Difference between revisions of "Koha-Library-Management-System/C2/Cataloging/English-timed"

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{|border = 1
 
{|border = 1
−
| <center>'''Time'''</center>
+
|<center>'''Time'''</center>
−
| <center>'''Narration'''</center>
+
|<center>'''Narration'''</center>
  
 
|-
 
|-
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|-
 
|-
−
| 09:20
+
| 09:21
 
|  Go to '''300 PHYSICAL DESCRIPTION. '''
 
|  Go to '''300 PHYSICAL DESCRIPTION. '''
  
 
|-
 
|-
−
|  09:26
+
|  09:27
 
|  Locate the two blank boxes adjacent to''' 300?'''.
 
|  Locate the two blank boxes adjacent to''' 300?'''.
  
 
|-
 
|-
−
|  09:31
+
|  09:32
 
|Both the indicators for this are undefined. So, I will leave the two blank boxes as they are.
 
|Both the indicators for this are undefined. So, I will leave the two blank boxes as they are.
  
 
|-
 
|-
−
|  09:40
+
|  09:41
 
|  Fill in the following details in the- Sub-field''' ‘a’ Extent, '''enter '''960 pages'''.
 
|  Fill in the following details in the- Sub-field''' ‘a’ Extent, '''enter '''960 pages'''.
  
 
|-
 
|-
−
|  09:49
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|  09:51
 
| For sub-field''' ‘b’ Other physical details, '''enter '''Illustration'''.
 
| For sub-field''' ‘b’ Other physical details, '''enter '''Illustration'''.
  
 
|-
 
|-
−
|  09:56
+
|  09:58
 
| In the sub-field '''‘c’, Dimensions, '''enter '''25 cm'''.
 
| In the sub-field '''‘c’, Dimensions, '''enter '''25 cm'''.
  
 
|-
 
|-
−
|  10:03
+
|  10:06
 
|  Next, go to the top again and from the tabs '''0 to 9, '''click on '''6'''.
 
|  Next, go to the top again and from the tabs '''0 to 9, '''click on '''6'''.
  
 
|-
 
|-
−
|  10:10
+
|  10:13
 
|  Now, go to the tab '''650 SUBJECT ADDED ENTRY--TOPICAL TERM'''.
 
|  Now, go to the tab '''650 SUBJECT ADDED ENTRY--TOPICAL TERM'''.
  
 
|-
 
|-
−
|  10:17
+
|  10:20
 
|  Locate the two blank boxes adjacent to''' 650''' question mark.
 
|  Locate the two blank boxes adjacent to''' 650''' question mark.
  
 
|-
 
|-
−
|  10:23
+
|  10:26
 
| Type''' 1 '''in the first blank box.
 
| Type''' 1 '''in the first blank box.
  
 
|-
 
|-
−
|  10:26
+
|  10:29
 
|Note that ''' 1 '''is the indicator for '''Primary (Level of subject)'''.
 
|Note that ''' 1 '''is the indicator for '''Primary (Level of subject)'''.
  
 
|-
 
|-
−
|  10:31
+
|  10:34
 
| Type''' 0 '''in the second blank box.
 
| Type''' 0 '''in the second blank box.
  
 
|-
 
|-
−
|  10:35
+
|  10:38
 
|Note that''' 0 '''is the indicator for '''Library of Congress Subject Headings (Thesaurus)'''.
 
|Note that''' 0 '''is the indicator for '''Library of Congress Subject Headings (Thesaurus)'''.
  
 
|-
 
|-
−
|  10:43
+
|  10:46
 
|  In the sub-field '''‘a’ Topical term or geographic name entry element, '''type subject heading.
 
|  In the sub-field '''‘a’ Topical term or geographic name entry element, '''type subject heading.
  
 
|-
 
|-
−
|  10:52
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|  10:55
 
|I will type: '''Industrial Microbiology.'''
 
|I will type: '''Industrial Microbiology.'''
  
 
|-
 
|-
−
|  10:56
+
|  10:59
 
|  In case, more than one''' keyword '''has to be added then, as explained earlier, click on the small button '''Repeat this Tag.'''
 
