Difference between revisions of "LibreOffice-Calc-on-BOSS-Linux/C2/Working-with-data/English-timed"

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|-
 
|-
 
|| 00:00
 
|| 00:00
−
|| Welcome to the Spoken tutorial on LibreOffice Calc – Working with data.
+
|| Welcome to the '''Spoken tutorial''' on '''LibreOffice Calc – Working with data'''.
  
 
|-
 
|-
 
|| 00:06
 
|| 00:06
−
|| In this tutorial we will learn about:
+
|| In this tutorial, we will learn about:
  
 
|-
 
|-
 
|| 0:10
 
|| 0:10
−
||Speed up using Fill tools and Selection lists.
+
||* Speed up using Fill tools and Selection lists.
  
 
|-
 
|-
 
|| 00:14
 
|| 00:14
−
||Sharing content between sheets.
+
||* Sharing content between sheets.
  
 
|-
 
|-
 
|| 00:17
 
|| 00:17
−
||Removing data, Replacing data, Changing part of a data.
+
||* Removing data, Replacing data, Changing part of a data.
  
 
|-
 
|-
 
|| 00:23
 
|| 00:23
−
|| Here we are using GNU/Linux as our operating system and  LibreOffice Suite version 3.3.4.  
+
|| Here we are using '''GNU/Linux''' as our '''operating system''' and  '''LibreOffice Suite version 3.3.4'''.  
  
 
|-
 
|-
 
||00:33
 
||00:33
−
|| Entering data into a spreadsheet can be very labor-intensive, but Calc provides several tools for making it considerably easier.
+
|| Entering data into a '''spreadsheet''' can be very labor-intensive but '''Calc''' provides several tools for making it considerably easier.
  
 
|-
 
|-
 
|| 00:43
 
|| 00:43
−
||The most basic ability is to drag and drop the contents of one cell to another with a mouse.  
+
||The most basic ability is to drag and drop the contents of one cell to another with a '''mouse'''.  
  
 
|-
 
|-
 
|| 00:50
 
|| 00:50
−
||But Calc also includes several other tools for automating input, especially of repetitive material.
+
||But '''Calc''' also includes several other tools for automating input, especially of repetitive material.
  
 
|-
 
|-
 
|| 00:57
 
|| 00:57
−
||These tools are namely, “Fill tool”, “Selection lists”.
+
||These tools are namely- '''“Fill tool”, “Selection lists”'''.
  
 
|-
 
|-
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|-
 
|-
 
|| 01:14
 
|| 01:14
−
|| The Fill tool is a useful method for duplicating the contents in the sheet.
+
|| The '''Fill''' tool is a useful method for duplicating the contents in the sheet.
  
 
|-
 
|-
 
|| 01:20
 
|| 01:20
−
||In our “Personal-Finance-Tracker.ods” file, lets say we want to copy  the data under the heading “Cost” to the adjacent cells.   
+
||In our “Personal-Finance-Tracker.ods” file, let's say we want to copy  the data under the heading '''“Cost”''' to the adjacent cells.   
  
 
|-
 
|-
 
|| 01:30
 
|| 01:30
−
||Then first select all the data which needs to be copied by clicking on the cell which contains the entry, “6000”.
+
||Then, first select all the data which needs to be copied by clicking on the '''cell''' which contains the entry “6000”.
  
 
|-
 
|-
 
|| 01:38
 
|| 01:38
−
||Now holding down the left mouse button, drag the mouse till the end of the cell which contains the  cost entry, “2000”.  
+
||Now, holding down the '''left mouse button''', drag the '''mouse''' till the end of the '''cell''' which contains the  cost entry “2000”.  
  
 
|-
 
|-
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|-
 
|-
 
|| 01:51
 
|| 01:51
−
||Now release the left mouse button.
+
||Now, release the '''left mouse button'''.
  
 
|-
 
|-
 
|| 01:54
 
|| 01:54
−
|| Click on the “Edit” option in the menu bar and then click on the “Fill” option.
+
|| Click on the '''“Edit”''' option in the '''menu bar''' and then click on the '''“Fill”''' option.
  
 
|-
 
|-
 
|| 02:00
 
|| 02:00
−
||In the pop up menu, click on the “Right” option.
+
||In the pop-up menu, click on the '''“Right”''' option.
  
