View source for Drupal/C3/People-Management/English-timed

{| border =1 
|'''Time'''
|'''Narration'''

|-
| 00:01
| Welcome to the '''Spoken tutorial''' on''' Drupal People Management.'''

|-
| 00:06
| In this tutorial, we will learn about:

* '''People Management''' and
* Setting up specific task-based roles.

|-
| 00:14
| To record this tutorial, I am using:

* '''Ubuntu Linux''' Operating System
* '''Drupal''' 8 and
* '''Firefox''' Web browser.
You can use any web browser as per your choice.

|-
| 00:29
| Let's learn about''' People management'''.

|-
| 00:31
| I have switched back to the''' ZIRCON''' theme and we will keep this '''theme''' for the rest of this tutorial.

|-
| 00:39
| '''People management''' is really very important.

|-
| 00:42
| It’s actually very complicated to get right.

|-
| 00:46
| We have to do it just once, but correctly.

|-
| 00:50
| Let’s click on''' People.'''

|-
| 00:53
| '''People''' in Drupal are given''' roles''' that have''' permissions'''.

|-
| 00:58
| Through the '''permission''' structure, Drupal allows us to control what people can see and what people can do.

|-
| 01:06
| Now it’s important to remember a few things here.

|-
| 01:10
| Remember that you are '''user no.1''' - that is the''' super user'''.

|-
| 01:15
| Nobody can change your '''permissions'''.

|-
| 01:18
| There is a user below that’s called''' ADMINISTRATOR'''.

|-
| 01:23
| Administrators are generally given '''permissions''' to manage the entire site.

|-
| 01:29
| But still they are not as high as''' User No.1'''.

|-
| 01:33
| '''Authenticated Users''' are logged in people who have certain rights.

|-
| 01:39
| Lastly,''' Anonymous Users''' are visitors who are not logged in.

|-
| 01:45
| Usually,''' Anonymous Users''' can just view the content that’s not protected and do nothing else.

|-
| 01:53
| Another important thing to remember is, to set up roles that are specific to the tasks on the''' site'''.

|-
| 02:01
| Suppose we have a summer intern who is only allowed to update''' Events,''' not''' Articles''' or''' Pages''' or''' User Groups'''.

|-
| 02:11
| This summer intern needs to have his/her own role so that you can manage the '''permissions'''.

|-
| 02:19
| We will set that up shortly.

|-
| 02:22
| For now, let’s click on''' Permissions''' tab.

|-
| 02:26
| Scroll down slowly and see what’s available.

|-
| 02:30
| The list gets longer and longer and longer -
for every''' Content type''' we add, for every''' Module''' we add and

|-
|02:39
| for every''' View''' we build.

|-
| 02:42
| '''People management''' in Drupal is about what people can do.

|-
| 02:46
| Next, we will add a new '''role''', give it some '''permissions''' and test it out.

|-
| 02:52
| Let’s click''' Roles'''. 

|-
| 02:54
| Let’s add a new role here called "Summer Intern".

|-
| 02:59
| '''Drupal''' will give it a machine name, as always.

|-
| 03:03
| Click''' Save'''.

|-
| 03:05
| Now we have a new role''' Summer Intern,''' that doesn’t have any permissions yet.

|-
| 03:12
| I like to move my roles in the order of ability or '''permissions'''.

|-
| 03:17
| It just helps me to see the roles in a logical order - who has what '''permissions'''.

|-
| 03:24
| Let’s click''' Save order'''.

|-
| 03:27
| Now we need to give our new role some '''permissions'''.

|-
| 03:31
| Click on''' Permissions''' tab.

|-
| 03:34
| We can see that this page is the overview of everybody’s '''permissions'''.

|-
| 03:39
| Let’s go back for a second by clicking on''' Roles''' tab.

|-
| 03:44
| Click on''' Summer Intern''' and select''' Edit permissions'''.

|-
| 03:51
| Now, we just see the '''permissions''' for the '''Summer Intern''' and it’s a little bit easier.

|-
| 03:58
| Scroll down and locate the''' Content type''' called''' Events''' - it’s about half way down for me.

|-
| 04:06
| Here, let’s say the''' Summer Intern''' can- 
* Create new events
* Delete only their own events and
* Edit only their own events.

|-
| 04:18
| What we’re not going to allow the''' Summer Intern''' to do is -
* Delete other people’s content
* Delete revisions
* Edit any other events that they’ve not created.

|-
| 04:30
| We are also not going to allow them to revert back to an old version.

|-
| 04:37
| We will give our '''editor'''s those particular powers.

|-
| 04:41
| This is a pretty limited role.

|-
| 04:44
| Now, scroll all the way down to the bottom and click''' Save permissions'''.