|  In case, more than one''' keyword '''has to be added then, as explained earlier, click on the small button '''Repeat this Tag.'''
  
 
|-
 
|-
−
|  11:06
+
|  11:09
 
|  A duplicate field '''650''' opens.
 
|  A duplicate field '''650''' opens.
  
 
|-
 
|-
−
| 11:11
+
| 11:14
 
|Type''' 2 '''in the first blank box.
 
|Type''' 2 '''in the first blank box.
  
 
|-
 
|-
−
|  11:15
+
|  11:18
 
|Note that''' 2 '''is the indicator for '''Secondary (Level of Subject).'''
 
|Note that''' 2 '''is the indicator for '''Secondary (Level of Subject).'''
  
 
|-
 
|-
−
|  11:21
+
|  11:24
 
|Keep''' 0 '''in the second blank box as it is.
 
|Keep''' 0 '''in the second blank box as it is.
  
 
|-
 
|-
−
|  11:25
+
|  11:28
 
|Note that''' 0 '''is the indicator for '''Library of Congress Subject Headings (Thesaurus).'''
 
|Note that''' 0 '''is the indicator for '''Library of Congress Subject Headings (Thesaurus).'''
  
 
|-
 
|-
−
|  11:33
+
|  11:36
 
|  In the sub-field '''‘a’ Topical term or geographic name entry element''', enter the '''keyword''' as '''Bacteria.'''
 
|  In the sub-field '''‘a’ Topical term or geographic name entry element''', enter the '''keyword''' as '''Bacteria.'''
  
 
|-
 
|-
−
|  11:43
+
|  11:46
 
|  Lastly, go to the top, from the tabs '''0 to 9 '''and click on the tab '''9 '''.
 
|  Lastly, go to the top, from the tabs '''0 to 9 '''and click on the tab '''9 '''.
  
 
|-
 
|-
−
|  11:51
+
|  11:54
 
|  Go to tag '''942 ADDED ENTRY ELEMENTS (KOHA)'''.
 
|  Go to tag '''942 ADDED ENTRY ELEMENTS (KOHA)'''.
  
 
|-
 
|-
−
|  11:58
+
|  12:01
 
|  In the sub-field''' ‘c’: Koha [default] item type, '''select-''' Book '''from the drop-down.
 
|  In the sub-field''' ‘c’: Koha [default] item type, '''select-''' Book '''from the drop-down.
  
 
|-
 
|-
−
|  12:07
+
|  12:10
 
|  Note that you will be able to select '''Book''' from the drop-down only if you have completed the assignment as mentioned earlier in this tutorial.
 
|  Note that you will be able to select '''Book''' from the drop-down only if you have completed the assignment as mentioned earlier in this tutorial.
  
 
|-
 
|-
−
|  12:18
+
|  12:21
 
|  After filling in all the details, click on''' Save '''at the corner of the page.
 
|  After filling in all the details, click on''' Save '''at the corner of the page.
  
 
|-
 
|-
−
|  12:25
+
|  12:28
 
|  A new page opens with the title '''Items for Industrial Microbiology by Patel, Arvind H. '''
 
|  A new page opens with the title '''Items for Industrial Microbiology by Patel, Arvind H. '''
  
 
|-
 
|-
−
| 12:33
+
| 12:37
 
|  Under the section '''Add item'''- here, we are prompted to fill details like-
 
|  Under the section '''Add item'''- here, we are prompted to fill details like-
  
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|-
 
|-
−
|  12:42
+
|  12:46
 
| '''Source of acquisition''',
 
| '''Source of acquisition''',
  
 
|-
 
|-
−
|  12:45
+
|  12:49
 
| '''Cost, normal purchase price, '''
 
| '''Cost, normal purchase price, '''
  
 
|-
 
|-
−
|  12:49
+
|  12:53
 
| '''Bar-code as accession number , '''
 
| '''Bar-code as accession number , '''
  
 
|-
 
|-
−
|  12:52
+
|  12:56
 
| and  '''Cost, replacement price etc.'''
 
| and  '''Cost, replacement price etc.'''
  
 
|-
 
|-
−
|  12:56
+
|  13:00
 
|  Click inside the field for '''Date acquired''' to auto-select the date.
 