 
|-
 
|-
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|-
 
|-
 
|| 02:10
 
|| 02:10
−
||Let us undo the changes.
+
||Let us '''undo''' the changes.
  
 
|-
 
|-
 
|| 02:13
 
|| 02:13
−
|| A more complex use of the Fill tool is to use it for  filling some series as data in sheets.
+
|| A more complex use of the '''Fill''' tool is to use it for  filling some series as data in sheets.
  
 
|-
 
|-
 
|| 02:21
 
|| 02:21
−
||Calc provides default lists for the full and abbreviated days of the week and the months of the year.
+
||'''Calc''' provides default lists for the full and abbreviated days of the week and the months of the year.
  
 
|-
 
|-
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|-
 
|-
 
|| 02:35
 
|| 02:35
−
|| Now lets insert a new heading named “Days” in our sheet.   
+
|| Now let's insert a new heading named '''“Days”''' in our sheet.   
  
 
|-
 
|-
Line 122: Line 122:
 
|-
 
|-
 
|| 02:48
 
|| 02:48
−
|| Now click on the “Edit” option in the menu bar and go to the“Fill” option.
+
|| Now, click on the '''“Edit”''' option in the menu bar and go to the '''“Fill”''' option.
  
 
|-
 
|-
 
|| 02:54
 
|| 02:54
−
||Click on the “Series” option in the menu.
+
||Click on the '''“Series”''' option in the menu.
  
 
|-
 
|-
 
|| 02:58
 
|| 02:58
−
|| You see that a dialog box appears with the heading as “Fill Series”.
+
|| You see that a dialog box appears with the heading as '''“Fill Series”'''.
  
 
|-
 
|-
 
|| 03:02
 
|| 03:02
−
|| Now under the heading, “Series type”, click on the “AutoFill” option.
+
|| Now under the heading, '''“Series type”''', click on the '''“AutoFill”''' option.
  
 
|-
 
|-
 
|| 03:08
 
|| 03:08
−
|| In the “Start value” field, we type our first day of the week, that is, “Sunday”.
+
|| In the '''“Start value”''' field, we type our first day of the week, that is, “Sunday”.
  
 
|-
 
|-
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|-
 
|-
 
||03:16
 
||03:16
−
||Now click on the “OK” button.
+
||Now click on the '''OK''' button.
  
 
|-
 
|-
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|-
 
|-
 
|| 03:37
 
|| 03:37
−
||Type “Sunday” in a cell and press Enter.  This will shift the focus to the next cell in the column.
+
||type “Sunday” in a '''cell''' and press '''Enter'''.  This will shift the focus to the next cell in the column.
  
 
|-
 
|-
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|-
 
|-
 
|| 03:56
 
|| 03:56
−
||Click on this box with the mouse.
+
||Click on this box with the '''mouse'''.
  
 
|-
 
|-
 
|| 03:58
 
|| 03:58
−
||Drag it downwards till you see Saturday in the display box on the right.
+
||Drag it downwards till you see "Saturday" in the display box on the right.
  
 
|-
 
|-
 
|| 04:04
 
|| 04:04
−
||Release the mouse button.
+
||Release the '''mouse button'''.
  
 
|-
 
|-
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|| 04:10
 
|| 04:10
 
||This trick works for all data that are sequential.
 
||This trick works for all data that are sequential.
−
let undo the changes
+
Let us '''undo''' the changes.
  
 
|-
 
|-
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|-
 
|-
 
|| 04:25
 
|| 04:25
−
||To demonstrate this, we will first delete the serial numbers already entered in the cells “A1” to “ A7”
+
||To demonstrate this, we will first delete the serial numbers already entered in the cells '''A1''' to '''A7'''.
  
 
|-
 
|-
 
|| 04:34
 
|| 04:34
−
|| After deleting the numbers, select the cells referenced as “A2” to “A7” again.
+
|| After deleting the numbers, select the cells referenced as '''A2''' to '''A7''' again.
  
 
|-
 
|-
 
|| 04:40
 
|| 04:40
−
|| Now click on the “Edit” in the menu bar and then on “Fill” and “Series” option.
+
|| Now click on the '''Edit''' in the menu bar and then on '''Fill''' and ''Series''' option.
  
