View source for LibreOffice-Suite-Draw-6.3/C2/Common-Edit-and-Print-Functions/English


{| border=1
|| '''Visual Cue'''
|| '''Narration'''
|- 
|| '''Slide''':''' Title Slide'''
|| Welcome to the '''spoken tutorial''' on '''Common Edit and Print Functions '''in '''LibreOffice Draw'''.
|- 
|| '''Slide''': '''Learning Objective'''s
|| In this tutorial, we will learn to: 


* Set''' margins '''for the '''Draw page '''
* Insert''' '''page numbers, date and time 
* Use '''Undo '''and '''Redo '''actions 
* Rename''' '''a page 
* Print a page

|- 
|| '''Slide''': '''System Requirements'''
|| This tutorial is recorded using,


* '''Ubuntu Linux OS''' version 18.04 and 
* '''LibreOffice Suite''' version 6.3.5


|- 
|| Switch to '''Water-Cycle.odg'''
|| Let’s open our '''Water'''-'''Cycle'''.'''odg''' file which we created earlier in this series.
|- 
|| '''Slide: Code Files'''
||
* The files used in this tutorial have been provided to you in the''' Code files''' link on this tutorial page.
* Please download and extract the files.
* Make a copy and then use them for practising.


|- 
|| '''Slide: Important Note'''
||
* As we work on t his '''file''', remember to press '''Ctrl + S''' to save the file frequently.
* Also remember to click anywhere on the '''page''' to deselect a shape after drawing it.


|- 
|| Point towards Page Margins
|| Now, we will set '''Page Margins''' for this drawing.
|- 
|| '''Slide''': '''Page Margins'''
|| Why are '''Page Margins''' necessary?


* '''Page Margins''' determine the '''space '''within which the '''objects '''will be placed inside a '''page'''.
* This is mainly to '''print '''the drawing.
* With '''margins '''we can ensure that there is adequate space''' '''on the sides.
* It prevents any part of the diagram from being cut when we '''print '''it. 


|- 
|| Cursor on the page.
|| Let us '''set '''the '''Page Margins''' and then '''print '''the '''WaterCycle '''drawing.
|- 
|| Only Narration
|| Let’s say the '''paper size''' that we want to use to '''print '''this diagram is a customised''' '''size.
|- 
|| Point towards '''page margins '''on the top and left side
|| It has a '''Width '''and '''Height''' of '''20 x 20 centimeters.'''


It also requires a bottom''' margin''' of''' 1.5 centimeters.'''
|- 
|| From the '''Main menu''' >> select '''Page'''>> click '''Properties'''
|| To '''set''' these measurements, from the '''Main menu''' select '''Page '''and click '''Properties'''.
|- 
|| Point towards the '''Page Setup '''dialog box 
|| The '''Page Setup '''dialog box appears.
|- 
|| Point towards the '''Page tab'''
|| Click on the '''Page '''tab if not already selected.
|- 
|| Enter Width = '''20''', Height ='''20''', 

Bottom = '''1.5'''
|| Under''' Paper Format''', in the '''Width''' and '''Height''' fields, type the value “'''20cm'''” each.


Under '''Margins''', in the '''Bottom '''field, type '''1.5 centimeters.'''
|- 
|| Point to the '''preview '''of the page displayed on the right side.
|| To the right, we can see a '''preview '''of the '''Draw page'''.


This '''preview '''displays the changes made to the '''Draw page'''.
|- 
|| Click '''OK.'''
|| Click on the '''OK '''button.
|- 
|| Point to the '''Draw '''page.


Point to the margins and the '''spill-over.'''


Point towards the '''spill-over'''
|| How does the '''page''' look now?


The drawing appears to''' spill''' out of the '''page'''. 


This means that a part of the diagram will be cut''' '''when it is '''printed'''.
|- 
|| Point to the '''page margins'''.
|| We need to ensure that the diagram is always within the '''margins '''before printing.
|- 
|| Only Narration
|| It is a good practice to '''set '''the correct '''page margins''' before we begin our drawing.
|- 
|| Only Narration
|| If we missed to do so in the beginning, we can '''set''' the correct '''margins '''now before printing.
|- 
|| From the '''Main menu,''' select '''Format '''and click '''Page'''.
|| From the '''Main menu''', select '''Page '''and click '''Properties'''.
|- 
|| Point to the Page Setup dialog box.
|| The''' Page Setup''' dialog box appears.
|- 
|| Click the '''Format '''drop-down list and select '''A4'''.


Select '''Landscape'''

'''Bottom = 1.0'''
|| In the '''Page tab,''' under '''Paper format,''' click on the '''Format '''drop down list and select '''A4'''.


