Difference between revisions of "Koha-Library-Management-System/C2/How-to-create-a-library/English"

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| style="border:0.75pt solid #000000;padding:0.176cm;"| In this tutorial we will learn how to -  
 
| style="border:0.75pt solid #000000;padding:0.176cm;"| In this tutorial we will learn how to -  
  
−
* Create a library,  
+
* '''Create a library''',  
−
* Create a Group  
+
* '''Create a Group'''
−
* Edit a library  
+
* '''Edit a library'''
  
 
|-
 
|-
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And you should also have '''Admin''' access in '''Koha.'''  
 
And you should also have '''Admin''' access in '''Koha.'''  
  
−
For more details, please refer to the '''Koha Spoken Tutorial '''series on this website.  
+
For more details, please refer to the '''Koha Spoken Tutorial''' series on this website.  
  
 
|-
 
|-
Line 137: Line 137:
  
 
|-
 
|-
−
| style="border:0.75pt solid #000000;padding:0.071cm;"| <nowiki>* Click on tab '</nowiki>'''+ New Library''''  
+
| style="border:0.75pt solid #000000;padding:0.071cm;"| Click on tab '''+ New Library''''  
  
 
| style="border:0.75pt solid #000000;padding:0.071cm;"| To add a new '''library:'''  
 
| style="border:0.75pt solid #000000;padding:0.071cm;"| To add a new '''library:'''  
Line 290: Line 290:
  
 
|-
 
|-
−
| style="border:0.75pt solid #000000;padding:0.071cm;"| Show the screenshot of mouse-over on Library name in the holdings table on the OPAC  
+
| style="border:0.75pt solid #000000;padding:0.071cm;"|  
 +
Show the screenshot of mouse-over on '''Library''' name in the holdings table on the OPAC  
 
| style="border:0.75pt solid #000000;padding:0.071cm;"| This info will  
 
| style="border:0.75pt solid #000000;padding:0.071cm;"| This info will  
 
*appear in the '''OPAC'''
 
*appear in the '''OPAC'''
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|-
 
|-
−
| style="border:0.75pt solid #000000;padding:0.071cm;"| Slide
+
| style="border:0.75pt solid #000000;padding:0.071cm;"|  
  
−
=== OPAC info: ===
+
Slide
 +
 
 +
'''OPAC info ''':
 +
 
 +
| style="border:0.75pt solid #000000;padding:0.071cm;"|
  
−
| style="border:0.75pt solid #000000;padding:0.071cm;"| If the '''URL''' for a particular branch library is put in this field, then-  
+
If the '''URL''' for a particular branch library is put in this field, then-  
 
* '''OPAC''' will tell us the branch library where the book is available.
 
* '''OPAC''' will tell us the branch library where the book is available.
  
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| style="border:0.75pt solid #000000;padding:0.071cm;"| Slide
 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Slide
  
−
OPAC info:  
+
'''OPAC info''':  
−
| style="border:0.75pt solid #000000;padding:0.071cm;"| <nowiki>* To get the hyper-link address information hover the mouse on the link </nowiki>
+
| style="border:0.75pt solid #000000;padding:0.071cm;"| To get the hyper-link address information hover the mouse on the link
  
 
* This will give the address of the particular branch library:
 
* This will give the address of the particular branch library:
Line 313: Line 318:
  
 
|-
 
|-
−
| style="border:0.75pt solid #000000;padding:0.071cm;"| Point to IP address  
+
| style="border:0.75pt solid #000000;padding:0.071cm;"| Point to '''IP address'''
 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Next we have the '''IP address.'''  
 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Next we have the '''IP address.'''  
  
 
|-
 
|-
−
| style="border:0.75pt solid #000000;padding:0.071cm;"| Red box highlight on IP address  
+
| style="border:0.75pt solid #000000;padding:0.071cm;"| Red box highlight on '''IP address'''
 
| style="border:0.75pt solid #000000;padding:0.071cm;"| '''IP address''' has to be filled in if you plan on limiting access of your staff to a specific '''IP address'''.  
 
| style="border:0.75pt solid #000000;padding:0.071cm;"| '''IP address''' has to be filled in if you plan on limiting access of your staff to a specific '''IP address'''.  
  