 
|-
 
|-
 
|| 04:47
 
|| 04:47
−
|| A dialog box appears in front of us.Now click on the “Linear” option, under the heading “Series type”, if it is not selected by default.
+
|| A dialog-box appears in front of us. Now click on the '''Linear''' option, under the heading '''Series type''', if it is not selected by default.
  
 
|-
 
|-
 
|| 04:57
 
|| 04:57
−
|| In the “Start value” field, we will type the first serial number, that is, “1”.
+
|| In the '''Start value''' field, we will type the first serial number, that is, “1”.
  
 
|-
 
|-
 
|| 05:03
 
|| 05:03
−
|| In the “End value” field, we will type the last value to be entered as “6”.
+
|| In the '''End value''' field, we will type the last value to be entered as “6”.
  
 
|-
 
|-
 
|| 05:08
 
|| 05:08
−
|| Now we set the “Increment” value as “1” and finally click on the “OK” button.
+
|| Now we set the '''Increment''' value as “1” and finally click on the '''OK''' button.
  
 
|-
 
|-
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|-
 
|-
 
|| 05:21
 
|| 05:21
−
|| In all these cases, the Fill tool creates only a momentary connection between the cells. Once they are filled, the cells have no further connection with one another.
+
|| In all these cases, the '''Fill''' tool creates only a momentary connection between the cells. Once they are filled, the cells have no further connection with one another.
  
 
|-
 
|-
 
||05:33
 
||05:33
−
|| Apart from Fill tools there is one more speed up tool called “Selection lists” which is limited to using only text.
+
|| Apart from '''Fill''' tools, there is one more speed up tool called '''“Selection lists”''' which is limited to using only text.
  
 
|-
 
|-
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|-
 
|-
 
|| 05:52
 
|| 05:52
−
||Calc enables a user to enter the same information in the same cell on multiple sheets.
+
||'''Calc''' enables a user to enter the same information in the same cell on multiple sheets.
  
 
|-
 
|-
 
|| 05:58
 
|| 05:58
−
||This means, instead of entering the same list on
+
||This means, instead of entering the same list on each sheet individually, you can enter it in all the sheets at once.  
−
each sheet individually, you can enter it in all the sheets at once.  
+
  
 
|-
 
|-
 
|| 06:08
 
|| 06:08
−
|| In our “Personal-Finance-Tracker.ods” file, our entire data is on “Sheet 1”.
+
|| In our “Personal-Finance-Tracker.ods” file, our entire data is on '''“Sheet 1”'''.
  
 
|-
 
|-
 
|| 06:15
 
|| 06:15
−
||Now we want “Sheet 2” as well as “Sheet 3” to show the same data as in “Sheet 1”.
+
||Now, we want “Sheet 2” as well as “Sheet 3” to show the same data as in “Sheet 1”.
  
 
|-
 
|-
 
|| 06:21
 
|| 06:21
−
|| So we click on the “Edit” option in the menu bar and then click on the “Sheet” option.
+
|| So, we click on the '''Edit''' option in the menu bar and then click on the '''Sheet''' option.
  
 
|-
 
|-
 
|| 06:28
 
|| 06:28
−
|| Now click on “Select”.
+
|| Now, click on '''Select'''.
  
 
|-
 
|-
 
|| 06:31
 
|| 06:31
−
|| Now in the dialog box which appears, using shift key we select the options “Sheet 1”, “Sheet 2”, and “Sheet 3”.
+
|| Now, in the dialog-box which appears, using shift key we select the options “Sheet 1”, “Sheet 2”, and “Sheet 3”.
  
 
|-
 
|-
 
|| 06:40
 
|| 06:40
−
||And then click on the “OK” button.
+
||And then click on the '''OK''' button.
  
 
|-
 
|-
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|-
 
|-
 
|| 06:46
 
|| 06:46
−
||Now lets enter some data in “Sheet 1”.   
+
||Now let's enter some data in “Sheet 1”.   
  
 
|-
 
|-
 
|| 06:50
 
|| 06:50
−
||For example,in the cell referenced as “F12”, we’ll type “This will be displayed on multiple sheets”.
+
||For example-in the cell referenced as '''F12''', we’ll type: “This will be displayed on multiple sheets”.
  
 
|-
 
|-
 
|| 06:58
 
|| 06:58
−
||Now click on the “Sheet 2” and the “Sheet 3” tab one after the other.
+
||Now, click on the '''“Sheet 2”''' and the '''“Sheet 3”''' tab one after the other.
  
