Difference between revisions of "LibreOffice-Calc-on-BOSS-Linux/C2/Working-with-data/English-timed"

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=Resources for recording=
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[[Media:Working With Data.zip |Working With Data]]
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{| border=1
 
{| border=1
 
|| '''Time'''
 
|| '''Time'''
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|-
 
|-
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|| 00:09
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|| 0:10
 
||Speed up using Fill tools and Selection lists.
 
||Speed up using Fill tools and Selection lists.
  
 
|-
 
|-
−
|| 00:13
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|| 00:14
 
||Sharing content between sheets.
 
||Sharing content between sheets.
  
 
|-
 
|-
−
|| 00:16
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|| 00:17
 
||Removing data, Replacing data, Changing part of a data.
 
||Removing data, Replacing data, Changing part of a data.
  
 
|-
 
|-
 
|| 00:23
 
|| 00:23
−
|| Here we are using Ubuntu Linux version 10.04 and  LibreOffice Suite version 3.3.4.  
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|| Here we are using GNU/Linux as our operating system and  LibreOffice Suite version 3.3.4.  
  
 
|-
 
|-
−
||00:32
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||00:33
 
|| Entering data into a spreadsheet can be very labor-intensive, but Calc provides several tools for making it considerably easier.
 
|| Entering data into a spreadsheet can be very labor-intensive, but Calc provides several tools for making it considerably easier.
  
 
|-
 
|-
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|| 00:42
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|| 00:43
 
||The most basic ability is to drag and drop the contents of one cell to another with a mouse.  
 
||The most basic ability is to drag and drop the contents of one cell to another with a mouse.  
  
 
|-
 
|-
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|| 00:49
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|| 00:50
 
||But Calc also includes several other tools for automating input, especially of repetitive material.
 
||But Calc also includes several other tools for automating input, especially of repetitive material.
  
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|-
 
|-
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|| 01:09
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|| 01:10
 
||Let us open our “Personal-Finance-Tracker.ods” file.
 
||Let us open our “Personal-Finance-Tracker.ods” file.
  
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|-
 
|-
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|| 01:19
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|| 01:20
 
||In our “Personal-Finance-Tracker.ods” file, lets say we want to copy  the data under the heading “Cost” to the adjacent cells.   
 
||In our “Personal-Finance-Tracker.ods” file, lets say we want to copy  the data under the heading “Cost” to the adjacent cells.   
  
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|-
 
|-
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|| 01:46
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|| 01:47
 
||Also select the cells where we want to copy the data.
 
||Also select the cells where we want to copy the data.
  
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|-
 
|-
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|| 01:53
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|| 01:54
 
|| Click on the “Edit” option in the menu bar and then click on the “Fill” option.
 
|| Click on the “Edit” option in the menu bar and then click on the “Fill” option.
  
 
|-
 
|-
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|| 01:59
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|| 02:00
 
||In the pop up menu, click on the “Right” option.
 
||In the pop up menu, click on the “Right” option.
  
 
|-
 
|-
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|| 02:03
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|| 02:04
 
|| You see that the data under the heading “Cost” gets copied to the adjacent cells.
 
|| You see that the data under the heading “Cost” gets copied to the adjacent cells.
  
 
|-
 
|-
−
|| 02:09
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|| 02:10
 
||Let us undo the changes.
 
||Let us undo the changes.
  
 
|-
 
|-
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|| 02:12
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|| 02:13
 
|| A more complex use of the Fill tool is to use it for  filling some series as data in sheets.
 
|| A more complex use of the Fill tool is to use it for  filling some series as data in sheets.
  
 
|-
 
|-
−
|| 02:20
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|| 02:21
 
||Calc provides default lists for the full and abbreviated days of the week and the months of the year.
 
||Calc provides default lists for the full and abbreviated days of the week and the months of the year.
  
 
|-
 
|-
−
|| 02:27
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|| 02:28
 
||It also enables the user to create his own lists.
 
||It also enables the user to create his own lists.
  
 
|-
 
|-
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|| 02:34
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|| 02:35
 
|| Now lets insert a new heading named “Days” in our sheet.   
 
|| Now lets insert a new heading named “Days” in our sheet.   
  
 
|-
 
|-
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|| 02:38
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|| 02:39
 
||Under this, we will display the seven days of the week automatically.
 
||Under this, we will display the seven days of the week automatically.
  