Under '''Orientation, '''click on the '''Landscape '''radio button.


Under '''Margins''', in the '''Bottom '''field, type '''1.0 centimeter.'''
|- 
|| Click''' OK.'''
|| Then click on the '''OK '''button.
|- 
|| Point towards the '''margins'''
|| The drawing is now placed correctly within the '''margins'''.
|- 
|| Right-click to view the context menu >> click on Properties

>> Page Setup dialog box.
|| We can also access the '''Page setup''' dialog box in another way.


Right-click on the '''page''' 


In the '''context menu,''' click on '''Properties.'''
|- 
|| Click '''Cancel'''.
|| Let’s click '''Cancel '''and '''exit '''the dialog box.
|- 
|| Press '''Ctrl + S '''to save the file
|| Press '''Ctrl + S '''to save the file
|- 
|| Cursor on the page.
|| Now, let us insert '''page numbers''', '''date''', '''time '''and the '''author’s name.'''
|- 
|| Select the page with the '''WaterCycle '''diagram.
|| So, select the '''page''' with the '''WaterCycle '''diagram first. 
|- 
|| Go to the '''Main menu '''>> 

click '''Insert '''>> click '''Field'''
|| Go to the '''Main menu''', select '''Insert '''and click on '''Field.'''
|- 
|| Point towards list of '''Fields'''
|| A list of '''Fields '''is displayed.
|- 
|| Move the cursor up and down the list to show the various options.
|| '''Fields '''contain values that are automatically generated by '''Draw'''.
|- 
|| Only Narration
|| We simply have to insert a '''Field '''and the value generated by '''Draw'''.
|- 
|| Click on '''Page number.'''
|| Let us click on '''Page number'''.
|- 
|| Come to the '''Draw '''page and point to the box
|| A '''text box''' with the number '''1 '''is inserted on the '''Draw page'''.
|- 
|| Adjust the size of the''' text box''' so that it is small and only the '''number '''one is visible.
|| Let’s adjust the size of this '''text box '''and make it a little smaller.
|- 
|| Drag the box and place it at the '''bottom '''right corner of the page.
|| Now, drag the '''box''' and place it at the bottom''' '''right corner of the '''page'''.
|- 
|| Select page two.
|| Let’s check if the next number has been inserted on '''page''' two''' '''of this '''Draw '''file.
|- 
|| Point that the number is not inserted there.
|| No, it does not show the '''page''' number!
|- 
|| Select page '''one'''.
|| In '''Draw''', the '''page '''number is inserted only in the '''page''' where we insert the '''field'''.
|- 
|| Cursor on the page.

Return to page 1
|| Now let’s learn how to change the '''page''' number '''format'''.


Return to '''page '''1.
|- 
|| Return to page 1 >> Go to '''Main Menu''' >>

select '''Page'''>> click '''Properties'''
|| Now, right-click on the '''page '''and in the''' Context menu''' click on '''Properties.'''
|- 
|| '''Page Setup''' dialog box appears.
|| The '''Page Setup '''dialog box appears.
|- 
|| Under '''Layout settings''' click drop down against '''Page numbers'''
|| In the '''Page tab''', under '''Layout settings''', click on the drop down against '''Page numbers.'''
|- 
|| Select option '''a,b,c. '''


Click '''OK'''.
|| From the drop down list select''' a,b,c.'''


Click on the '''OK '''button.
|- 
|| Show the change in page numbers
|| The '''page '''numbering has changed from '''1, 2, 3''' to '''a, b, c.'''


Likewise, we can change it to any '''format '''as per our requirements.
|- 
|| Press '''Ctrl + S''' to save the file
|| Press '''Ctrl + S''' to save the file
|- 
|| Only Narration
|| Next, let’s learn how to insert date and time''' '''fields.
|- 
|| Go to the '''Main menu''' >> 

click '''Insert '''>> select '''Field'''
|| To do so, again go to the '''Main menu bar,''' select '''Insert '''and click on '''Field.'''
|- 
|| Move the cursor to point the '''Date (fixed) '''and '''Date (variable)'''
|| In the list of options we can see '''Date (fixed)''' and '''Date (variable).'''
|- 
|| Then move the cursor over '''Time (fixed) '''and '''Time (variable) '''options.
|| We can also see '''Time (fixed) '''and '''Time (variable).'''
|- 
|| Point to '''Date (fixed) '''and '''Time (fixed)''' options.
|| The''' Date (fixed) '''and '''Time (fixed) '''options insert the current date and time.