 
|-
 
|-
 
|| 07:03
 
|| 07:03
−
||We see that in each of these sheets, the cell referenced as “F12” contains the same data.
+
||We see that in each of these sheets, the cell referenced as '''F12''' contains the same data.
  
 
|-
 
|-
 
|| 07:10
 
|| 07:10
−
||Let us undo the changes.
+
||Let us '''undo''' the changes.
  
 
|-
 
|-
Line 304: Line 303:
 
|-
 
|-
 
|| 07:19
 
|| 07:19
−
||To delete data  without removing any of the formatting of the cell, just select a cell.  
+
||To delete data  without removing any of the formatting of the '''cell''', just select a cell.  
  
 
|-
 
|-
 
|| 07:26
 
|| 07:26
−
||You see that the data of the cell is displayed in the “Input line” field.
+
||You see that the data of the cell is displayed in the '''“Input line”''' field.
  
 
|-
 
|-
 
|| 07:31
 
|| 07:31
−
||Now press the “Backspace” button on the keyboard.
+
||Now, press the '''Backspace''' button on the keyboard.
  
 
|-
 
|-
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|-
 
|-
 
|| 07:37
 
|| 07:37
−
||Let us undo the changes.
+
||Let us '''undo''' the changes.
  
 
|-
 
|-
 
|| 07:41
 
|| 07:41
−
|| To replace the data in a cell, simply select the cell and type over the old data.  
+
|| To replace the data in a cell, simply select the '''cell''' and type over the old data.  
  
 
|-
 
|-
 
|| 07:47
 
|| 07:47
 
||The new data will retain the original formatting.
 
||The new data will retain the original formatting.
−
Let us undo the changes.
+
Let us '''undo''' the changes.
  
 
|-
 
|-
Line 341: Line 340:
 
|-
 
|-
 
|| 08:08
 
|| 08:08
−
||Let us undo the changes.
+
||Let us '''undo''' the changes.
  
 
|-
 
|-
 
|| 08:10
 
|| 08:10
−
|| This brings us to the end of the Spoken Tutorial on LibreOffice Calc:
+
|| This brings us to the end of the Spoken Tutorial on LibreOffice Calc.
  
 
|-
 
|-
Line 353: Line 352:
 
|-
 
|-
 
|| 08:17
 
|| 08:17
−
||Speed up using Fill tools and Selection lists.
+
||* Speed up using Fill tools and Selection lists.
  
 
|-
 
|-
 
|| 08:21
 
|| 08:21
−
||Sharing content between sheets.
+
||* Sharing content between sheets.
  
 
|-
 
|-
 
|| 08:24
 
|| 08:24
−
||Removing data, Replacing data, Changing a part of the data
+
||* Removing data, Replacing data, Changing a part of the data.
  
 
|-
 
|-
 
|| 08:29
 
|| 08:29
−
||*Watch the video available at the following link
+
||Watch the video available at the following link:
  
 
|-
 
|-
 
|| 08:33
 
|| 08:33
−
||*It summarises the Spoken Tutorial project
+
||It summarizes the Spoken Tutorial project.
  
 
|-
 
|-
 
|| 08:36
 
|| 08:36
−
||*If you do not have good bandwidth, you can download and watch it
+
||If you do not have good bandwidth, you can download and watch it.
  
 
|-
 
|-
 
||08:41
 
||08:41
−
||The Spoken Tutorial Project Team
+
||The Spoken Tutorial Project team:
  
 
|-
 
|-
 
|| 08:43
 
|| 08:43
−
||*Conducts workshops using spoken tutorials
+
||* Conducts workshops using spoken tutorials
  
 
|-
 
|-
 
|| 08:46
 
|| 08:46
−
||*Gives certificates for those who pass an online test
+
||* Gives certificates for those who pass an online test.
  
 
|-
 
|-
 
|| 08:50
 
|| 08:50
−
||*For more details, please write to contact at spoken hyphen tutorial dot org
+
||For more details, please write to contact at spoken hyphen tutorial dot org.
  
 
|-
 
|-
 
|| 08:56
 
|| 08:56
−
||*Spoken Tutorial Project is a part of the Talk to a Teacher project
+
||'''Spoken Tutorial''' project is a part of the '''Talk to a Teacher''' project.
  
