Difference between revisions of "Digital-Divide/C2/Compose-Options-for-Email/English"

• The email recipients, namely, To, Cc, Bcc.
• Format the email text
• Attach files to emails
• Share files via Google Drive
• Insert a photo or link into an email
• and about the Compose window options.

• a working Internet connection
• and a Web browser

For this demonstration, I will be using Firefox web browser

http://gmail.com

Open your web browser and type http://gmail.com

Show login page with blank username and password text boxes

Show login page with username

Enter passwordand click “Sign in” button

Enter your username and password in the respective text boxes.

If the Login page opens with the username, this means that you have already accessed this account from your machine.

Enter the password and click on “Sign in” button.

We are in our Gmail page.

So, first let us click on “Compose” button.

The Compose window opens up.

Cc stands for Carbon Copy and Bcc stands for Blind Carbon Copy.

Here, show a screenshot of To field with 1 email-id

Here’s a screenshot.

Here, show a screenshot of To field with more than 1 email-id

Here’s a screenshot.

Here, show a screenshot of To and Cc fields with more than 1 email-id

All the recipients marked in To and Cc fields, can see all the other recipients.

Here’s a screenshot.

Here, show a screenshot of To and Bcc fields with more than 1 email-id

In this option, the recipients in To and Cc cannot see the recipients added in Bcc.

The recipient in the Bcc can see the To and Cc recipients, but not the other Bcc recipients.

The sender of the mail can see the complete recipients list.

Here’s a screenshot.

We can add any number of email ids in the recipients field - To, Cc and Bcc.

But the maximum limit is 500 recipients per day.

Each mail id has to be separated by a space or comma or colon.

By default, the cursor is in the To field.

1. In To field, lets give the email id as ray.becky.0808@gmail.com
2. In Cc field, 0808iambecky@gmail.com
3. In Bcc field, stlibreoffice@gmail.com and info@spoken-tutorial.org

Spoken Tutorial Project is helping to bridge the digital divide.

It is displayed by default at the bottom of the Compose window.

Here we have options such as:

1. different fonts and sizes,
2. bold, italic, underline, text color,
3. align, numbered and bulleted lists
4. and indentation.

You may explore these options by yourself.

Format the text as shown below

Spoken Tutorial Project is helping to bridge the digital divide.

You can attach up to 25 megabytes (MB) in size.

To send files that are larger than this, you can use Insert files using Drive option.

Browse and select the file you want to send via mail.

From the Desktop, I will select myscript.pdf and click on Open.

Attach one more file here

Resume the recording

We will get the popup message:

The file you are trying to send exceeds the 25mb attachment limit.

And it gives us the option to “Send using Google drive”.

My Drive, Shared with me and Upload.

This was shared by Google Team at the time of account creation.

Here, we see the message

No one's shared any files with you yet!

If anyone shares a file with you, it will be available under Shared with Me tab.

I will skip this for now and proceed with the single file upload only.

Point to the buttons Insert as Drive link and Attachment

Notice 2 buttons at the bottom right, which says, Insert as Drive link and Attachment.

Point to Attachment button

If we select Attachment, then the file will be inserted as an attachment.

We will leave it as it is.

It will start uploading but this may take some time depending on your internet speed.

Point to Website address

We can upload photos from our computer or by giving the website address of the image.

So I will click on the Cancel button.

You may explore this option on your own.

The Edit Link dialog box opens.

I will type Spoken Tutorial.

Let me click on the hyperlinked text.

It says- "Go to link:".

Use this feature in your email communication whenever required.

Point to the Drafts folder

Whenever we add or remove content, our email will be auto-saved in our default Drafts folder.

This is very helpful to retrieve our typed message, in case of a power failure or Internet disconnection.

This action will delete the email from the Drafts folder, as well.

Default to full-screen option will make the compose window bigger.

Label – We will learn about this feature in the future tutorials.

Plain text mode option will clear all the formatting we did before and convert the mail to plain text.

Print option will send the composed mail to the default configured printer.

Check Spelling will do spell-check of the typed content.

Click on Send button.

This Drive file isn't shared with all recipients.

This is because we did not share the file with the people who are marked on this email.

“Your message is sending”

or “Your message has been sent.”

To view the sent mail, click on View Message link.

Let us cross-check one-by-one.

Here are the attachments and here is the URL link.

Let me click on it.

You can see the message which is sent now. Let me open this to read.

It displays To and Cc recipients, but not the Bcc recipients.

You can see the message which is sent now.

Let me open this to read.

You can see To, Cc and Bcc recipient details.

This is how the Bcc feature works.

Let us summarise.

In this tutorial, we have learnt about

• The email recipients namely, To, Cc Bcc
• Formatting the text of the emails
• Attach files to emails
• Share files via Google Drive
• Insert a photo or link into an email
• and about the Compose window options.

Please download and watch it.

For more details, please write to us.

More information on this mission is available at this link.

This is Srilakshmi Ramaswamy signing off.

Thanks for watching.