|  Click inside the field for '''Date acquired''' to auto-select the date.
  
 
|-
 
|-
−
|  13:02
+
|  13:07
 
|However, note that the date is editable.
 
|However, note that the date is editable.
  
 
|-
 
|-
−
|  13:06
+
|  13:11
 
|  I have filled in the details as per my '''Library.'''
 
|  I have filled in the details as per my '''Library.'''
  
 
|-
 
|-
−
|  13:10
+
|  13:15
 
|You may pause the video and fill the details as per your '''Library.'''
 
|You may pause the video and fill the details as per your '''Library.'''
  
 
|-
 
|-
−
|  13:15
+
|  13:20
 
|If you do not have information for a particular field, then leave it blank.
 
|If you do not have information for a particular field, then leave it blank.
  
 
|-
 
|-
−
|  13:21
+
|  13:26
 
|  Remember that by default, '''Koha''' fills in the details for  '''Permanent location''',
 
|  Remember that by default, '''Koha''' fills in the details for  '''Permanent location''',
  
 
|-
 
|-
−
|  13:28
+
|  13:33
 
| '''Current location''',
 
| '''Current location''',
  
 
|-
 
|-
−
|  13:30
+
|  13:35
 
| '''Full call number''' and  '''Koha item type'''.
 
| '''Full call number''' and  '''Koha item type'''.
  
 
|-
 
|-
−
|  13:36
+
|  13:41
 
|  Note that if required, you may click on the following tabs-  '''Add & Duplicate''',
 
|  Note that if required, you may click on the following tabs-  '''Add & Duplicate''',
  
 
|-
 
|-
−
|  13:43
+
|  13:48
 
| '''Add multiple copies of this item'''.
 
| '''Add multiple copies of this item'''.
  
 
|-
 
|-
−
|  13:47
+
|  13:52
 
|  After entering all the details, click on the tab '''Add item, '''at the bottom of the page.
 
|  After entering all the details, click on the tab '''Add item, '''at the bottom of the page.
  
 
|-
 
|-
−
|  13:54
+
|  14:00
 
|  Another page opens with the title '''Items for Industrial Microbiology by Patel, Arvind H. '''
 
|  Another page opens with the title '''Items for Industrial Microbiology by Patel, Arvind H. '''
  
 
|-
 
|-
−
|  14:03
+
|  14:09
 
|  Now, logout from the '''Koha interface'''.
 
|  Now, logout from the '''Koha interface'''.
  
 
|-
 
|-
−
|  14:07
+
|  14:13
 
|To do so, go to the top right corner.
 
|To do so, go to the top right corner.
  
 
|-
 
|-
−
|  14:11
+
|  14:17
 
|Click on '''Spoken Tutorial Library'''.  
 
|Click on '''Spoken Tutorial Library'''.  
  
 
|-
 
|-
−
|  14:15
+
|  14:21
 
|From the drop- down, select '''Log out'''.
 
|From the drop- down, select '''Log out'''.
  
 
|-
 
|-
−
|  14:19
+
|  14:25
 
|  With this we complete '''Cataloging.'''
 
|  With this we complete '''Cataloging.'''
  
 
|-
 
|-
−
| 14:23
+
| 14:28
 
|  Let us summarize. In this tutorial, we learnt about '''Cataloging '''in '''Koha.'''
 
|  Let us summarize. In this tutorial, we learnt about '''Cataloging '''in '''Koha.'''
  
 
|-
 
|-
−
|  14:31
+
|  14:36
 
|  As an assignment- create a New record for '''Serials.'''
 
|  As an assignment- create a New record for '''Serials.'''
  
 
|-
 
|-
−
|  14:37
+
|  14:42
 
| Import a '''Catalogue''' record by using a''' 'z39.50 Search'.'''
 
| Import a '''Catalogue''' record by using a''' 'z39.50 Search'.'''
  
 
|-
 
|-
−
|14:44
+
|14:49
 
| The video at the following link summarizes the '''Spoken Tutorial project.'''
 
| The video at the following link summarizes the '''Spoken Tutorial project.'''
  
