View source for LibreOffice-Suite-Writer/C4/Using-track-changes/English

[http://spoken-tutorial.org/wiki/images/d/d6/LO_Track_Changes.zip Resources for "Libre Office Track Changes"]

{| style="border-spacing:0;"
| style="border-top:0.002cm solid #000000;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| <center>'''Visual Cue'''</center>
| style="border:0.002cm solid #000000;padding:0.097cm;"| <center>'''Narration'''</center>

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Show slide number 1
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| Hello Everybody.


Welcome to the tutorial on LibreOffice Writer - 'Track changes while Editing a document'. 

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Show slide number 2

'''Learning Objectives '''

Peer review of documents using '''Record Changes'''



| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| In this tutorial I will explain how peer review of documents can be done with LibreOffice '''Writer'''. 


We will open an existing document to explain how to peer review and edit a document using 'Record Changes' option.

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Show Slide Number 3

'''Benefits'''

By using this feature a reviewer can -

* make comments
* add text, 
* delete or modify existing text 
* which is clearly visible as such in the same document. 


| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| The benefit in using this feature is that a reviewer can give comments, add text, delete or modify existing text, which is clearly visible, as such, in the same document. 

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Show Slide Number 4

'''Benefits'''

This can be easily seen by the author

* who can accept or reject these changes 
* and thus incorporate these edit comments 
* without the effort of making the same changes once again.


| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| This can be easily seen by the author who can accept or reject these changes and thus incorporate these edit comments without the effort of making the same changes once again.




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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| 
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| And when the file is saved, the comments are incorporated.


So lets learn how to do all of this.

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Show Slide Number 4'''OS and versions '''
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| Here we are using Ubuntu Linux 10.04 as our operating system and LibreOffice Suite version 3.3.4 

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Show Slide Number 5

'''Files being used in this tutorial '''

I will be using some documents - Seven-reasons-to-adopt-FOSS.odt,
Government-support-for-FOSS-in-India.odt


| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| In this tutorial, I will be using some documents that I have already created and saved on my system, namely- 

Seven-reasons-to-adopt-FOSS.odt,
Government-support-for-FOSS-in-India.odt
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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Click on Applications >> Office >> LibreOffice Writer
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| Lets click on '''Applications -''' '''Office '''- '''LibreOffice Writer''' to start Writer. 

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Click File >> Open >> double-click on Seven-reasons-to-adopt-FOSS.odt
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| Open file 'Seven-reasons-to-adopt-FOSS.odt'




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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Click on Edit >> Changes Point to Record option but do not click it.


Point to Show option and the checkmark.


Now click on Record option.
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| To set the 'record changes' option on, go to EDIT → CHANGES and check the RECORD option. 


The SHOW option should also be checked. This will enable any subsequent editing to be recorded distinctly.




|-
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Go to point number 2 and type “Linux is a virus resistant operating system since each user has a distinct data space and cannot directly access the program files”. 


Hit Enter.
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| In the document, let us insert a second point. 

We will go to point number 2 and type “Linux is a virus resistant operating system since each user has a distinct data space and cannot directly access the program files”. 


Hit Enter, so that the current second point becomes point number 3

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Point to the text in the new colour.
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| Note that the text input has come in a new colour. 

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Hover the mouse on this text.

Point to the message “Inserted Ranjani:” then date and time of insertion. 
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| Hover the mouse on this text. You will see the message “Inserted Ranjani:” followed by date and time of insertion. 


Thus the person making the comment is identified in the document. The name is provided based on the name given during installation of LibreOffice as the user on the computer.

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Correct the spelling of “avalable” in the first line.
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| Correct the spelling of “avalable” in the first line. You will notice the correction. 

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Delete the first point.
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| Delete the first point - “It can be installed on all computers without restriction or needing to pay license fees to vendors”. 

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Point to the deleted text.


Hover the mouse on this text.

Point to the message “Inserted Ranjani:” then date and time of insertion. 
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| Note that the deletion does not actually delete the line, but marks it as a line suggested for deletion. 


Hover the cursor over it and we see the message “Deleted Ranjani:” followed by date and time of deletion .

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Remain in the same screen.
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| In this manner, modifications can be made to a document by adding, deleting or changing an existing text in a document. 

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Show Slide Number 6

More than one person can edit the same document. 

LO Writer 

* will show each edit in a different colour 
* to help the reader distinguish one reviewer's work from another. 


| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| More than one person can edit the same document. 


LO Writer will show each edit in a different colour to help the reader distinguish one reviewer's work from another. 


Of course, hovering the mouse over the edited text will display the name of the reviewer.

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Switch to Writer window.


Click File >> Open >> Government-support-for-FOSS-in-India.odt
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| I am going to demonstrate this by opening a document, which has already been edited by my colleague Guru.