 
|-
 
|-
 
|| 09:01
 
|| 09:01
−
||*It is supported by the National Mission on Education through ICT, MHRD, Government of India
+
||It is supported by the National Mission on Education through ICT, MHRD, Government of India.
  
 
|-
 
|-
 
|| 09:08
 
|| 09:08
−
||*More information on this Mission is available at
+
||More information on this mission is available at:
  
 
|-
 
|-
 
|| 09:11
 
|| 09:11
−
||*spoken hyphen tutorial dot org slash NMEICT hyphen Intro
+
||spoken hyphen tutorial dot org slash NMEICT hyphen Intro.
  
 
|-
 
|-
 
|| 09:19
 
|| 09:19
−
||*This tutorial has been contributed by ...............................(Name of the translator and narrator)
+
||This tutorial has been contributed by ...............................(Name of the translator and narrator).
−
 
+
And this is -----------------------(name of the recorder)from -------------------------(name of the place), signing off. Thanks for watching.   
−
And this is -----------------------(name of the recorder) from --------------------------(name of the place)signing off. Thanks for watching.   
+
−
 
+
−
  Thanks for joining
+
  
 
|-
 
|-
  
 
|}
 
|}

Revision as of 17:32, 17 August 2015

Time Narration
00:00 Welcome to the Spoken tutorial on LibreOffice Calc – Working with data.
00:06 In this tutorial, we will learn about:
0:10 * Speed up using Fill tools and Selection lists.
00:14 * Sharing content between sheets.
00:17 * Removing data, Replacing data, Changing part of a data.
00:23 Here we are using GNU/Linux as our operating system and LibreOffice Suite version 3.3.4.
00:33 Entering data into a spreadsheet can be very labor-intensive but Calc provides several tools for making it considerably easier.
00:43 The most basic ability is to drag and drop the contents of one cell to another with a mouse.
00:50 But Calc also includes several other tools for automating input, especially of repetitive material.
00:57 These tools are namely- “Fill tool”, “Selection lists”.
01:01 These can input information into multiple sheets of the same document.
01:06 We will learn about each one of them one by one.
01:10 Let us open our “Personal-Finance-Tracker.ods” file.
01:14 The Fill tool is a useful method for duplicating the contents in the sheet.
01:20 In our “Personal-Finance-Tracker.ods” file, let's say we want to copy the data under the heading “Cost” to the adjacent cells.
01:30 Then, first select all the data which needs to be copied by clicking on the cell which contains the entry “6000”.
01:38 Now, holding down the left mouse button, drag the mouse till the end of the cell which contains the cost entry “2000”.
01:47 Also select the cells where we want to copy the data.
01:51 Now, release the left mouse button.
01:54 Click on the “Edit” option in the menu bar and then click on the “Fill” option.
02:00 In the pop-up menu, click on the “Right” option.
02:04 You see that the data under the heading “Cost” gets copied to the adjacent cells.
02:10 Let us undo the changes.
02:13 A more complex use of the Fill tool is to use it for filling some series as data in sheets.
02:21 Calc provides default lists for the full and abbreviated days of the week and the months of the year.
02:28 It also enables the user to create his own lists.
02:35 Now let's insert a new heading named “Days” in our sheet.
02:39 Under this, we will display the seven days of the week automatically.
02:43 Select the first seven cells below the heading “Days”.
02:48 Now, click on the “Edit” option in the menu bar and go to the “Fill” option.
02:54 Click on the “Series” option in the menu.
02:58 You see that a dialog box appears with the heading as “Fill Series”.
03:02 Now under the heading, “Series type”, click on the “AutoFill” option.
03:08 In the “Start value” field, we type our first day of the week, that is, “Sunday”.
03:14 The increment is already set as “1”.
03:16 Now click on the OK button.
03:18 You see that the days are automatically entered into the cells.
03:24 You can enter only weekdays, month or year by the same method as they are pre-defined in Calc.
03:32 Another method for auto-filling of sequential data is as follows-
03:37 type “Sunday” in a cell and press Enter. This will shift the focus to the next cell in the column.
03:46 Go back to the cell where “Sunday” was typed. You will now see a small black box at the bottom-right-hand corner of the cell.
03:56 Click on this box with the mouse.
03:58 Drag it downwards till you see "Saturday" in the display box on the right.
04:04 Release the mouse button.
04:07 The cells get filled with the weekdays automatically.
04:10 This trick works for all data that are sequential.