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|-
 
|-
−
|14:51
+
|14:56
 
|The''' Spoken Tutorial Project''' team conducts workshops and gives certificates.
 
|The''' Spoken Tutorial Project''' team conducts workshops and gives certificates.
  
Line 592: Line 592:
  
 
|-
 
|-
−
| 15:01
+
| 15:06
 
| Please post your timed queries in this forum.
 
| Please post your timed queries in this forum.
  
 
|-
 
|-
−
| 15:05
+
| 15:10
 
|  '''Spoken Tutorial project''' is funded by '''NMEICT, MHRD''', Government of India.
 
|  '''Spoken Tutorial project''' is funded by '''NMEICT, MHRD''', Government of India.
  
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|-
 
|-
−
| 15:16
+
| 15:21
 
| This is Bella Tony from '''IIT Bombay''', signing off.
 
| This is Bella Tony from '''IIT Bombay''', signing off.
  

Latest revision as of 16:40, 21 February 2019

Time
Narration
00:01 Welcome to the Spoken Tutorial on Cataloging.
00:05 In this tutorial, we will learn how to do Cataloging in Koha.
00:12 To record this tutorial, I am using Ubuntu Linux Operating System 16.04 and
00:20 Koha version 16.05.
00:24 To follow this tutorial, you should have knowledge of Library Science.
00:29 To practice this tutorial, you should have Koha installed on your system.
00:35 And, you should also have Admin access in Koha.
00:40 If not, please refer to the Koha Spoken Tutorial series on this website.
00:46 Let us begin. Let me switch to the Koha interface.
00:51 Log in with Library Staff username Samruddhi.
00:56 Recall, we had given her Cataloging rights in an earlier tutorial.
01:02 Also recall, we had an assignment of adding a Book and a Serial to our Library in one of the earlier tutorials.
01:12 We are now inside the Koha interface as Library Staff: Samruddhi.
01:18 On the Home page, click on Cataloging.
01:23 A new page opens.
01:26 To start a new record, click on the tab plus New record.
01:32 From the drop-down, I will select BOOKS.
01:36 The selection depends upon the ITEM type created in one of the earlier tutorials.
01:42 However, you may select as per the Item Type that you had created.
01:48 A new page with the title Add MARC record opens up.
01:53 Note that it is mandatory to fill the fields marked in red colored asterisk on this page.
02:01 Interestingly, Koha auto-generates values for a few mandatory fields.
02:07 Among the range of tabs from 0 to 9, we will start with tab zero.
02:15 Click inside the field for 000, LEADER.
02:21 By default, Koha shows this value.
02:25 I will leave the field for 001 CONTROL NUMBER as blank.
02:32 When 003 CONTROL NUMBER IDENTIFIER is clicked, Koha auto-generates this value.
02:41 Next, click inside the field for 005 DATE AND TIME OF LATEST TRANSACTION.
02:49 Koha auto-generates this value for my machine.
02:54 You will see a different value on your machine.
02:58 I will leave the fields for 006 and 007 as blank.
03:05 Now click 008 FIXED-LENGTH DATA ELEMENTS GENERAL INFORMATION.
03:12 Koha auto generates this value.
03:15 I will skip the rest of the fields for this demo.
03:19 You may consider filling these fields as per the requirement of your library.
03:25 Next, go to the tab 020 INTERNATIONAL STANDARD BOOK NUMBER.
03:31 Locate the two blank boxes adjacent to 020.
03:36 Note that if you click on the ? (question mark) then the entire MARC 21 Bibliographic format for the respective tag opens up.
03:47 Here, both the indicators are undefined.
03:51 So, I will leave the two blank boxes as they are.
03:55 Locate the sub-field ‘a’ INTERNATIONAL STANDARD BOOK NUMBER.
04:01 Now, enter a 13-digit number here.
04:05 You may enter the ISBN number of your book here.
04:10 So, what if more than one ISBN number has to be added?
04:15 Locate the small button- Repeat this Tag, on the right side of International Standard Book Number.
04:24 Then, click on it.
04:27 A duplicate field will be created to add the second ISBN number.
04:33 Now, enter the 10-digit ISBN number in the duplicate field.

I will enter this.

