View source for Thunderbird/C2/Address-Book/English-timed

{| border=1
|'''Time'''
|'''Narration'''
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|00:00
|Welcome to the '''Spoken Tutorial''' on '''Address Book''' in '''Mozilla Thunderbird'''.

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|00:06
|In this tutorial, we will learn how to add, view, modify and delete '''contact'''s from the '''Address Book'''. 

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|00:14
|We will also learn how to: 

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|00:16
|* Create a New Address Book. 

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|00:18
|* Delete an existing Address Book. 

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|00:20
|* Import contacts from other '''mail accounts'''. 

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|00:24
|Here we are using '''Mozilla Thunderbird 13.0.1''' on '''Ubuntu 12.04'''. 

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|00:32
|What is an '''Address Book'''? 

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|00:34 
|An address book works the same way as the '''Contacts''' feature in your mobile phone. 

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|00:39
|You can use the '''Address Book''' to create and maintain contacts. 

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|00:45
|There are two types of Address Books in Thunderbird:
 
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|00:48
|'''Personal address book''' allows you to create new contacts. 

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|00:53
|'''Collected address book''' automatically collects the email addresses from outgoing or sent mails. 

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|00:59
|Click on the '''Thunderbird''' icon in the '''Launcher'''. 

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|01:02 
|The '''Thunderbird window''' opens. 

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|01:05
|Now, let’s learn to add contacts in the '''Personal Address Book'''. 

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|01:10
|From the Main menu, click on '''Tools''' and '''Address Book'''. 

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|01:14
|The '''Address Book''' dialog-box appears. 

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|01:17 
|In the left panel, you can see both the '''Personal''' and '''Collected Address Books'''. 

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|01:23
|By default, the '''Personal Address Book''' is selected in the left panel. 

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|01:28
|The right panel is divided into two parts. 

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|01:31
|The top half displays the '''contact'''s. 

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|01:34
|The bottom half displays the complete details of the contact selected at the top. 

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|01:40
|Let’s create a new contact. 

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|01:44
|In the toolbar, click '''New Contact'''. 

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|The '''New Contact''' dialog-box appears. 
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|01:50
|Click the '''Contact''' tab. 

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|01:53 
|Let’s enter first as "AMyNewContact". 

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|Enter '''Email''' as '''USERONE at GMAIL dot COM'''.

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|Note that the field '''Display Name''' is automatically updated with the '''First Name'''.  

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|Click the '''Private''' tab. Use this tab to store the complete postal address for the contact. 

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|You can use the '''Work, Other''' and '''Photo''' tabs to store relevant information and even the photograph of the contact. 

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|02:26
|Click '''OK'''. 

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|02:29
|The contact is added and displayed in the right panel. 

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|02:34 
|In the same manner, let’s add two more contacts "VMyNewContact" and "ZMyNewContact". 

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|02:48
|Let’s suppose we want to sort contacts by name. 

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|From the Main Menu, click on '''View >> Sort by''' and '''Name'''. 

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|Notice that the contacts are sorted in the ascending order, by default. 

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|To sort it in the ascending order- from the Main Menu, click on '''View >> Sort by''' and '''Ascending'''. 
 
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| 03:13
|Alternately, in the Address Book dialog-box, from the right panel, simply click on '''Name'''. 

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|03:19
|The names are now sorted in the descending order! 

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|03:24
|Now, let’s search for a '''contact'''. 

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|We can search for a contact using the '''Name''' or the '''By Email'''. 

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|03:33
|Let’s search for the name "AMyNewContact". 

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|03:37
|Go to the '''Address Book''' dialog-box.  

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|In the Search field, enter "AMyNewContact". 

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|03:45 
|Notice, the '''Search''' field. 

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|03:47
|Instead of the Magnifying glass icon, a small cross icon is displayed. 

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|Only the contact "AMyNewContact" is displayed in the top right panel. 

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|04:01
|Now, in the '''Search''' field, click the cross icon. 

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|04:05
|All the contacts are now visible in the top right panel. 

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|04:09
|Pause this tutorial and do this assignment. 

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|04:13
|Search for emails by '''Subject'''. 

