View source for FrontAccounting-2.4.7/C2/Items-and-Inventory-in-FrontAccounting/English-timed


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| '''Time'''
| '''Narration'''

|-
| 00:01
| Welcome to the spoken tutorial on''' Items and Inventory '''in''' FrontAccounting.'''

|-
| 00:07
| In this tutorial, we will learn to add the following in '''FrontAccounting''':

'''Units of Measure'''

|-
| 00:14
| '''Items'''

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| 00:16
|  '''Item Category '''and '''Sales Pricing'''

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| 00:20
| To record this tutorial, I am using

'''Ubuntu Linux''' OS version 16.04

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| 00:28
|  '''FrontAccounting''' version 2.4.7

|-
| 00:32
| To practise this tutorial you must have knowledge of

Higher secondary commerce and accounting and Principles of Bookkeeping

|-
| 00:42
| And you should have already set up an '''Organisation/Company''' in '''FrontAccounting.''' 

|-
| 00:48
| If not, for relevant '''FrontAccounting''' tutorials please visit this website. 

|-
| 00:54
| Start the '''XAMPP services''' before you begin working on '''FrontAccounting''' interface.

|-
| 01:00
| Before we start, let us understand what are '''Items '''in '''FrontAccounting'''. 

|-
| 01:06
|  '''Items '''are the things which we can buy or sell in the business.

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| 01:11
|  We have to keep a record that lists key information about an '''inventory item'''.

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| 01:18
| '''Inventory''' is a complete listing of

Stock in hand,
 
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| 01:23
|  Work in progress,

Raw materials and  Finished goods in hand.

|-
| 01:30
| Let us open the '''Frontaccounting''' interface. 

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|01:34
| Open the browser and type '''localhost slash account '''and press '''Enter. '''

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| 01:43
| The''' login''' page appears.

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| 01:46
| Type the '''username''' as''' admin''' and the '''password'''.

Click on '''Login''' button.

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| 01:54
| The''' Frontaccounting''' interface opens.

|-
|01:57
| Click on the '''Items and Inventory''' tab.

|-
|02:01
| '''Maintenance''' panel is used to set up '''Items '''and '''Inventory''' details.

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| 02:06
| To do the setup, we have to make use of the following options:

'''Units of Measure''' 

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| 02:13
| '''Items '''and  '''Item Categories'''

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| 02:18
| Let us see how to set '''Units of Measure.''' 

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| 02:22
| '''Units of Measure''' option has to be specified for each '''Item.''' 

|-
| 02:27
| In the '''Maintenance''' panel, click on '''Units of Measure''' link.

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| 02:32
| By default you will see '''each''' and '''hour''' as '''units of measure'''. 

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| 02:38
| Let us see how to add a new '''Units of Measure '''for''' kilograms.'''

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| 02:43
| Type the details for the unit '''kilograms '''as shown here.

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| 02:48
| In the '''Decimal places''' drop-down box, select '''zero'''.

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| 02:53
| Click on the '''Add''' '''new''' button at the bottom of the window to add this '''unit'''.

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| 02:59
| The pop-up message shows that we have successfully added a new '''unit'''.

|-
| 03:04
| We can also see the table with the updated entry. 

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| 03:08
| Likewise you have to add the required '''Units of measure''' for your company’s '''items'''.

|-
|03:15
| Click on '''Back''' link at the bottom of the window to go back to the '''FrontAccounting''' interface.

|-
| 03:22
| Now let us set the '''Item''' '''Categories '''to which the '''item''' belongs.

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| 03:28
| '''Item Categories''' helps us to group the '''items''' we buy and sell.

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| 03:33
| Click on''' Item Categories '''link.

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| 03:35
| We can see some default''' Item categories''' here - '''Charges, Components, Services '''and''' Systems.'''

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| 03:48
| We need to create our own '''Item category,''' which defines.

'''Item tax type,'''

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| 03:54
|  '''Item Type''' and '''Units of Measure'''

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| 03:58
| Say for example, our '''company''' deals with finished goods i.e '''Laptops'''.

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| 04:04
| So we will add a new''' Item category''' named '''Finished Goods.'''

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| 04:09
| Fill the details as shown here.

