View source for Koha-Library-Management-System/C2/How-to-create-a-library/English


{| style="border-spacing:0;"
| style="border:0.75pt solid #000000;padding:0.176cm;"| <center>'''Visual Cue'''</center>
| style="border:0.75pt solid #000000;padding:0.176cm;"| <center>'''Narration'''</center>

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Slide 
Title Slide 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Welcome to the Spoken Tutorial on '''How to create a Library.''' 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Slide 

Learning Objectives 
| style="border:0.75pt solid #000000;padding:0.176cm;"| In this tutorial we will learn how to - 

* Create a library, 
* Create a Group 
* Edit a library 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Slide 

System Requirement 
| style="border:0.75pt solid #000000;padding:0.071cm;"| To record this tutorial, I am using 

* '''Ubuntu Linux OS 16.04''' 
* '''Koha version 16.05''' 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Slide 

Pre-requisites 
| style="border:0.75pt solid #000000;padding:0.071cm;"| To follow this tutorial, learners should have knowledge of '''Library Science.''' 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Slide 

Pre-requisites 
| style="border:0.75pt solid #000000;padding:0.071cm;"| To practice this tutorial, you should have '''Koha '''installed on your system. 

And you should also have '''Admin''' access in '''Koha.''' 

For more details, please refer to the '''Koha Spoken Tutorial '''series on this website. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Show''' Koha '''interface 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Let us begin. 

I have already installed '''Koha''' on my system. 

Let me switch to the interface. 

|-
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.176cm;"| Log into '''Koha '''with '''Username '''as '''koha_library '''and '''Password '''as '''<nowiki>******</nowiki>'''. 



| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.176cm;"| Log into '''Koha '''using the '''username '''and '''password '''given at the time of installation'''.''' 

On my system, I had given '''Username '''as '''koha_library.''' 

Now type the '''Password '''that was noted down from the '''conf.xml '''file. 

|-
| style="border:1pt solid #000000;padding:0.176cm;"| 
| style="border:1pt solid #000000;padding:0.176cm;"| The '''Koha''' main page opens. 

|-
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.176cm;"| Cursor on dialogue box 
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.176cm;"| On the main page, a dialog box appears prompting us to create a '''Patron.''' 

You may ignore this dialog box for now. 

It will be explained in a later tutorial in the same series. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| 
| style="border:0.75pt solid #000000;padding:0.071cm;"| First of all we will start by enabling '''AutoLocation'''. 

We will be using this information later in this tutorial. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Go to '''Koha''' '''Administration'''>> '''Global System Preferences''' 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Go to '''Koha Administration'''. 

Click on '''Global System Preferences'''. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Click on the tab '''Administration '''
| style="border:0.75pt solid #000000;padding:0.071cm;"| Click on the tab '''Administration''', located on the left side. 

Under the section '''Login options, '''

go to '''AutoLocation '''

and from the drop down change No to Yes 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Go to the bottom of the page. 

Click on '''Save all Administration preferences '''. 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Next go to the bottom of the page. 

And click on '''Save all Administration preferences'''. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Let’s move ahead. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Slide 
| style="border:0.75pt solid #000000;padding:0.071cm;"| While setting up '''Koha-''' 

* Add information for every '''Branch Library''' that will be shared through your system. 
* This data is used in several areas of '''Koha'''. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Now, let’s add a new library'''.''' 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Show '''Koha''' interface 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Switch back to '''Koha''' interface 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| '''Home >> Koha Administration''' 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Go to '''Home''' and click on '''Koha Administration.''' 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Go to section '''Basic parameters''' 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Locate the section '''Basic parameters.''' 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Click on- '''Libraries and groups''' 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Click on '''Libraries and groups.''' 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| <nowiki>* Click on tab '</nowiki>'''+ New Library'''' 

| style="border:0.75pt solid #000000;padding:0.071cm;"| To add a new '''library:''' 

* Click on tab ''''+ New Library'''' 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Cursor on ''''+ New Group'''' 
| style="border:0.75pt solid #000000;padding:0.071cm;"| If you want to add a new '''group''' 

* Click on tab ''''+ New Group'''' 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Cursor on new Library 
| style="border:0.75pt solid #000000;padding:0.071cm;"| We will add a new Library 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Point to the red asterisk fields 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Note that: all the field marked in red are mandatory.

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Pause and fill in the details 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Fill in the fields '''Library code '''and '''Name '''for your '''library '''as I have done here. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Red box highlight on '''library code''' 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Some important things to note. 

* The '''library code''' should not contain spaces and should not be more than 10 characters. 