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|04:16    
|Suppose the contact information for "ZMyContact" has changed, 

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|can we edit this information? Yes, we can! 
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|From the right panel, let’s select '''ZMyNewContact'''.

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|04:30
|Now, right-click for the context-menu and select '''Properties'''. 

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|04:36 
|The '''Edit Contact for ZMyNewContact''' dialog-box appears. 

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|04:42
|Let’s change the name to "MMyNewContact". 

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|Now, let’s change the '''field''' "Display Name" to "MMyNewContact". 

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|04:53 
| We shall also add a '''Work Title''' and '''Department'''. 

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|04:57
|Click the '''Work''' tab. 

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|04:59 
|In the '''Title''', enter "Manager" and in '''Department''', enter "HR". Click '''OK'''. 

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|05:06 
|Look at the contact details in the bottom right panel. It has been updated. 

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|05:13
|Now, how can we delete unwanted contacts in Thunderbird? 

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|05:18 
|First, select the '''Contact'''. 
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|05:20
|Right-click to view the context menu and click '''Delete'''. 

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|05:25
| A confirmation dialog-box appears. Click '''OK'''.
 
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|05:30 
|The contact is deleted and is no longer displayed on the contact list. 

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| 05:37
|Thunderbird also allows you to create your own address book.

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|05:41
| This is in addition to the two default books, that is, '''Personal Address Book''' and '''Collected Addresses'''. 

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|05:50
|Let’s create a new Address Book. 

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|05:53 
|Remember, you must keep the '''Address Book''' dialog-box open. 

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|05:58
|From the Main menu, go to '''File''', click '''New''' and select '''Address Book'''. 

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|06:04
|The '''New Address Book''' dialog-box appears. 

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|In the '''Address Book Name''' field, type: "Office Contacts". Click '''OK'''.

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|06:16
|The address book we created is displayed in the left panel. 

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|06:20
|You can use this address book in the same manner you use the default address books. 

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|06:28 
|Pause this tutorial and do this assignment. 

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|06:31
|Create a new Address Book and add contacts to it. 

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|06:36
|Next, let’s learn to delete an Address Book. 

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|06:41 
|Remember, when you delete an address book all the contacts associated with it are also deleted. 

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|06:50   
|To delete the address book "Office Contacts" from the left panel, select it. 

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|06:56
|Right-click to view the context menu and select '''Delete'''. 

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|07:01
|A dialog-box requesting you to confirm the '''delete''' action appears. Click '''OK'''. 

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|07:10
|The address book is deleted. 

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|07:14
|Pause this tutorial and do this assignment. 

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|07:17 
|Create a new address book called "Additional Office Contacts". 

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|Use the '''Edit''' option in the Address Book toolbar. 

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|Delete this address book. 

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|07:30 
|From the Main menu in the Address Book dialog-box, select '''Edit''' and '''Search Addresses'''. 

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|07:37
|Use the '''Advanced Search''' option to search for addresses. 

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|07:43 
|Thunderbird allows us to import contacts from other Mail accounts too. 

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|07:48 
|This way we can update the contacts without losing their contact information. 

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|07:55 
|Let’s '''import''' the contacts from our '''Gmail account'''. 

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|07:59
|First we open the Gmail account. 

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|08:02 
|Open a fresh browser and then type the url: "www.gmail.com". Press '''Enter'''. 

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|08:12
|The '''Gmail home-page''' appears. 

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|08:15
|Enter the 'Username' as '''STUSERONE at gmail dot com'''. Enter your password. 


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|08:24 
|Click '''Sign In'''. The '''Gmail window''' appears. 

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|08:29
|For the purposes of this tutorial, we have created four contacts in Gmail. 

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|08:35 
|From the top-left of the Gmail window, click on '''GMail''' and '''Contacts'''. 

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|08:41 
| The '''Contacts''' tab appears.

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|08:44  
|Click '''More''' and select '''Export'''. 


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|08:48 
|The '''Export contacts''' dialog-box appears. 

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|08:51 
|In the field "Which contacts do you want to export?", select '''All contacts'''. 

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|08:58
|In the field '''Which export format?''', select '''Outlook CSV format'''. Click '''Export'''. 

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|09:06 
|The '''Opening contacts.csv''' dialog-box appears. 