Let us undo the changes.

04:17 You can also create a one-time fill series for numbers by entering the start, end and the increment values.
04:25 To demonstrate this, we will first delete the serial numbers already entered in the cells A1 to A7.
04:34 After deleting the numbers, select the cells referenced as A2 to A7 again.
04:40 Now click on the Edit' in the menu bar and then on Fill and Series option.
04:47 A dialog-box appears in front of us. Now click on the Linear option, under the heading Series type, if it is not selected by default.
04:57 In the Start value field, we will type the first serial number, that is, “1”.
05:03 In the End value field, we will type the last value to be entered as “6”.
05:08 Now we set the Increment value as “1” and finally click on the OK button.
05:15 We see that the cells automatically get filled with the sequential serial numbers.
05:21 In all these cases, the Fill tool creates only a momentary connection between the cells. Once they are filled, the cells have no further connection with one another.
05:33 Apart from Fill tools, there is one more speed up tool called “Selection lists” which is limited to using only text.
05:40 We will discuss it in the later tutorials of this series.
05:45 After learning about the “Fill tools” and “Selection lists” we will now learn how to share content between sheets.
05:52 Calc enables a user to enter the same information in the same cell on multiple sheets.
05:58 This means, instead of entering the same list on each sheet individually, you can enter it in all the sheets at once.
06:08 In our “Personal-Finance-Tracker.ods” file, our entire data is on “Sheet 1”.
06:15 Now, we want “Sheet 2” as well as “Sheet 3” to show the same data as in “Sheet 1”.
06:21 So, we click on the Edit option in the menu bar and then click on the Sheet option.
06:28 Now, click on Select.
06:31 Now, in the dialog-box which appears, using shift key we select the options “Sheet 1”, “Sheet 2”, and “Sheet 3”.
06:40 And then click on the OK button.
06:43 This takes us back to “Sheet 1”.
06:46 Now let's enter some data in “Sheet 1”.
06:50 For example-in the cell referenced as F12, we’ll type: “This will be displayed on multiple sheets”.
06:58 Now, click on the “Sheet 2” and the “Sheet 3” tab one after the other.
07:03 We see that in each of these sheets, the cell referenced as F12 contains the same data.
07:10 Let us undo the changes.
07:12 Next we will learn about different ways in which we can delete and edit data in the cells.
07:19 To delete data without removing any of the formatting of the cell, just select a cell.
07:26 You see that the data of the cell is displayed in the “Input line” field.
07:31 Now, press the Backspace button on the keyboard.
07:35 You see that the data gets deleted.
07:37 Let us undo the changes.
07:41 To replace the data in a cell, simply select the cell and type over the old data.
07:47 The new data will retain the original formatting.

Let us undo the changes.

07:53 In order to change a part of the data in a cell, without removing all of the contents, just double click on the cell.
08:02 Now by navigating the cursor, you can edit the cell as per your requirement.
08:08 Let us undo the changes.
08:10 This brings us to the end of the Spoken Tutorial on LibreOffice Calc.
08:15 To summarize, we learned about:
08:17 * Speed up using Fill tools and Selection lists.
08:21 * Sharing content between sheets.
08:24 * Removing data, Replacing data, Changing a part of the data.
08:29 Watch the video available at the following link:
08:33 It summarizes the Spoken Tutorial project.
08:36 If you do not have good bandwidth, you can download and watch it.
08:41 The Spoken Tutorial Project team:
08:43 * Conducts workshops using spoken tutorials
08:46 * Gives certificates for those who pass an online test.
08:50 For more details, please write to contact at spoken hyphen tutorial dot org.
08:56 Spoken Tutorial project is a part of the Talk to a Teacher project.
09:01 It is supported by the National Mission on Education through ICT, MHRD, Government of India.
09:08 More information on this mission is available at:
09:11 spoken hyphen tutorial dot org slash NMEICT hyphen Intro.
09:19 This tutorial has been contributed by ...............................(Name of the translator and narrator).

And this is -----------------------(name of the recorder)from -------------------------(name of the place), signing off. Thanks for watching.

Contributors and Content Editors

PoojaMoolya, Sandhya.np14

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