|-
| 04:50
| And notice again -they can’t edit '''view'''s,

|-
|04:54
|they can't edit books, they can’t even post comments without somebody approving it.

|-
| 04:58
| So, this is a very limited role. The third step is to add a person.

|-
| 05:06
| We have set up the roles, added the '''permissions'''.

|-
| 05:11
| Now, let’s add a user. And here, we can give a fake email address.

|-
| 05:18
| It just has to be in a valid format.

|-
| 05:22
| I’ll just say '''intern@email.com''' because we’re not going to actually email them.

|-
| 05:31
| In''' Username''', we’ll type "Sam" and we’ll use 'sam' as the password also.

|-
| 05:38
| It is a very insecure password. But it is fine for now, as this is a local machine.

|-
| 05:47
| We need to change the''' Status''' to''' Active'''

|-
| 05:51
| and he should have the''' Summer Intern''' role.

|-
| 05:53
| We can add a picture if we want to.

|-
| 05:56
| For now, we will turn off the''' Personal contact form.''' Because summer interns don’t need to be contacted.

|-
| 06:06
| Lastly, click''' Create new account'''.

|-
| 06:10
| The success message tells us that our account is created for '''Sam''' and no email has been sent.

|-
| 06:17
| So, now on our user list, we can see''' Sam'''.

|-
| 06:21
| When we set up new users like this, a very important thing to do is to test.

|-
| 06:29
| Let’s logout and login as''' Sam''' and test.

|-
| 06:33
| But the problem is - what happens if''' Sam''' was a real user and he decides to change his password.

|-
| 06:41
| We can not just randomly change other people’s password when we need to test their '''accounts'''.

|-
| 06:48
| That’s not ethical.

|-
| 06:49
| There is a fantastic''' module''' at''' drupal.org/project/masquerade'''.

|-
| 06:55
| The''' Masquerade module''' allows us to do exactly what it says - masquerade as somebody else.

|-
| 07:03
| We can masquerade as the''' Summer Intern''' to find out if we have set their '''permissions''' correctly.

|-
| 07:10
| I have already installed '''Masquerade module '''in my machine.

|-
| 07:14
| Please install it in your machine also.

|-
| 07:18
| You may refer to the tutorial '''“Adding functionalities using Modules”''' for installing new '''modules'''.

|-
| 07:26
| For your convenience, the '''Masquerade module''' is provided in the '''Code Files '''link in the webpage of this tutorial.

|-
| 07:34
| Please download and install it.

|-
| 07:37
| Once it is installed, you can see a new link '''Unmasquerade '''in the '''login''' area.

|-
| 07:43
| To use the '''Masquerade''', go to the '''People '''page.

|-
| 07:48
| Click on the '''Edit''' drop-down of the user '''Sam''' and select '''Masquerade as'''.

|-
| 07:55
| Notice that as soon as we '''Masquerade''' as''' Sam''', the '''toolbars''' are gone.

|-
| 08:01
| This is because the role of the user '''Sam '''does not have '''permissions''' to use '''administrator toolbars'''.

|-
| 08:08
| When we click on''' Add content''', the only thing we are able to create is an '''event'''. So far so good.

|-
| 08:17
| If we click on''' Our Drupal Manual''' and then on''' Installing Drupal''', we can’t edit. 

|-
| 08:23
| There are no tabs.

|-
| 08:25
| Same thing if we go to the''' Forums.'''

|-
| 08:29
| And once again, we cannot '''edit'''.

|-
| 08:32
| We are able to leave a''' comment'''. But it won’t be automatically approved.

|-
| 08:38
| Once again, we can click on an '''event''' but we are not able to edit it or delete it.

|-
| 08:45
| It looks like our '''permissions''' are right.

|-
| 08:47
| Now, go back to the '''administrator role''' by clicking on '''Unmasquerade '''link.

|-
| 08:54
|With this, we come to the end of this tutorial.

|-
| 08:57
| Let us summarize. In this tutorial, we have learnt about '''People Management''' and adding a new user.

|-
| 09:15
| This video is adapted from '''Acquia''' and '''OSTraining''' and revised by '''Spoken Tutorial Project, IIT Bombay'''.

|-
| 09:25
| The video at this link summarizes the Spoken Tutorial project.

|-
| 09:29
|Please download and watch it.

|-
| 09:32
| The Spoken Tutorial Project team conducts workshops and gives certificates. For more details, please write to us.

|-
| 09:40
| Spoken Tutorial Project is funded by NMEICT, Ministry of Human Resource Development and NVLI, Ministry of Culture, Government of India.

|-
| 09:52
| This is Ameesha Bhorkhade, signing off. Thanks for joining.

|}