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|-
 
|-
−
| style="border:0.75pt solid #000000;padding:0.071cm;"| Red box highlight on IP address  
+
| style="border:0.75pt solid #000000;padding:0.071cm;"| Red box highlight on '''IP address'''
−
| style="border:0.75pt solid #000000;padding:0.071cm;"| Please note - we had enabled AutoLocation at the beginning of this tutorial.  
+
| style="border:0.75pt solid #000000;padding:0.071cm;"| Please note- we had enabled '''AutoLocation''' at the beginning of this tutorial.  
  
−
So here, '''IP address '''has to be mentioned.  
+
So here, '''IP address''' has to be mentioned.  
  
 
|-
 
|-
−
| style="border:0.75pt solid #000000;padding:0.071cm;"| Red box highlight on Notes  
+
| style="border:0.75pt solid #000000;padding:0.071cm;"| Red box highlight on '''Notes'''
 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Lastly, we have the '''Notes '''field. &nbsp;  
 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Lastly, we have the '''Notes '''field. &nbsp;  
  
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|-
 
|-
−
| style="border:0.75pt solid #000000;padding:0.071cm;"| Click on the Submit button  
+
| style="border:0.75pt solid #000000;padding:0.071cm;"| Click on the '''Submit''' button  
−
| style="border:0.75pt solid #000000;padding:0.071cm;"| After entering all the details, click on the '''Submit '''button.  
+
| style="border:0.75pt solid #000000;padding:0.071cm;"| After entering all the details, click on the '''Submit''' button.  
  
 
|-
 
|-
−
| style="border:0.75pt solid #000000;padding:0.071cm;"| Cursor on the name of the new added library  
+
| style="border:0.75pt solid #000000;padding:0.071cm;"| Cursor on the name of the new added '''library'''
  
−
Cursor on the page Libraries
+
Cursor on the page '''Libraries'''
  
−
| style="border:0.75pt solid #000000;padding:0.071cm;"| The name of the newly added library appears on the '''Libraries '''page.  
+
| style="border:0.75pt solid #000000;padding:0.071cm;"| The name of the newly added '''library''' appears on the '''Libraries '''page.  
  
 
|-
 
|-
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| style="border:0.75pt solid #000000;padding:0.071cm;"| Slide  
 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Slide  
  
−
Use '''Group Library '''to group branch libraries like-  
+
Use '''Group Library''' to group branch '''libraries''' like-  
  
−
* Chemistry Library,  
+
* '''Chemistry Library''',  
−
* Physics Library,  
+
* '''Physics Library''',  
−
* Biology Library  
+
* '''Biology Library'''
  
−
| style="border:0.75pt solid #000000;padding:0.071cm;"| Suppose you have a few branch libraries. For e.g.-  
+
| style="border:0.75pt solid #000000;padding:0.071cm;"| Suppose you have a few branch '''libraries'''. For e.g.-  
  
−
* Chemistry Library,  
+
* '''Chemistry Library''',  
−
* Physics Library,  
+
* '''Physics Library''',  
−
* Biology Library  
+
* '''Biology Library''' 
  
 
and you want to group them.  
 
and you want to group them.  
  
−
In such a scenario use the '''Group Library '''option.  
+
In such a scenario use the '''Group Library''' option.  
  
−
Name this group as '''Science library '''which falls under the main library.  
+
Name this group as '''Science library''' which falls under the main '''library'''.  
  
 
|-
 
|-
−
| style="border:0.75pt solid #000000;padding:0.071cm;"| Slide  
+
| style="border:0.75pt solid #000000;padding:0.071cm;"|  
 +
 
 +
Slide  
  
 
Grouping can be done on the basis of-  
 
Grouping can be done on the basis of-  
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−
| style="border:0.75pt solid #000000;padding:0.071cm;"| Grouping can be done on the basis of-  
+
| style="border:0.75pt solid #000000;padding:0.071cm;"|  
 +
 
 +
Grouping can be done on the basis of-  
  
 
* similarities and/or similar characteristics etc.  
 