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|09:11
|Select '''Save File'''. Click '''OK'''. 

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|09:15 
|The '''Downloads''' dialog-box appears. 

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|This is the default folder in which the document is saved. 

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|09:23
|The file is saved as '''contacts.csv''', in the default '''Downloads''' folder. 

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|09:30 
|Close the '''Downloads''' dialog-box. 

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|From the Main menu, click '''Tools''' and select '''Import'''. 

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|09:39
|The '''Import''' dialog-box appears. 

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|09:42  
|Select '''Address Books'''. Click '''Next'''. 

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|09:47 
|From the''' Select type of file''' list, click on '''Text file'''. Click '''Next'''. 

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|09:54
|Browse to '''Downloads''' folder. 

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|09:57
|Click the '''Select which types of files are shown''' button and select '''All Files'''. 

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|Select '''contacts.csv'''. Click '''Open'''. 
   
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|10:10
|The '''Import Address Book''' dialog-box appears.

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|10:14 
|Ensure that the box '''First record contains field names''' is checked. 

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|In this tutorial, we shall check and match only the '''First Name, Last Name''' and '''Primary Email''' fields.

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|And uncheck all the other fields from the left side. 

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|10:33 
|The '''First Name''' on the left is already aligned with the '''First Name''' on the right. 

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|You must use the '''Move Up''' and '''Move Down''' buttons to match Mozilla Thunderbird '''Address Book fields''' column on the left 
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|10:47
|with Gmail '''Record data to import''' column on the right. 

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|10:52 
|Let’s select '''Last Name''' field on the left and click the '''Move Down''' button. 

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|10:58
|Notice that the '''Last Name''' on the '''Address Book fields''' column and the '''Last Name''' on the '''Record data to import''' column are now aligned. 

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|11:07
|Now, select '''Primary Email''' and click on the '''Move Down''' button until it is aligned to '''E-mail Address'''. Click '''OK'''. 

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|11:17 
|A message that the address book has been imported is displayed. Click '''Finish'''. 

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|11:24
|The '''Gmail Address Book''' is imported to Thunderbird. 

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|11:28
|In the left panel of the Address Book dialog-box, a new folder '''contacts''' has been added. 

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|11:36
|Click on '''contacts'''.  	
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|11:38 
|The '''First name'''s along with the email address are displayed. 

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|11:43
|We have imported the Gmail address book to Thunderbird! 

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|11:48
|Close the '''Address Book''' by clicking on the red cross on the top left corner of the dialog-box. 

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|11:55
|Finally, log out of Thunderbird. From the Main menu, click '''File''' and '''Quit'''. 

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|12:02
|This brings us to the end of this tutorial on Thunderbird. 

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|12:06 
|In this tutorial, we learnt how to add, view, modify and delete contacts from the Address Book. We also learnt how to: 

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|12:17 
|* Create a New Address Book. 

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|12:19
|* Delete an existing Address Book. 

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|12:21 
|* Import contacts from other mail accounts. 

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|12:25 
|Here is an assignment for you - 

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|12:27
|Create a new address book. 

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|12:29
|Add and view contacts. 

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|12:32 
|Import contacts from your personal email ID to your Thunderbird account. 

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|12:38  
|Select and match all the fields while importing the address book. 

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|12:43
|Watch the video available at the following link. 

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|12:46  
|It summarizes the '''Spoken Tutorial''' project. 

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|12:50
|If you do not have good bandwidth, you can download and watch it. 

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|12:54 
|The Spoken Tutorial project team: 

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|12:56 
|* Conducts workshops using spoken tutorials. 

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|12:59 
|* Gives certificates for those who pass an online test. 

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|13:03
|For more details, please write to:
'''contact at spoken hyphen tutorial dot org'''. 

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|13:10 
|'''Spoken Tutorial''' project is a part of the '''Talk to a Teacher''' project. 

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|13:14
|It is supported by the National Mission on Education through ICT, MHRD, Government of India. 

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|13:22
|More information on this mission is available at:
'''spoken hyphen tutorial dot org slash NMEICT hyphen Intro'''. 

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|13:32 
|This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd.  
Thanks for joining.