These date and time''' '''values will not be updated.
|- 
|| Point to '''Date (variable) '''and '''Time (variable)''' options.
|| '''Date (variable) '''and '''Time (variable)''' automatically get updated as and when we open''' '''the '''file'''. 
|- 
|| Click on '''Time (variable).'''
|| Let’s insert the '''Time (variable''') here.
|- 
|| Drag the box >> 

place it above the '''page number '''at the '''bottom '''right corner of the '''page'''.
|| Now, drag the '''box''' and place it above the '''page '''number at the bottom right corner of the '''page'''.
|- 
|| Point to the time text box.
|| The time inserted will be updated to the current time whenever we open this '''Draw file'''.
|- 
|| Only Narration
|| Let us now enter the '''author’s''' name''' '''who has created this file.


We shall '''set '''the '''author’s''' name on '''page''' one as “'''Teacher A'''”.
|- 
|| Go to the '''Main menu''' >> 

click '''Tools '''>> click '''Options '''>>
|| On '''page''' one,''' '''go to the''' Main menu''', select '''Tools '''and click on '''Options'''.
|- 
|| The '''Options '''dialog box appears
|| The '''Options '''dialog box appears. 
|- 
|| Point on '''LibreOffice''' 


Point on''' User Data.'''
|| In the '''Options '''dialog box, on the left side locate '''LibreOffice.'''


We can see that '''User Data '''is already selected.
|- 
|| Point to the right side of the dialog box where the '''data fields '''are displayed.
|| On the right side of the dialog box, we can type any other '''user data''' information. 
|- 
|| Point to the fields Company, Street, and Title/Position.
|| We can type any detail here as per our requirement.
|- 
|| In the '''First/Last Name/Initials,''' enter the text “'''Teacher”, “A'''”


Point towards the updated '''field'''
|| In the '''First '''and '''Last Name '''fields, let’s type the text '''Teacher '''and''' A''', respectively.


The '''Initials field '''gets updated automatically.
|- 
|| Click '''OK'''.
|| Click on the '''OK '''button.
|- 
|| Go to '''Main menu '''>> select '''Insert '''


Click '''Field '''>> Select '''Author'''.
|| Now, from the '''Main menu,''' click on '''Insert.'''


Then click on '''Field '''and select '''Author'''.
|- 
|| Point to the Name''' Teacher A'''
|| The text '''Teacher A''' is inserted in a '''text box'''.
|- 
|| Move and place this just above the '''Time '''field at the '''bottom '''right corner of the '''Draw '''page.
|| Let’s drag this '''box'''.


And place it just above the '''Time '''field at the bottom''' '''right corner of the '''Draw page'''.
|- 
|| Only Narration
|| Now, what if we want to remove the fields we inserted in the '''Draw page'''?
|- 
|| Press '''Delete '''button on the keyboard
|| Simply select the '''text box '''and press the '''Delete '''key.
|- 
|| Select the field '''Author Name''' and delete it.
|| Let’s delete the field '''Author Name'''.
|- 
|| Only Narration
|| And what if we want to undo''' '''this action?
|- 
|| Text on screen: Press '''CTRL '''and '''Z '''keys together
|| We can undo any action by pressing''' CTRL''' and '''Z '''keys together.
|- 
|| Point to show that the field is visible.
|| The action that was last executed, that is the deletion of the '''Author '''field''',''' is undone.


The field is visible again!
|- 
|| Point to main menu
|| We can undo or redo actions from the '''Main menu''' too.
|- 
|| Click on the Redo icon on the Standard toolbar
|| Click on the Redo icon on the Standard toolbar
|- 
|| Point to show that the field is no longer visible.
|| The '''Author’s '''name''' '''is no longer visible!
|- 
|| Undo the other actions until the field insertions are also undone.
|| Let’s press the '''CTRL+Z''' keys a nd undo all the field insertions we made.
|- 
|| '''Slide''': '''Shortcut Keys'''
|| We can also use '''shortcut '''keys from the '''keyboard '''for the undo and redo '''commands'''.

* Press the''' CTRL''' + '''Z '''keys together to undo an action.
* Press the '''CTRL '''+ '''Y '''keys together to redo an action.

|- 
|| Press '''Ctrl + S''' to save the file
|| Press '''Ctrl + S''' to save the file.
|- 
|| '''Slide''': Assignment 
|| Pause this tutorial and do this assignment.