* similarities and/or similar characteristics etc.  
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|-
 
|-
 
| style="border:0.75pt solid #000000;padding:0.071cm;"|  
 
| style="border:0.75pt solid #000000;padding:0.071cm;"|  
−
| style="border:0.75pt solid #000000;padding:0.071cm;"| This brings us to the end of this tutorial.  
+
| style="border:0.75pt solid #000000;padding:0.071cm;"|  
 +
 
 +
This brings us to the end of this tutorial.  
  
 
|-
 
|-
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| style="border:0.75pt solid #000000;padding:0.071cm;"| Let us summarize  
 
| style="border:0.75pt solid #000000;padding:0.071cm;"| Let us summarize  
  
−
In this tutorial we learnt to-  
+
In this tutorial, we learnt to-  
  
−
* Create a library  
+
* '''Create a library'''
−
* Create a Group and
+
* '''Create a Group''' and
−
* Edit a library
+
* '''Edit a library'''
  
 
|-
 
|-
−
| style="border:0.75pt solid #000000;padding:0.106cm;"| Slide  
+
| style="border:0.75pt solid #000000;padding:0.106cm;"|  
 +
 
 +
Slide  
 +
 
 +
'''Assignment'''
  
−
Assignment
+
* '''Create a new library''' and
 +
* '''Create a new group'''
  
−
* Create a new library and
+
| style="border:0.75pt solid #000000;padding:0.106cm;"|
−
* Create a new group
+
  
−
| style="border:0.75pt solid #000000;padding:0.106cm;"| As an assignment-  
+
As an assignment-  
  
−
* Create a new library and  
+
* '''Create a new library''' and  
−
* Create a new group  
+
* '''Create a new group'''
  
 
|-
 
|-
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About '''Spoken Tutorial project'''  
 
About '''Spoken Tutorial project'''  
  
−
The video at the following link summarises the '''Spoken Tutorial project.'''  
+
The video at the following link summarizes the '''Spoken Tutorial project.'''  
  
 
Please download and watch it.  
 
Please download and watch it.  
Line 435: Line 450:
 
'''Spoken Tutorial workshops'''  
 
'''Spoken Tutorial workshops'''  
  
−
The '''Spoken Tutorial Project''' team conducts workshops using spoken tutorials and gives certificates on passing online tests.  
+
The '''Spoken Tutorial Project''' team conducts workshops using '''spoken tutorials''' and gives certificates on passing online tests.  
  
 
For more details, please write to us.  
 
For more details, please write to us.  
−
| style="border:1pt solid #000000;padding:0.176cm;"| The '''Spoken Tutorial Project team '''conducts workshops and gives certificates.  
+
| style="border:1pt solid #000000;padding:0.176cm;"| The '''Spoken Tutorial Project team''' conducts workshops and gives certificates.  
  
 
For more details, please write to us.  
 
For more details, please write to us.  
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| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.176cm;"| Acknowledgement  
 
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.176cm;"| Acknowledgement  
  
−
'''Spoken Tutorial Project '''is funded by '''NMEICT, MHRD, Government of India.'''  
+
'''Spoken Tutorial Project''' is funded by '''NMEICT, MHRD, Government of India.'''  
  
 
More information on this mission is available at this link.  
 
More information on this mission is available at this link.  

Revision as of 11:21, 14 March 2017

Visual Cue
Narration
Slide

Title Slide

Welcome to the Spoken Tutorial on How to create a Library.
Slide

Learning Objectives

In this tutorial we will learn how to -
  • Create a library,
  • Create a Group
  • Edit a library
Slide

System Requirement

To record this tutorial, I am using
  • Ubuntu Linux OS 16.04
  • Koha version 16.05
Slide

Pre-requisites

To follow this tutorial, learners should have knowledge of Library Science.
Slide

Pre-requisites

To practice this tutorial, you should have Koha installed on your system.