'''Category Name – Finished Goods'''

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| 04:15
|  '''Item Tax Type - Regular'''

'''Item Type - Purchased '''

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| 04:21
| '''Units of Measure - Each'''

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| 04:24
| Keep all the remaining fields with default values.

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| 04:28
| Click on the '''Add New''' button at the bottom of the window to save the entry.

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| 04:34
| We can see that the newly added details are updated in the above table.

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| 04:40
| Click on '''Back''' link at the bottom of the window to go back to the '''FrontAccounting''' interface.

|-
| 04:47
| Next let us create a new '''Item '''for this '''Item category.'''

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| 04:52
| In '''Maintenance''' panel, click on the '''Items''' link.

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| 04:57
| Here, we are prompted to fill in all the necessary information for the '''item.'''

Fill the details as shown here.

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| 05:06
| Make sure that you give a unique code for each '''item''' you fill. 

This is mandatory.

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| 05:13
| '''Category''' is the '''Item category''' to which the '''item''' belongs.

We have selected '''Finished Goods.'''

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| 05:21
| '''Item type '''is to know whether the '''item''' is used for:

manufacturing purpose 

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| 05:28
|  purchased from a '''supplier''' or for a '''service''' 

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| 05:33
| Scroll down.

And then click on the '''Insert New Item''' button at the bottom of the window.

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| 05:41
| The pop-up message shows that we have successfully added a new '''item'''.

|-
| 05:47
| Click on the drop-down box at the top of the window.

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| 05:51
| We can see that the new '''item''' has been added. 

|-
| 05:56
| As an assignment:

Add two new '''items''' under '''Item category- Finished goods'''

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| 06:02
|  Add two new '''items''' under''' Item category- Components'''

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| 06:07
| Refer to the '''Assignment''' link of this tutorial for details

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| 06:12
| After completing the assignment, click on the drop-down box at the top of the window.

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| 06:18
| Now you should see 2 '''items '''under '''Components''' and 3 '''items '''under '''Finished goods.'''

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| 06:26
| Click on '''Back''' link at the bottom of the window to go back to the '''Frontaccounting''' interface.

|-
| 06:33
| '''Pricing and Costs '''panel is used for selecting the pricing level of the '''items '''or '''inventory'''.

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| 06:40
| This option is used to assign '''sales prices''' to individual '''Sales item'''. 

Click on the '''Sales Pricing '''link. 

|-
| 06:49
| Click on the '''Item''' drop-down box.

Select the item''' Dell Laptop''' for which we want to assign the '''Sales Price'''.

|-
| 06:58
| Now, click on the '''Currency''' drop-down box.

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| 07:02
| Select the currency as '''Indian Rupees.'''

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| 07:06
| Click on the '''Sales Type''' drop-down box.

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| 07:10
| There are two options:  '''Retail '''and  '''Wholesale'''

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| 07:15
| Here select the option, '''Retail.'''

|-
| 07:19
| Next, click on the '''Price''' field.

Type the '''Price''' against the '''Item''' as '''53,000 per each.'''

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| 07:28
| Then click on '''Add''' '''New''' button at the bottom of the window.

|-
| 07:33
| The pop-up message shows that we have successfully added a '''Sales price''' for the '''item Dell Laptop.'''

|-
| 07:41
| We can also see updated values in the table here.

|-
| 07:45
| Click on '''Back''' option at the bottom of the window to go back to the '''Frontaccounting''' interface.

|-
|07:52
| This brings us to the end of this tutorial.

|-
| 07:56
| Let us summarize. 

|-
| 07:58
| In this tutorial, we have learnt how to create,

'''Units of Measure''',  '''Items'''

|-
| 08:06
| '''Item Category''' and  '''Sales Pricing'''

|-
| 08:10
| As an assignment, add the '''sales price '''for the '''items''' shown below:

Keep the '''Sales Type '''as''' Retail.'''

|-
| 08:20
| The video at the following link summarises the Spoken Tutorial project.  Please download and watch it

|-
| 08:27
| The '''Spoken Tutorial Project''' Team conducts workshops and gives certificates.

For more details, please write to us.

|-
|08:35
| Please post your timed queries in this forum.&nbsp;

|-
| 08:39
| Spoken Tutorial project is funded by MHRD, Government of India.

The script and video has been contributed by Spoken Tutorial team. This is Pratik Kamble signing off. Thanks for joining. 

|}