 |-
@@ Line 429: / Line 425: @@
 |-
 | 08:56
-| Next, let me type some content here, say''' “Welcome to Google Docs”.'''
+| Next, let me type some content here, say “Welcome to Google Docs”.
 |-
@@ Line 453: / Line 449: @@
 |-
 | 09:30
-|So we can see only one user “'''Rebecca Raymond'''” with the date as''' Today''' and the time.
+|So, we can see only one user “'''Rebecca Raymond'''” with the date as''' Today''' and the time.
 |-
@@ Line 482: / Line 478: @@
 |-
 | 10:10
-| Now, we will copy-paste the line “'''Welcome to Google Docs'''” twice and then close the tab.
+| Now, we will '''copy-paste''' the line “'''Welcome to Google Docs'''” twice and then close the tab.
 |-
@@ Line 494: / Line 490: @@
 |-
 | 10:26
-| Now click on “'''Revision History'''”. We can see all the revisions of the file, along with the date-time stamp and the user information.
+| Now, click on “'''Revision History'''”. We can see all the revisions of the file, along with the date-time stamp and the user information.
 |-
@@ Line 502: / Line 498: @@
 |-
 | 10:44
-| The revisions are arranged in chronological order, with the latest revision at the top.
+| The revisions are arranged in chronological order with the latest revision at the top.
 |-
@@ Line 526: / Line 522: @@
 |-
 | 11:15
-|So, I will type '''0808iambecky@gmail.com'''
+|So, I will type: '''0808iambecky@gmail.com'''
 |-
@@ Line 541: / Line 537: @@
 * '''Can edit'''
 * '''Can comment'''
-* '''Can view'''
+* '''Can view'''.
 |-
 | 11:44
-| '''Can edit''' option gives the other users permission to make changes in the document itself.
+| '''Can edit''' option gives the other users, permission to make changes in the document itself.
 |-
 | 11:51
-| '''Can comment''' option gives the other users permission to suggest changes.
+| '''Can comment''' option gives the other users, permission to suggest changes.
 |-
 | 11:56
-| '''Can view''' option gives the other users viewing permission only.
+| '''Can view''' option gives the other users, viewing permission only.
 |-
@@ Line 565: / Line 561: @@
 |-
 | 12:09
-| I will also add '''stlibreoffice@gmail.com'''
+| I will also add: '''stlibreoffice@gmail.com'''
 |-
@@ Line 581: / Line 577: @@
 |-
 | 12:28
-| If we want to send some information about this document to other users, then we can type it here.
+| If we want to send some information about this document to other users then we can type it here.
 |-
 | 12:36
 | I'll type  “Please find attached a document for testing purpose. Kindly modify or suggest, as per the permission given to you.
 Thanks
 Ray.Becky”
@@ Line 596: / Line 591: @@
 |-
 | 12:52
-| This will send an email notification with our message and a link to the shared document to other users.
+| This will send an email notification with our message and a '''link''' to the shared document to other users.
 |-
@@ Line 624: / Line 619: @@
 |-
 | 13:27
-| When we open the document again after some time, we can find the edits made by the other shared users.
+| When we open the document again, after some time, we can find the edits made by the other shared users.
 |-
@@ Line 632: / Line 627: @@
 |-
 | 13:43
-| Move your mouse to the suggestion box, over the check and cross marks.
+| Move your '''mouse''' to the suggestion box, over the check and cross marks.
 |-
@@ Line 712: / Line 707: @@
 |-
 | 15:35
-| Now we can send this link to any email-id, which means, that anyone who has this link can view the document.
+| Now we can send this link to any email-id which means that anyone who has this link can view the document.
 |-
@@ Line 724: / Line 719: @@
 |-
 | 15:49
-| In this tutorial we learnt:
+| In this tutorial, we learnt:
 * To access “Google Drive”
 * Create and Upload files
 * Create Google Docs
-* and Use the sharing options
+* and Use the sharing options.
 |-