And you should also have Admin access in Koha.

For more details, please refer to the Koha Spoken Tutorial series on this website.

Show Koha interface Let us begin.

I have already installed Koha on my system.

Let me switch to the interface.

Log into Koha with Username as koha_library and Password as ******.


Log into Koha using the username and password given at the time of installation.

On my system, I had given Username as koha_library.

Now type the Password that was noted down from the conf.xml file.

The Koha main page opens.
Cursor on dialogue box On the main page, a dialog box appears prompting us to create a Patron.

You may ignore this dialog box for now.

It will be explained in a later tutorial in the same series.

First of all we will start by enabling AutoLocation.

We will be using this information later in this tutorial.

Go to Koha Administration>> Global System Preferences Go to Koha Administration.

Click on Global System Preferences.

Click on the tab Administration Click on the tab Administration, located on the left side.

Under the section Login options,

go to AutoLocation

and from the drop down change No to Yes

Go to the bottom of the page.

Click on Save all Administration preferences .

Next go to the bottom of the page.

And click on Save all Administration preferences.

Let’s move ahead.
Slide While setting up Koha-
  • Add information for every Branch Library that will be shared through your system.
  • This data is used in several areas of Koha.
Now, let’s add a new library.
Show Koha interface Switch back to Koha interface
Home >> Koha Administration Go to Home and click on Koha Administration.
Go to section Basic parameters Locate the section Basic parameters.
Click on- Libraries and groups Click on Libraries and groups.
Click on tab + New Library' To add a new library:
  • Click on tab '+ New Library'
Cursor on '+ New Group' If you want to add a new group
  • Click on tab '+ New Group'
Cursor on new Library We will add a new Library
Point to the red asterisk fields Note that: all the field marked in red are mandatory.
Pause and fill in the details Fill in the fields Library code and Name for your library as I have done here.
Red box highlight on library code Some important things to note.
  • The library code should not contain spaces and should not be more than 10 characters.
  • This code will be used as a unique identifier in the database.
Point to Groups We will skip the Groups section for now.
Red box highlight on Address section The next section is where we have to fill our library’s contact details like-

Address, phone no., etc.

Fill in the details as follows-


  • Address line 1: IIT Bombay
  • Address line 2: Powai
  • Address line 3: ---
  • City: Mumbai
  • State: Maharashtra
  • ZIP/Postal code: 400076
  • Country: India
  • Phone: **********
  • Fax:
I have filled the details as shown here.

If you don’t have information for any field listed here, then just leave it blank.

Likewise, fill in your library’s details on this page.

Previous screen

Highlight Address and Phone with a red box

The address and phone details can be used to make custom notices for your library.

These details can also be used by members when they want to contact the library.

Red box highlight on Email id


The Email id field is not mandatory, as you can see.

However, it is extremely important to have an email id for the library you create.

This is the email id from where the notices to the members go to and come from.

Fill abtworkshop21@gmail.com Gmail id is preferable as it can be configured for sending mail and/or receiving mail.
Point to Reply-To and Return-Path fields. Below the Email id field, we have Reply-To and Return-Path fields.
Red box highlight on Reply-To

Fill stlibreoffice@gmail.com

Reply-To

If you would like

  • to specify another default email address for all replies to notices,
  • you can do that here.

I will add Reply-To email id as stlibreoffice@gmail.com,

Point to Email id If this is left blank, then all replies will go to the Email id given above.
Coming to Return-Path.

This is the email address that all bounced messages will go to.

Point to Email id If this is left blank, then all bounced messages will go to the Email id given above.
Red box highlight on Email id, Reply-To, Return-Path So basically, three different email ids can be used for
  • Email id
  • Reply-To and
  • Return-Path

However, if only one email id is provided, then by default, Koha will use it for all three fields.