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|-
 
|-
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|| 02:53
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|| 02:54
 
||Click on the “Series” option in the menu.
 
||Click on the “Series” option in the menu.
  
 
|-
 
|-
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|| 02:57
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|| 02:58
 
|| You see that a dialog box appears with the heading as “Fill Series”.
 
|| You see that a dialog box appears with the heading as “Fill Series”.
  
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|-
 
|-
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|| 03:07
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|| 03:08
 
|| In the “Start value” field, we type our first day of the week, that is, “Sunday”.
 
|| In the “Start value” field, we type our first day of the week, that is, “Sunday”.
  
 
|-
 
|-
−
|| 03:13
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|| 03:14
 
||The increment is already set as “1”.
 
||The increment is already set as “1”.
  
−
Now click on the “OK” button.
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|-
 +
||03:16
 +
||Now click on the “OK” button.
  
 
|-
 
|-
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|-
 
|-
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|| 03:23
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|| 03:24
 
||You can enter only weekdays, month or year by the same method as they are pre-defined in Calc.
 
||You can enter only weekdays, month or year by the same method as they are pre-defined in Calc.
  
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|-
 
|-
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|| 03:55
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|| 03:56
 
||Click on this box with the mouse.
 
||Click on this box with the mouse.
  
 
|-
 
|-
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|| 03:57
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|| 03:58
 
||Drag it downwards till you see Saturday in the display box on the right.
 
||Drag it downwards till you see Saturday in the display box on the right.
  
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|-
 
|-
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|| 04:06
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|| 04:07
 
||The cells get filled with the weekdays automatically.
 
||The cells get filled with the weekdays automatically.
  
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|-
 
|-
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|| 04:24
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|| 04:25
 
||To demonstrate this, we will first delete the serial numbers already entered in the cells “A1” to “ A7”
 
||To demonstrate this, we will first delete the serial numbers already entered in the cells “A1” to “ A7”
  
 
|-
 
|-
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|| 04:33
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|| 04:34
 
|| After deleting the numbers, select the cells referenced as “A2” to “A7” again.
 
|| After deleting the numbers, select the cells referenced as “A2” to “A7” again.
  
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|-
 
|-
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|| 04:46
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|| 04:47
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|| A dialog box appears in front of us.
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|| A dialog box appears in front of us.Now click on the “Linear” option, under the heading “Series type”, if it is not selected by default.
−
 
+
−
Now click on the “Linear” option, under the heading “Series type”, if it is not selected by default.
+
  
 
|-
 
|-
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|-
 
|-
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|| 05:14
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|| 05:15
 
||We see that the cells automatically get filled with the sequential serial numbers.
 
||We see that the cells automatically get filled with the sequential serial numbers.
  
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|-
 
|-
−
||05:32
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||05:33
 
|| Apart from Fill tools there is one more speed up tool called “Selection lists” which is limited to using only text.
 
|| Apart from Fill tools there is one more speed up tool called “Selection lists” which is limited to using only text.
  
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|-
 
|-
−
|| 06:07
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|| 06:08
 
|| In our “Personal-Finance-Tracker.ods” file, our entire data is on “Sheet 1”.
 
|| In our “Personal-Finance-Tracker.ods” file, our entire data is on “Sheet 1”.
  
 
|-
 
|-
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|| 06:14
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|| 06:15
 
||Now we want “Sheet 2” as well as “Sheet 3” to show the same data as in “Sheet 1”.
 
||Now we want “Sheet 2” as well as “Sheet 3” to show the same data as in “Sheet 1”.
  
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|-
 
|-
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|| 06:27
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|| 06:28
 
|| Now click on “Select”.
 
|| Now click on “Select”.
  
 
|-
 
|-
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|| 06:30
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|| 06:31
 
|| Now in the dialog box which appears, using shift key we select the options “Sheet 1”, “Sheet 2”, and “Sheet 3”.
 
|| Now in the dialog box which appears, using shift key we select the options “Sheet 1”, “Sheet 2”, and “Sheet 3”.
  