* Change the '''Author’s '''name
* Then add two more '''arrows '''to the '''page'''.
* Insert''' '''a '''page''' number and date''' '''on '''page''' two.
* Now undo and redo the last five actions.
* Check if the '''Undo '''and '''Redo '''options undo all the actions or if some actions cannot be undone.

|- 
|| Select the page with the '''WaterCycle '''diagram.
|| Let’s now name '''page''' one as “'''WaterCycleSlide'''”.
|- 
|| Go to the '''Pages pane''' >> '''Rename Page'''
|| Select the slide in the '''Pages pane, '''right-click and select '''Rename Page'''.
|- 
|| The '''Rename slide''' dialog box appears.
|| The '''Rename Slide '''dialog box appears.
|- 
|| In the '''Name '''field, type the name “'''WaterCycleSlide'''” >> Click '''OK'''.
|| In the '''Name '''field, type the name '''WaterCycleSlide '''and click on the '''OK '''button.
|- 
|| Move the cursor just over the '''page '''


In the '''Pages pane''' and wait till the name “'''WaterCycleSlide'''” appears.
|| Now, let’s place the cursor over this '''page'''.

Can you see the name “'''WaterCycleSlide'''” displayed here?
|- 
|| Only Narration
|| It is a good practice to assign a name that is relevant to the '''page'''.
|- 
|| Press '''Ctrl + S''' to save the file
|| Press '''Ctrl + S''' to save the file
|- 
|| Only Narration
|| Next, let’s learn to '''set '''the '''printing''' options and '''print '''the '''WaterCycle '''diagram.
|- 
|| In the '''Main menu''' >> click '''Print'''


Point towards Print dialog box
|| In the '''Main menu''', click '''File '''then select '''Print'''.


The '''Print '''dialog box appears.
|- 
|| Point towards '''Print icon '''on '''Standard toolbar'''
|| We can also access the '''Print '''dialog box by clicking on the''' Print icon''' on the '''Standard Toolbar.'''
|- 
|| Point to the right hand side of the '''Print '''dialog box >>

Point towards '''General '''and '''LibreOffice Draw''' Options
|| The right side of the “'''Print'''” dialog box shows 2''' tabs:'''

'''General '''and '''LibreOffice Draw.'''
|- 
|| Move the cursor to the left side >> point to the print '''preview '''area.
|| On the left side, we can see the print''' preview '''area. 
|- 
|| Point to LibreOffice Draw tab.
|| Let’s look at the options specific to''' LibreOffice Draw'''.
|- 
|| Click the '''LibreOffice Draw t'''ab.
|| Click on the''' LibreOffice Draw''' tab. 
|- 
|| Check the boxes '''Page name, Date '''and '''Time.'''
|| Under '''Contents''', let’s check the boxes ‘'''Page name’''' and ‘'''Date and''' '''Time’'''.


This will print the''' page name''', '''date '''and '''time '''on the drawing.
|- 
|| Select '''Original colors'''


Select''' Fit to printable page'''.
|| Under '''Color, '''let us select '''Original colors.'''


Under '''Size, '''select '''Fit to printable page.'''
|- 
|| Just point to the '''Print '''button.

Do not click it.
|| Click on the '''OK '''but ton to '''print''' the '''WaterCycle '''drawing from your computer.
|- 
|| Only Narration
|| If you have configured your '''printer''' correctly, then your drawing should begin printing now.
|- 
|| Press Ctrl + S to save the file
|| Let us save all the changes made and close the file.
|- 
|| Only Narration
|| This brings us to the end of this tutorial.

Let us summarise.
|- 
|| '''Slide: Summary'''
|| In this tutorial, we have learnt to: 

* '''Set margins '''for the '''Draw page '''
* Insert''' page''' numbers, date and time 
* Use '''Undo '''and '''Redo '''actions 
* Rename''' '''a '''page''' 
* '''Print '''a '''page'''

|- 
|| '''Slide''': '''Assignment'''
|| Here is an assignment for you.

* In '''MyPractice.odg''' file, insert''' '''two more '''pages'''
* Set different '''margins '''for each '''page''' 
* '''Print '''the '''notebook label''' and the '''invitation '''that was created earlier 
* Insert''' '''the field '''Page count''' in each of these '''pages '''and observe what happens.

|- 
|| '''Slide''': '''About Spoken Tutorial Project'''
||
* The video at the following link summarises the Spoken Tutorial project.
* Please download and watch it


|- 
|| '''Slide''': '''Spoken tutorial workshops'''
|| 
* We conduct workshops using Spoken Tutorials and give certificates.
* For more details, please contact us.


|- 
|| '''Slide: Forums'''
|| Please post your timed queries in this forum.
|- 
|| '''Slide: Acknowledgement'''
|| Spoken Tutorial project is funded by Ministry of Education (MoE), Govt. of India
|- 
|| '''Slide: Thank you'''
|| This tutorial was originally contributed by DesiCrew Solutions Pvt. Ltd. in 2011


The script for this tutorial was written by Nikita Misal from IIT Bombay.

And this is Madhuri Ganapathi along with the Spoken Tutorial team signing off. Thank you for watching.
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