Red box highlight on URL

http://www.iitb.ac.in/en/education/academic-divisions

Next, mention the URL of your library in the field like I have done here
Show the screenshot of the holdings table on the OPAC If the URL field is filled, then the library name will be linked in the holdings table on the OPAC.
After this, we have to fill in OPAC info.
In OPAC info:

Fill the following-

Spoken Tutorial Library, Mumbai.

Powai- 400001

This is where you have to put information about your library.

I have entered information about my library, here.

Show the screenshot of mouse-over on Library name in the holdings table on the OPAC

This info will
  • appear in the OPAC
  • when the cursor is moved over the library name in the holdings table.

Slide

OPAC info :

If the URL for a particular branch library is put in this field, then-

  • OPAC will tell us the branch library where the book is available.
Slide

OPAC info:

To get the hyper-link address information hover the mouse on the link
  • This will give the address of the particular branch library:
  • where the book can be issued from.
Point to IP address Next we have the IP address.
Red box highlight on IP address IP address has to be filled in if you plan on limiting access of your staff to a specific IP address.

I will leave this blank.

Red box highlight on IP address Please note- we had enabled AutoLocation at the beginning of this tutorial.

So here, IP address has to be mentioned.

Red box highlight on Notes Lastly, we have the Notes field.  

This is where you can fill in any notes for your reference.  

These will not be displayed in OPAC.

Click on the Submit button After entering all the details, click on the Submit button.
Cursor on the name of the new added library

Cursor on the page Libraries

The name of the newly added library appears on the Libraries page.
<<PAUSE>>
Let us now see when to use the Group Library option.
Slide

Use Group Library to group branch libraries like-

  • Chemistry Library,
  • Physics Library,
  • Biology Library
Suppose you have a few branch libraries. For e.g.-
  • Chemistry Library,
  • Physics Library,
  • Biology Library

and you want to group them.

In such a scenario use the Group Library option.

Name this group as Science library which falls under the main library.

Slide

Grouping can be done on the basis of-

  • similarities and/or some similar characteristics etc.


Grouping can be done on the basis of-

  • similarities and/or similar characteristics etc.

This brings us to the end of this tutorial.

Slide

Summary

Let us summarize

In this tutorial, we learnt to-

  • Create a library
  • Create a Group and
  • Edit a library

Slide

Assignment

  • Create a new library and
  • Create a new group

As an assignment-

  • Create a new library and
  • Create a new group
Slide

About Spoken Tutorial project

The video at the following link summarizes the Spoken Tutorial project.

Please download and watch it.

The video at the following link summarises the Spoken Tutorial project.

Please download and watch it.

Slide

Spoken Tutorial workshops

The Spoken Tutorial Project team conducts workshops using spoken tutorials and gives certificates on passing online tests.

For more details, please write to us.

The Spoken Tutorial Project team conducts workshops and gives certificates.

For more details, please write to us.

Slide

Forum for specific questions:

Do you have questions in THIS Spoken Tutorial?


  • Please visit this site
  • Choose the minute and second where you have the question
  • Explain your question briefly
  • Someone from our team will answer them


Forum for specific questions:

Do you have questions in THIS Spoken Tutorial?


  • Please visit this site
  • Choose the minute and second where you have the question
  • Explain your question briefly
  • Someone from our team will answer them
Slide

Forum for specific questions:

The Spoken Tutorial forum is for specific questions on this tutorial.

  • Please do not post unrelated and general questions on them.
  • This will help reduce the clutter.
  • With less clutter, we can use these discussions as instructional material.


Forum for specific questions:

The Spoken Tutorial forum is for specific questions on this tutorial


  • Please do not post unrelated and general questions on them
  • This will help reduce the clutter
  • With less clutter, we can use these discussions as instructional material
Slide

Acknowledgement

Spoken Tutorial Project is funded by NMEICT, MHRD, Government of India.

More information on this mission is available at

this link.

Acknowledgement

Spoken Tutorial Project is funded by NMEICT, MHRD, Government of India.

More information on this mission is available at this link.

This is Bella Tony from IIT Bombay signing off.

Thank you for joining.

Contributors and Content Editors

Bellatony911, Nancyvarkey

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