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|-
 
|-
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|| 06:42
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|| 06:43
 
|| This takes us back to “Sheet 1”.
 
|| This takes us back to “Sheet 1”.
  
 
|-
 
|-
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|| 06:45
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|| 06:46
 
||Now lets enter some data in “Sheet 1”.   
 
||Now lets enter some data in “Sheet 1”.   
  
 
|-
 
|-
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|| 06:49
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|| 06:50
 
||For example,in the cell referenced as “F12”, we’ll type “This will be displayed on multiple sheets”.
 
||For example,in the cell referenced as “F12”, we’ll type “This will be displayed on multiple sheets”.
  
 
|-
 
|-
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|| 06:57
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|| 06:58
 
||Now click on the “Sheet 2” and the “Sheet 3” tab one after the other.
 
||Now click on the “Sheet 2” and the “Sheet 3” tab one after the other.
  
 
|-
 
|-
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|| 07:02
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|| 07:03
 
||We see that in each of these sheets, the cell referenced as “F12” contains the same data.
 
||We see that in each of these sheets, the cell referenced as “F12” contains the same data.
  
 
|-
 
|-
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|| 07:09
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|| 07:10
 
||Let us undo the changes.
 
||Let us undo the changes.
  
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|-
 
|-
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|| 07:18
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|| 07:19
 
||To delete data  without removing any of the formatting of the cell, just select a cell.  
 
||To delete data  without removing any of the formatting of the cell, just select a cell.  
  
 
|-
 
|-
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|| 07:25
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|| 07:26
 
||You see that the data of the cell is displayed in the “Input line” field.
 
||You see that the data of the cell is displayed in the “Input line” field.
  
 
|-
 
|-
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|| 07:30
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|| 07:31
 
||Now press the “Backspace” button on the keyboard.
 
||Now press the “Backspace” button on the keyboard.
  
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|-
 
|-
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|| 07:39
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|| 07:41
 
|| To replace the data in a cell, simply select the cell and type over the old data.  
 
|| To replace the data in a cell, simply select the cell and type over the old data.  
  
 
|-
 
|-
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|| 07:46
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|| 07:47
 
||The new data will retain the original formatting.
 
||The new data will retain the original formatting.
 
Let us undo the changes.
 
Let us undo the changes.
  
 
|-
 
|-
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|| 07:52
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|| 07:53
 
|| In order to change a part of the data in a cell, without removing all of the contents, just double click on the cell.
 
|| In order to change a part of the data in a cell, without removing all of the contents, just double click on the cell.
  
 
|-
 
|-
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|| 08:01
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|| 08:02
 
||Now by navigating the cursor, you can edit the cell as per your requirement.
 
||Now by navigating the cursor, you can edit the cell as per your requirement.
  
 
|-
 
|-
−
|| 08:07
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|| 08:08
 
||Let us undo the changes.
 
||Let us undo the changes.
  
 
|-
 
|-
−
|| 08:09
+
|| 08:10
 
|| This brings us to the end of the Spoken Tutorial on LibreOffice Calc:
 
|| This brings us to the end of the Spoken Tutorial on LibreOffice Calc:
  
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|-
 
|-
−
|| 08:20
+
|| 08:21
 
||Sharing content between sheets.
 
||Sharing content between sheets.
  
 
|-
 
|-
−
|| 08:23
+
|| 08:24
 
||Removing data, Replacing data, Changing a part of the data
 
||Removing data, Replacing data, Changing a part of the data
  
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|-
 
|-
−
|| 08:32
+
|| 08:33
 
||*It summarises the Spoken Tutorial project
 
||*It summarises the Spoken Tutorial project
  
 
|-
 
|-
−
|| 08:35
+
|| 08:36
 
||*If you do not have good bandwidth, you can download and watch it
 
||*If you do not have good bandwidth, you can download and watch it
  
 
|-
 
|-
−
||08:40
+
||08:41
 
||The Spoken Tutorial Project Team
 
||The Spoken Tutorial Project Team
  
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|-
 
|-
−
|| 08:49
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|| 08:50
 
||*For more details, please write to contact at spoken hyphen tutorial dot org
 
||*For more details, please write to contact at spoken hyphen tutorial dot org
  
 
|-
 
|-
−
|| 08:55
+
|| 08:56
 
||*Spoken Tutorial Project is a part of the Talk to a Teacher project
 
||*Spoken Tutorial Project is a part of the Talk to a Teacher project
  
 
|-
 
|-
−
|| 09:00
+
|| 09:01
 
||*It is supported by the National Mission on Education through ICT, MHRD, Government of India
 