Open a text file document “Government-support-for-FOSS-in-India.odt”

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Point to the track changes that are visible.


Hover the mouse over the text and show the message “Inserted: Guru”.
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| In this document, we can see that several additions and deletions have been done. 


Hovering the mouse over this text gives message that the addition and deletion have been done by Guru.

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Go to the bottom of the document.

Type “CDAC, NIC, NRC-FOSS are institutions of Government of India which develop and promote FOSS”.
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| Add a point at the bottom “CDAC, NIC, NRC-FOSS are institutions of Government of India which develop and promote FOSS”.




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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Point to the text in a different colour.


Hover the mouse over the text and show the message “Inserted: Ranjani”.
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| We can see that the colour of this insertion is different from the colour of the edits done by Guru. 


Hovering the mouse over this insertion gives the message “Inserted: Ranjani”.


Thus more than one person can edit the same document before it goes back to the author.

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Click on File >> Close.
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| Close the document without saving it.

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Go to point 2 >> right click on the deleted text 'reasons' >> Select 'Accept Change'. 
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| We will now show how the author can accept or reject changes made by the reviewer.


In the same document, “Government-support-for-FOSS-in-India.odt”, let us assume I am the author and will accept or reject the edits made by Guru. 


Go to point 2 and right click on the deleted text 'reasons'. Select 'Accept Change'. 


You will see that the text gets deleted which is the change suggested by the reviewer. Right-click on the inserted text 'needs' and select 'Accept Change'. You will see that the text becomes normal which is the change suggested by the reviewer. 

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Go to point 1 >> right click on the deleted text 'The OpenOffice document standard (ODF) has been notified under this policy' >> select 'Accept Change'. 
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| In this way, edits suggested by the reviewer, both insertions and deletions, can be accepted by the author.


Go to point 1 and right click on the deleted text “The OpenOffice document standard (ODF) has been notified under this policy” and select 'Reject change'. 


This makes the text normal, ie the suggestion of the reviewer to delete, has been rejected by the author. 

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Go to point 5 >> right click on “Government Schools in these states and in Orissa, Karnataka and Tamil Nadu learn Linux” >> select 'Reject change'.
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| Go to point 5 and right click on “Government Schools in these states and in Orissa, Karnataka and Tamil Nadu learn Linux” and select 'Reject change'. This deletes the text inserted by the reviewer.


In this manner, each addition or deletion can be accepted or rejected by the author.

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| EDIT >> CHANGES >> uncheck 'Record' & 'Show' options.
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| Finally, after accepting or rejecting changes, we should go to EDIT >> CHANGES and uncheck 'Record' and 'Show' options. 


When unchecked, any further editing will not be marked separately.


Please be sure to save the file after accepting or rejecting changes to incorporate all comments given by the reviewers.

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Switch to Slide 7

(Assignment)
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| This brings us to the end of this tutorial. Finally, the ASSIGNMENT. 


Open a document and make corrections to spelling mistakes in Record Changes mode.

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Switch to LibreOffice Assignment File
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| I have already constructed this assignment here. 

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Show Slide number 8About the Spoken Tutorial Project

* The video available at [http://spoken-tutorial.org/What_is_a_Spoken_Tutorial http://spoken-tutorial.org/What_is_a_Spoken_Tutorial] summarises the Spoken Tutorial project.
* If you do not have good bandwidth, you can download and watch it


| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| The video available at the following link summarises the Spoken Tutorial project. If you do not have good bandwidth, you can download and watch it. 




|-
| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Show Slide number 9The Spoken Tutorial Project 

* Conducts workshops using spoken tutorials
* Also gives certificates for those who pass an online test
* For more details, write to contact@spoken-tutorial.org. 


| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| The Spoken Tutorial Project conducts workshops using spoken tutorials. They also give certificates to those who pass an online test. For more details, write to contact at spoken hypen tutorial dot org. 




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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Show Slide number 10ACKNOWLEDGEMENT 



| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| Spoken Tutorial Project is a part of the Talk to a Teacher project, supported by the National Mission on Education through ICT, MHRD, Government of India. More information on the same is available at the following link 

spoken hyphen tutorial dot org slash NMEICT hypen Intro 

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| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:none;padding:0.097cm;"| Show Slide number 11ACKNOWLEDGEMENT

* Script contributed by ITforChange.
* www.itforchange.net
* Thank you.


| style="border-top:none;border-bottom:0.002cm solid #000000;border-left:0.002cm solid #000000;border-right:0.002cm solid #000000;padding:0.097cm;"| This tutorial has been contributed by IT for change. 


Thank you and enjoy exploring many languages in LibreOffice '''Writer'''.

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