View source for Koha-Library-Software/C2/Add-a-New-Library/English

'''Title of the Script: Add a New library '''

'''Author''': Vaibhavi Satardekar and Maya Hans

'''Keywords''': koha 24.05, koha library setup, new library configuration, library branch creation, koha library management, library setup guide, library administration, koha OPAC configuration, video tutorial.


{|border=1
|-
|| '''Visual Cue'''
|| '''Narration'''
|-
|| '''Slide Number 1'''

'''Title Slide'''
|| Welcome to the Spoken Tutorial on '''Add a New Library''' in '''Koha'''.
|-
|| '''Slide Number 2'''

'''Learning Objectives'''
|| In this tutorial, we will learn how to:
* '''Add a New Library'''
|-
|| '''Slide Number 3'''

'''System Requirement'''
* '''Ubuntu Linux OS version 22.04'''
* '''Koha version 24.05'''
* '''Firefox version 131.0.3'''
|| To record this tutorial, I am using
* '''Ubuntu Linux''' OS version 22 point 04
* '''Koha''' version 24 point 05
* '''Firefox''' version 131 point 0 point 3

I also have a working internet connection.
|-
|| '''Slide Number 4'''

'''Pre-requisites'''

https://spoken-tutorial.org/
|| To follow this tutorial, you should have, 
* '''Koha installed ''' on your system and
* '''Admin''' access in '''Koha'''.

If not, refer to the '''Koha Installation''' tutorial on this site.

You should also have knowledge of '''Library Science'''. 
|-
|| Show Koha login interface
|| Let us begin now. 

Let me open the Firefox browser and in the '''address bar''' type 127 dot 0 dot 0 dot 0 colon 8080.

This will open the '''Koha Login '''page.
|-
|| '''Username '''as '''Bella '''and '''Password '''as '''Library@1'''.

Click on '''Log in'''
|| To add a new library, we have to login as a '''superlibrarian'''.

'''So''', I will type the username as '''Bella '''and the password as '''Library@1'''.

From the '''library ''' field drop down select '''Spoken Tutorial Library'''.

Now click on '''Log in''' button.

If you had given a different '''username''' and '''password''', then type that.
|-
|| Show Koha staff Interface
|| The '''Koha '''staff interface opens.
|-
|| Narration only
|| Now let’s add a new library.
|-
|| Show Koha interface >> '''Koha Administration'''
|| For that, click on the '''Koha Administration '''module.
|-
|| Highlight '''Koha Administration'''

Go to the section '''Basic parameters'''

Click on- '''Libraries'''
|| The '''Koha Administration ''' page opens.

Now go to the '''Basic parameters''' section and click on '''Libraries'''.
|-
|| Click on tab '''+ New Library'''
|| '''Libraries '''page opens.

Notice the table here displays the list of libraries that are already added.

We can see the '''Spoken Tutorial Library''' listed here. 

Recall that we had created this library during '''koha onboarding'''. 

To add a new library, click on '''add New library ''' tab on the top of the page.

A page with a form to add a '''New library''' opens.
|-
|| Point to the red asterisk fields
|| On this page, all the '''fields''' marked in red are mandatory.
|-
|| Pause and fill in the details

'''Library code: '''CL

'''Name: '''Central Library
|| You can fill in the '''Library code''' and '''Name '''for the library, as I have done here.
|-
|| Highlight Address section
|| In the next section, we will fill in the library’s contact details like-

Address, phone number, etc.
|-
|| Show the screen with details filled in -
* '''Address line 1: MDU'''
* '''Address line 2: Near Delhi Bypass'''
* '''Address line 3: ---'''
* '''City: Rohtak'''
* '''State: Haryana'''
* '''ZIP/Postal code: 124001'''
* '''Country: India'''
* '''Phone: '''
* '''Fax:'''
|| I have filled in the details as shown here.

We suggest that for practicing you should enter the details as shown here. 

For now, we will leave some of the non-mandatory fields blank. 
|-
|| Highlight Address and Phone 
|| We can use the '''address '''and '''phone number '''to create custom library notices.

These details can also be used by the '''patron''' to contact the library.
|-
|| Highlight on '''Email id'''
|| We should fill in the '''Email ''' field even though it is not mandatory.