||*It is supported by the National Mission on Education through ICT, MHRD, Government of India
  
 
|-
 
|-
−
|| 09:07
+
|| 09:08
 
||*More information on this Mission is available at
 
||*More information on this Mission is available at
  
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|-
 
|-
−
|| 09:18
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|| 09:19
 
||*This tutorial has been contributed by ...............................(Name of the translator and narrator)
 
||*This tutorial has been contributed by ...............................(Name of the translator and narrator)
  

Revision as of 10:30, 19 January 2015

Time Narration
00:00 Welcome to the Spoken tutorial on LibreOffice Calc – Working with data.
00:06 In this tutorial we will learn about:
0:10 Speed up using Fill tools and Selection lists.
00:14 Sharing content between sheets.
00:17 Removing data, Replacing data, Changing part of a data.
00:23 Here we are using GNU/Linux as our operating system and LibreOffice Suite version 3.3.4.
00:33 Entering data into a spreadsheet can be very labor-intensive, but Calc provides several tools for making it considerably easier.
00:43 The most basic ability is to drag and drop the contents of one cell to another with a mouse.
00:50 But Calc also includes several other tools for automating input, especially of repetitive material.
00:57 These tools are namely, “Fill tool”, “Selection lists”.
01:01 These can input information into multiple sheets of the same document.
01:06 We will learn about each one of them one by one.
01:10 Let us open our “Personal-Finance-Tracker.ods” file.
01:14 The Fill tool is a useful method for duplicating the contents in the sheet.
01:20 In our “Personal-Finance-Tracker.ods” file, lets say we want to copy the data under the heading “Cost” to the adjacent cells.
01:30 Then first select all the data which needs to be copied by clicking on the cell which contains the entry, “6000”.
01:38 Now holding down the left mouse button, drag the mouse till the end of the cell which contains the cost entry, “2000”.
01:47 Also select the cells where we want to copy the data.
01:51 Now release the left mouse button.
01:54 Click on the “Edit” option in the menu bar and then click on the “Fill” option.
02:00 In the pop up menu, click on the “Right” option.
02:04 You see that the data under the heading “Cost” gets copied to the adjacent cells.
02:10 Let us undo the changes.
02:13 A more complex use of the Fill tool is to use it for filling some series as data in sheets.
02:21 Calc provides default lists for the full and abbreviated days of the week and the months of the year.
02:28 It also enables the user to create his own lists.
02:35 Now lets insert a new heading named “Days” in our sheet.
02:39 Under this, we will display the seven days of the week automatically.
02:43 Select the first seven cells below the heading “Days”.
02:48 Now click on the “Edit” option in the menu bar and go to the“Fill” option.
02:54 Click on the “Series” option in the menu.
02:58 You see that a dialog box appears with the heading as “Fill Series”.
03:02 Now under the heading, “Series type”, click on the “AutoFill” option.
03:08 In the “Start value” field, we type our first day of the week, that is, “Sunday”.
03:14 The increment is already set as “1”.
03:16 Now click on the “OK” button.
03:18 You see that the days are automatically entered into the cells.
03:24 You can enter only weekdays, month or year by the same method as they are pre-defined in Calc.
03:32 Another method for auto-filling of sequential data is as follows-
03:37 Type “Sunday” in a cell and press Enter. This will shift the focus to the next cell in the column.
03:46 Go back to the cell where “Sunday” was typed. You will now see a small black box at the bottom-right-hand corner of the cell.
03:56 Click on this box with the mouse.
03:58 Drag it downwards till you see Saturday in the display box on the right.
04:04 Release the mouse button.
04:07 The cells get filled with the weekdays automatically.
04:10 This trick works for all data that are sequential.

