View source for FrontAccounting-2.4.7/C2/Journal-Entry-and-Balance-Sheet-in-FrontAccounting/English-timed

{|border =1
| Time
| Narration

|-
| 00:01
|  Welcome to spoken tutorial on '''Journal Entry and Balance sheet in FrontAccounting'''.

|-
| 00:07
| In this tutorial we will learn how to

Pass a '''Journal Entry''' 

|-
| 00:12
|  See the reflection in '''Balance Sheet '''and  '''Void''' a '''transaction''' 

|-
| 00:18
|  To record this tutorial, I am using 

'''Ubuntu Linux '''OS version 16.04 

|-
| 00:26
|  '''FrontAccounting '''version 2.4.7

|-
| 00:30
|  To practise this tutorial, you must have knowledge of: 

Higher secondary commerce and accounting 

|-
| 00:37
|  Principles of Bookkeeping 

|-
|  00:40
|  And you should have already set up an '''Organisation/Company''' in '''FrontAccounting''' 

|-
| 00:46
| If not, for relevant '''FrontAccounting''' tutorials please visit this website. 

|-
| 00:52
|  Start the '''XAMPP services''' before you begin working on '''FrontAccounting''' interface.

|-
|  00:58
|  Let us open the '''FrontAccounting '''interface. 

|-
|  01:02
|  Open the browser and type '''localhost slash account '''and press '''Enter.''' 

|-
|  01:10
|  The '''login''' page appears. 

|-
|  01:12
|  Type the username as '''admin''' and the '''password'''. 

Then click on '''Login''' button. 

|-
|  01:20
|  The '''FrontAccounting''' interface opens. 

|-
| 01:23
| We will see how to introduce '''capital''' in the business.

|-
|  01:27
|  The '''Journal Entry''' is '''Commenced business with a capital of Rs. 5,00,000'''. 

|-
| 01:32 
| The '''Entry''' is   '''Cash account debit 5,00,000'''   '''To Capital Account 5,00,000''' 

(Being '''Capital introduced in the business''') 

|-
|  01:41
|  We will pass a '''Journal Entry '''for this.

|-
| 01:45
|  Click on the '''Banking and General Ledger''' tab and then click on '''Journal Entry '''link. 

|-
|  01:52
|  In the '''Journal date''' field, you can see the default date is set as today. 

|-
|  01:57
|  We can also see the '''reference number '''for the '''transaction'''. 

This is '''auto-generated'''.

|-
|  02:05
|  Click on the '''Account Description''' drop-down box and select the option '''Cash'''. 

|-
| 02:11
|  Click on the '''Debit '''textbox and type the amount as '''Five lakhs.'''

|-
|  02:17
|  To save the '''Debit entry''', click on the '''Add Item '''button in that row.

|-
|  02:23
|  Again, click on the '''Account Description''' drop-down box and select the option '''Capital'''. 

|-
|  02:30
|  Then, click on the '''Credit''' textbox and type the amount as '''Five lakhs.'''

|-
|  02:38
|  To save the '''Credit entry, '''click on the '''Add item''' button in that row.

|-
|02:44
|  Now, click on the '''Memo''' field, for the narration of this '''Journal Entry'''. 

|-
|  02:49
|  Here, type the text- '''Being capital introduced in the business.''' 

|-
|  02:54
|  To save the '''entry''', click on the '''Process Journal Entry''' button at the bottom of the window.

|-
| 03:01
|  You can see the message at the top which says, 

“'''Journal entry has been entered”''' 

|-
| 03:07 
|  You can also see the '''options''':  '''View this Journal Entry''' ,  '''Enter New Journal Entry''' 

|-
| 03:12
|  '''Add an Attachment''' and  '''Back''' 

|-
|  03:17
|  Let us explore these one by one.

|-
| 03:20
| Click on''' View this Journal Entry '''link.

|-
| 03:24
| A new '''popup''' window opens.

|-
| 03:27
| It shows the '''General Ledger Transaction Details''' that we have entered just now.

|-
|  03:33
|  '''Print''' link is to get a print-out of this '''transaction''' for our future reference. 

|-
|  03:39
|  Click on '''Close''' link to close this window. 

|-
|  03:43
|  Now, click on the '''Enter New Journal Entry''' option. 

|-
| 03:48
| A new page opens for the next new '''Journal Entry'''. 

|-
| 03:52
|  Pause the tutorial and do the following assignment. 