It ensures that the notices are sent to and from the correct address. 
|-
|| Highlight school.science13@gmail.com
|| In the '''Email ''' field, I will enter the following.
|-
|| Highlight on '''Reply-To'''

Highlight '''stlibreoffice@gmail.com'''

Highlight 

school.science13@gmail.com
|| In the''' Reply-To''' field, I will enter this email address.

This is the '''email '''where all the replies will be received'''.'''

If left empty, all the replies will by default go to the main '''email'''.
|-
|| Point to '''Return-Path''', field.

Highlight 

'''school.science13@gmail.com'''
|| I will leave the '''Return-Path field''' blank.

This is the email where all the bounced messages will go.

If left empty, all bounced messages will be sent by default to the main '''Email'''. 
|-
|| Highlight on '''URL'''

[http://mdurohtak.ac.in/library/lib_libraryprofile.html http://mdurohtak.ac.in/library/lib_libraryprofile.html]
|| Next, I will fill in the '''URL '''of the library as shown here. 

On filling the '''URL field''', the particular library name will be linked in the '''holdings table''' on the '''OPAC'''.
|-
|| Highlight '''Pickup location'''
|| Next, I will scroll down to the '''Pickup location '''field.

From the dropdown, I will select '''Yes'''.

That means the library is an available pickup location for holds.

It is the place from where the '''patrons''' can collect items they have reserved.
|-
|| Highlight '''Public dropdown>>Yes'''
|| Next, from the '''Public ''' dropdown, select it to '''Yes.'''

Set to ''''yes'''' to show this library as a search option and on the libraries page in the '''OPAC'''.
|-
|| Highlight Opening hours
|| Here, I am leaving '''Opening hours''' as it is.

These are used for hourly loans.
|-
|| Click on the '''Submit '''button
|| I will leave the other fields blank and click on the '''Submit ''' button.
|-
|| Highlight '''Libraries '''

Highlight '''Success message'''

Show the table and highlight the Central library.
|| This will bring us back to the '''Libraries '''page.

The text highlighted in blue at the top says '''Library added successfully'''.

So now we can see that '''Central Library''' is added to the list. 
|-
|| Narration only
|| With this, we come to the end of this tutorial.
|-
|| Logout
|| If you wish to continue with the next tutorial stay logged in.

Else, you can '''logout ''' from the current session.

For that, go to the top right corner of the page.

Click on '''Bella, Spoken Tutorial Library'''.

From the drop down select '''Log out'''.
|-
|| '''Slide Number 5'''

'''Summary'''
* How to add a new library
* Fill in the important details and
* Customize settings like email.
|| Let’s quickly recap! 

Today, we learned,
* How to add a new library
* Fill in the important details and
* Customize settings like email
|-
|| '''Slide Number 6'''

'''Assignment'''
* Practice by adding a new library called ICP Library.
|| As an assignment,
* Practice by adding a new library called ICP Library.
|-
|| '''Slide Number 7'''

'''About Spoken Tutorial project'''

* Watch the video available at [http://spoken-tutorial.org/What_is_a_Spoken_Tutorial http://spoken-tutorial.org/What_is_a_Spoken_Tutorial]
* It summarizes the Spoken Tutorial project.
* If you do not have good bandwidth, you can download and watch it.

|| The video at the following link summarizes the '''Spoken Tutorial project'''.

Please download and watch it.
|-
|| '''Slide Number 8'''

'''Spoken Tutorial workshops'''

The '''Spoken Tutorial Project''' Team
* Conducts workshops using spoken tutorials
* Gives certificates for those who pass an online test
* For more details, please write to [about:blank [http://contact@spoken-tutorial.org/ http://contact@spoken-tutorial.org]]
|| The''' Spoken Tutorial Project''' Team conducts workshops and gives certificates.

For more details, please write to us.
|-
|| '''Slide Number 9'''

'''Forum for specific questions'''
|| We will be happy to answer your specific questions regarding this tutorial. 

Post your questions in the forum and our team will get back to you.
|- 
|| '''Slide Number 10'''

'''Acknowledgment'''

'''The Spoken Tutorial '''project was established by the Ministry of Education Govt of '''India.'''

Thank you
|| Thank you for joining.
|-
|}