let undo the changes

04:17 You can also create a one-time fill series for numbers by entering the start, end and the increment values.
04:25 To demonstrate this, we will first delete the serial numbers already entered in the cells “A1” to “ A7”
04:34 After deleting the numbers, select the cells referenced as “A2” to “A7” again.
04:40 Now click on the “Edit” in the menu bar and then on “Fill” and “Series” option.
04:47 A dialog box appears in front of us.Now click on the “Linear” option, under the heading “Series type”, if it is not selected by default.
04:57 In the “Start value” field, we will type the first serial number, that is, “1”.
05:03 In the “End value” field, we will type the last value to be entered as “6”.
05:08 Now we set the “Increment” value as “1” and finally click on the “OK” button.
05:15 We see that the cells automatically get filled with the sequential serial numbers.
05:21 In all these cases, the Fill tool creates only a momentary connection between the cells. Once they are filled, the cells have no further connection with one another.
05:33 Apart from Fill tools there is one more speed up tool called “Selection lists” which is limited to using only text.
05:40 We will discuss it in the later tutorials of this series.
05:45 After learning about the “Fill tools” and “Selection lists” we will now learn how to share content between sheets.
05:52 Calc enables a user to enter the same information in the same cell on multiple sheets.
05:58 This means, instead of entering the same list on

each sheet individually, you can enter it in all the sheets at once.

06:08 In our “Personal-Finance-Tracker.ods” file, our entire data is on “Sheet 1”.
06:15 Now we want “Sheet 2” as well as “Sheet 3” to show the same data as in “Sheet 1”.
06:21 So we click on the “Edit” option in the menu bar and then click on the “Sheet” option.
06:28 Now click on “Select”.
06:31 Now in the dialog box which appears, using shift key we select the options “Sheet 1”, “Sheet 2”, and “Sheet 3”.
06:40 And then click on the “OK” button.
06:43 This takes us back to “Sheet 1”.
06:46 Now lets enter some data in “Sheet 1”.
06:50 For example,in the cell referenced as “F12”, we’ll type “This will be displayed on multiple sheets”.
06:58 Now click on the “Sheet 2” and the “Sheet 3” tab one after the other.
07:03 We see that in each of these sheets, the cell referenced as “F12” contains the same data.
07:10 Let us undo the changes.
07:12 Next we will learn about different ways in which we can delete and edit data in the cells.
07:19 To delete data without removing any of the formatting of the cell, just select a cell.
07:26 You see that the data of the cell is displayed in the “Input line” field.
07:31 Now press the “Backspace” button on the keyboard.
07:35 You see that the data gets deleted.
07:37 Let us undo the changes.
07:41 To replace the data in a cell, simply select the cell and type over the old data.
07:47 The new data will retain the original formatting.

Let us undo the changes.

07:53 In order to change a part of the data in a cell, without removing all of the contents, just double click on the cell.
08:02 Now by navigating the cursor, you can edit the cell as per your requirement.
08:08 Let us undo the changes.
08:10 This brings us to the end of the Spoken Tutorial on LibreOffice Calc:
08:15 To summarize, we learned about:
08:17 Speed up using Fill tools and Selection lists.
08:21 Sharing content between sheets.
08:24 Removing data, Replacing data, Changing a part of the data
08:29 *Watch the video available at the following link
08:33 *It summarises the Spoken Tutorial project
08:36 *If you do not have good bandwidth, you can download and watch it
08:41 The Spoken Tutorial Project Team
08:43 *Conducts workshops using spoken tutorials
08:46 *Gives certificates for those who pass an online test
08:50 *For more details, please write to contact at spoken hyphen tutorial dot org
08:56 *Spoken Tutorial Project is a part of the Talk to a Teacher project
09:01 *It is supported by the National Mission on Education through ICT, MHRD, Government of India
09:08 *More information on this Mission is available at
09:11 *spoken hyphen tutorial dot org slash NMEICT hyphen Intro
09:19 *This tutorial has been contributed by ...............................(Name of the translator and narrator)

And this is -----------------------(name of the recorder) from --------------------------(name of the place)signing off. Thanks for watching. 

 Thanks for joining

Contributors and Content Editors

PoojaMoolya, Sandhya.np14

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