* This code will be used as a unique identifier in the database. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Point to '''Groups''' 
| style="border:0.75pt solid #000000;padding:0.071cm;"| We will skip the '''Groups''' section for now. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Red box highlight on Address section 
| style="border:0.75pt solid #000000;padding:0.071cm;"| The next section is where we have to fill our library’s contact details like- 

Address, phone no., etc. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Fill in the details as follows- 


* '''Address line 1: IIT Bombay''' 
* '''Address line 2: Powai''' 
* '''Address line 3: ---''' 
* '''City: Mumbai''' 
* '''State: Maharashtra''' 
* '''ZIP/Postal code: 400076''' 
* '''Country: India''' 
* '''Phone: **********''' 
* '''Fax:''' 

| style="border:0.75pt solid #000000;padding:0.071cm;"| I have filled the details as shown here. 

If you don’t have information for any field listed here, then just leave it blank. 

Likewise, fill in your library’s details on this page. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Previous screen 

Highlight Address and Phone with a red box 
| style="border:0.75pt solid #000000;padding:0.071cm;"| The '''address '''and '''phone''' details can be used to make custom notices for your library. 

These details can also be used by members when they want to contact the library. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Red box highlight on '''Email id''' 


| style="border:0.75pt solid #000000;padding:0.071cm;"| The '''Email id '''field is not mandatory, as you can see. 

However, it is extremely important to have an email id for the library you create. 

This is the email id from where the notices to the members go to and come from. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Fill '''abtworkshop21@gmail.com''' 
| style="border:0.75pt solid #000000;padding:0.071cm;"| '''Gmail id '''is preferable as it can be configured for sending mail and/or receiving mail. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Point to '''Reply-To '''and '''Return-Path '''fields. 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Below the '''Email id '''field, we have '''Reply-To '''and '''Return-Path '''fields. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Red box highlight on '''Reply-To''' 

Fill '''stlibreoffice@gmail.com''' 
| style="border:0.75pt solid #000000;padding:0.071cm;"| '''Reply-To''' 

If you would like 
*to specify another default email address for all replies to notices, 
*you can do that here. 

I will add '''Reply-To '''email id as [mailto:stlibreoffice@gmail.com stlibreoffice@gmail.com], 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Point to '''Email id''' 
| style="border:0.75pt solid #000000;padding:0.071cm;"| If this is left blank, then all replies will go to the '''Email id''' given above. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Coming to '''Return-Path. '''

This is the email address that all bounced messages will go to. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Point to '''Email id''' 
| style="border:0.75pt solid #000000;padding:0.071cm;"| If this is left blank, then all bounced messages will go to the '''Email id''' given above. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Red box highlight on '''Email id''', '''Reply-To, Return-Path''' 
| style="border:0.75pt solid #000000;padding:0.071cm;"| So basically, three different email ids can be used for 

* '''Email id'''

* '''Reply-To '''and

* ''' Return-Path'''

However, if only one email id is provided, then by default, '''Koha''' will use it for all three fields.

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Red box highlight on URL

[http://www.iitb.ac.in/en/education/academic-divisions http://www.iitb.ac.in/en/education/academic-divisions] 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Next, mention the '''URL''' of your library in the field like I have done here 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Show the screenshot of the holdings table on the OPAC 
| style="border:0.75pt solid #000000;padding:0.071cm;"| If the '''URL''' field is filled, then the library name will be linked in the '''holdings table''' on the '''OPAC.''' 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| 
| style="border:0.75pt solid #000000;padding:0.071cm;"| After this, we have to fill in '''OPAC info.''' 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| In '''OPAC info:''' 

Fill the following- 

'''Spoken Tutorial Library, Mumbai.''' 

'''Powai- 400001''' 
| style="border:0.75pt solid #000000;padding:0.071cm;"| This is where you have to put information about your library. 

I have entered information about my library, here. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Show the screenshot of mouse-over on Library name in the holdings table on the OPAC 
| style="border:0.75pt solid #000000;padding:0.071cm;"| This info will 
*appear in the '''OPAC'''
*when the cursor is moved over the library name in the '''holdings table.''' 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Slide 

=== OPAC info: ===

| style="border:0.75pt solid #000000;padding:0.071cm;"| If the '''URL''' for a particular branch library is put in this field, then- 
* '''OPAC''' will tell us the branch library where the book is available.

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Slide

OPAC info: 
| style="border:0.75pt solid #000000;padding:0.071cm;"| <nowiki>* To get the hyper-link address information hover the mouse on the link </nowiki>

* This will give the address of the particular branch library:
* where the book can be issued from. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Point to IP address 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Next we have the '''IP address.''' 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Red box highlight on IP address 
| style="border:0.75pt solid #000000;padding:0.071cm;"| '''IP address''' has to be filled in if you plan on limiting access of your staff to a specific '''IP address'''. 