|-
| 03:56
|  Pass a '''Journal Entry '''for '''Goods Purchased for Rs 50,000'''

|-
| 04:01
| The '''Entry''' is: '''Office furniture and Equipments Account debit'''
 
'''To cash Account for Rs 50,000'''

|-
| 04:09
|  '''Memo: Purchased Office furniture and Equipments for Rs 50,000'''

|-
| 04:15
|  Click on '''Process the journal entry'''

|-
| 04:19
|  Now, click on the '''Add an Attachment''' link. 

|-
| 04:23
|  We can see the '''fields:''' 

'''Transaction''' 

|-
| 04:27
|  '''Description '''and  '''Attached file''' 

|-
| 04:31
| '''Attached file '''is to attach any document related to  '''Journal entry''' which is passed. 

|-
| 04:38
|  Let me attach a '''sample voucher '''which I have already created and saved on my computer. 

|-
|  04:44
|  Click on the '''Browse''' button and locate the folder in which the file is saved. 

|-
| 04:51
|  I'll select the '''Sample-Voucher.pdf '''file from my '''Desktop''' folder. 

|-
| 04:57
|  You can see the file attachment here now. 

|-
|  05:01
|  This '''voucher''' has been provided in the '''Code files '''link of this tutorial.

|-
| 05:06
| Please download and make use of the file while practising.

|-
|  05:11
|  Then click on the '''Add new''' button.

|-
|  05:14
|  A message appears that says: '''Attachment has been inserted.''' 

|-
| 05:19
|  Also, you can see that the uploaded file has been added to the table. 

|-
|  05:25
|  Click on '''Back''' option to go back.

|-
|  05:28
|  Next, let us see the reflection of this '''Journal Entry''' in the '''Balance''' '''Sheet'''. 

|-
|  05:34
|  To do so, click on the '''Banking and General Ledger '''tab'''.''' 

|-
|  05:39
|  Then click on the '''Balance''' '''Sheet''' '''Drilldown''' link. 

|-
|  05:43
|  We can see the '''transaction''' is reflected here. 

|-
|  05:47
|  In the future, when we have many more '''journal''' '''entries''', the displayed list would be longer. 

|-
|  05:54
|  Next, let us see how to '''void''' a '''transaction'''. 

|-
|  05:58
|  Click on the '''Setup''' tab. 

In the '''Maintenance''' panel, click on '''Void a transaction''' link.

|-
|  06:06
|  This option is used to delete/remove an '''entry'''. 

|-
| 06:11
| We can see the reference number, which shows the '''entry'''. 

|-
|06:15
|  Let’s select reference '''002/2019''' to '''void transaction'''.

|-
| 06:23
| Click on the icon in the '''GL''' column to verify the details before deleting the '''entry'''.

|-
|06:30
| We can see this '''entry''' for goods purchased for Rs 50,000 for '''Office furniture and Equipments.'''

|-
| 06:38
| Click on the '''Close''' link at the bottom of the window.

|-
|  06:42
|  Now, click on the icon in the '''Select''' column. 

|-
|  06:46
|  On selecting the icon, the '''transaction''' number and '''voiding''' date appears. 

|-
|  06:52
|  Click on the '''Void Transaction '''button. 

|-
|  06:55
|  It displays a message: '''Are you sure you want to void this transaction? This action cannot be undone.'''

|-
|  07:03
|  I will click on the '''Proceed''' button. 

|-
| 07:07
| Immediately another message appears and says: 

'''Selected transaction has been voided.''' 

|-
| 07:14
| That’s how we can '''void '''a '''transaction, '''whenever it is required.

|-
| 07:19
|  This brings us to the end of this tutorial.

Let us summarize.

|-
|  07:25
| In this tutorial, we have learnt to

Pass a '''Journal Entry''' 

|-
| 07:30
| See the reflection in '''Balance Sheet''' 

'''Void '''a''' transaction '''

|-
|  07:35
| The video at the following link summarises the Spoken Tutorial project.

Please download and watch it

|-
|  07:43
| The''' Spoken Tutorial Project''' Team conducts workshops and gives certificates.

For more details, please write to us. 

|-
|  07:51
| Please post your timed queries in this forum. 

|-
|07:55
| Spoken Tutorial project is funded by  MHRD, Government of India.

|-
|  08:00
| The script and video has been contributed by Spoken Tutorial team. 

This is Pratik kamble signing off. '''Thanks '''for joining. 

|}