I will leave this blank.

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Red box highlight on IP address 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Please note - we had enabled AutoLocation at the beginning of this tutorial. 

So here, '''IP address '''has to be mentioned. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Red box highlight on Notes 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Lastly, we have the '''Notes '''field. &nbsp; 

This is where you can fill in any notes for your reference. &nbsp;

These will not be displayed in '''OPAC.''' 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Click on the Submit button 
| style="border:0.75pt solid #000000;padding:0.071cm;"| After entering all the details, click on the '''Submit '''button. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Cursor on the name of the new added library 

Cursor on the page Libraries

| style="border:0.75pt solid #000000;padding:0.071cm;"| The name of the newly added library appears on the '''Libraries '''page. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| 
| style="border:0.75pt solid #000000;padding:0.071cm;"| <<PAUSE>> 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Let us now see when to use the '''Group Library '''option. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Slide 

Use '''Group Library '''to group branch libraries like- 

* Chemistry Library, 
* Physics Library, 
* Biology Library 

| style="border:0.75pt solid #000000;padding:0.071cm;"| Suppose you have a few branch libraries. For e.g.- 

* Chemistry Library, 
* Physics Library, 
* Biology Library 

and you want to group them. 

In such a scenario use the '''Group Library '''option. 

Name this group as '''Science library '''which falls under the main library. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Slide 

Grouping can be done on the basis of- 

* similarities and/or some similar characteristics etc. 


| style="border:0.75pt solid #000000;padding:0.071cm;"| Grouping can be done on the basis of- 

* similarities and/or similar characteristics etc. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| 
| style="border:0.75pt solid #000000;padding:0.071cm;"| This brings us to the end of this tutorial. 

|-
| style="border:0.75pt solid #000000;padding:0.071cm;"| Slide 

Summary 

| style="border:0.75pt solid #000000;padding:0.071cm;"| Let us summarize 

In this tutorial we learnt to- 

* Create a library 
* Create a Group and
* Edit a library

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Slide 

Assignment 

* Create a new library and 
* Create a new group

| style="border:0.75pt solid #000000;padding:0.106cm;"| As an assignment- 

* Create a new library and 
* Create a new group 

|-
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.176cm;"| Slide 

About '''Spoken Tutorial project''' 

The video at the following link summarises the '''Spoken Tutorial project.''' 

Please download and watch it. 
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.176cm;"| The '''video at the f'''ollowing link summarises the '''Spoken Tutorial project.''' 

Please download and watch it. 

|-
| style="border:1pt solid #000000;padding:0.176cm;"| Slide 

'''Spoken Tutorial workshops''' 

The '''Spoken Tutorial Project''' team conducts workshops using spoken tutorials and gives certificates on passing online tests. 

For more details, please write to us. 
| style="border:1pt solid #000000;padding:0.176cm;"| The '''Spoken Tutorial Project team '''conducts workshops and gives certificates. 

For more details, please write to us. 

|-
| style="border:1pt solid #000000;padding:0.176cm;"| Slide 

Forum for specific questions: 

Do you have questions in THIS '''Spoken Tutorial'''? 


* Please visit this site 
* Choose the minute and second where you have the question 
* Explain your question briefly 
* Someone from our team will answer them 


| style="border:1pt solid #000000;padding:0.176cm;"| Forum for specific questions: 

Do you have questions in THIS '''Spoken Tutorial'''? 


* Please visit this site 
* Choose the minute and second where you have the question 
* Explain your question briefly 
* Someone from our team will answer them 

|-
| style="border:1pt solid #000000;padding:0.176cm;"| Slide 

Forum for specific questions: 

The '''Spoken Tutorial forum''' is for specific questions on this tutorial. 

* Please do not post unrelated and general questions on them.
* This will help reduce the clutter.
* With less clutter, we can use these discussions as instructional material.


| style="border:1pt solid #000000;padding:0.176cm;"| '''Forum for specific questions:''' 

The '''Spoken Tutorial forum''' is for specific questions on this tutorial 


* Please do not post unrelated and general questions on them 
* This will help reduce the clutter 
* With less clutter, we can use these discussions as instructional material 

|-
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.176cm;"| Slide 

Acknowledgement 

'''Spoken Tutorial Project is funded by NMEICT, MHRD, Government of India.''' 

More information on this mission is available at 

this link. 
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.176cm;"| Acknowledgement 

'''Spoken Tutorial Project '''is funded by '''NMEICT, MHRD, Government of India.''' 

More information on this mission is available at this link. 

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| 
| style="border:0.75pt solid #000000;padding:0.106cm;"| This is Bella Tony from '''IIT Bombay '''signing off. 

Thank you for joining. 

|}