04:42 You may enter the ISBN of your book.
04:46 Next, come to the tab 040 CATALOGING SOURCE.
04:52 The sub-field ‘c’ Transcribing agency has a red asterisk.
04:58 Hence, it is mandatory to fill this field.
05:02 Type the name of the Institute/University or the Department here.
05:07 I will type IIT Bombay.
05:10 Now come to the tab 082 DEWEY DECIMAL CLASSIFICATION NUMBER.
05:17 In the sub-field ‘a’ Classification number, enter 660.62.
05:25 Next, go to the top of the page and from the tabs 0 to 9, click on the tab 1.
05:32 On the new page that opens,

go to the tab 100 MAIN ENTRY--PERSONAL NAME.

05:40 Locate the two blank boxes adjacent to 100 ? (question mark).
05:46 As mentioned earlier, if you click on the ? (question mark) then the entire MARC 21 Bibliographic format for the respective tag opens up.
05:57 Let us go back to the Koha interface.
06:01 Now, type 1 in the first blank box.
06:05 Note that 1 is the first indicator of tag 100 and it represents the Surname for the sub-field ‘a’.
06:16 2nd indicator is undefined by MARC 21. So, we will leave it blank.
06:23 In the sub-field ‘a' Personal name, enter the Author’s name.
06:29 I will type Patel, Arvind H.
06:34 Note that if you put first indicator value as 1 then only the surname comes first.
06:41 Hence, based on indicator value, surname or forename should be entered.
06:48 Next, go to the top again and among the tabs from 0 to 9, click on the tab 2.
06:57 Then go to the tab 245 TITLE STATEMENT:
07:02 Locate the two blank boxes adjacent to 245 ?.
07:08 Type 1 in the first blank box. Note that 1 is the indicator for Added Entry.
07:16 Type 0 in the 2nd blank box.
07:20 2nd indicator represents a non-filing character.
07:25 I have entered 0, as under this TITLE, there is no non-filing character.
07:32 In the sub-field ‘a’ Title, enter: Industrial Microbiology.
07:39 In the sub-field ‘c’ Statement of responsibility, etc type: Arvind H Patel.
07:48 Next, locate the tab 250 EDITION STATEMENT.
07:53 Locate the two blank boxes adjacent to 250 question mark.
07:59 Both the indicators for 250 are undefined.

So, I will leave the two blank boxes as they are.

08:08 Fill in the following details for sub-field ‘a’
08:13 Edition statement:, enter 12th ed.
08:20 Now, go to 260 PUBLICATION, DISTRIBUTION, ETC.
08:28 Locate the two blank boxes adjacent to 260 question mark.
08:34 Both the indicators for this are undefined. So, I will leave the two blank boxes as they are.
08:42 Fill in the following details for- sub-field ‘a’ Place of publication, distribution etc., enter New Delhi.
08:53 In the sub-field ‘b’ Name of publisher, distributor etc., enter Pearson.
09:02 In the sub-field ‘c’ Date of publication, distribution etc., enter 2014.
09:12 Now, go back to the top again and from the tabs 0 to 9, click on the tab 3.
09:21 Go to 300 PHYSICAL DESCRIPTION.
09:27 Locate the two blank boxes adjacent to 300?.
09:32 Both the indicators for this are undefined. So, I will leave the two blank boxes as they are.
09:41 Fill in the following details in the- Sub-field ‘a’ Extent, enter 960 pages.
09:51 For sub-field ‘b’ Other physical details, enter Illustration.
09:58 In the sub-field ‘c’, Dimensions, enter 25 cm.
10:06 Next, go to the top again and from the tabs 0 to 9, click on 6.
10:13 Now, go to the tab 650 SUBJECT ADDED ENTRY--TOPICAL TERM.
10:20 Locate the two blank boxes adjacent to 650 question mark.
10:26 Type 1 in the first blank box.
10:29 Note that 1 is the indicator for Primary (Level of subject).
10:34 Type 0 in the second blank box.
10:38 Note that 0 is the indicator for Library of Congress Subject Headings (Thesaurus).
10:46 In the sub-field ‘a’ Topical term or geographic name entry element, type subject heading.
10:55 I will type: Industrial Microbiology.
10:59 In case, more than one keyword has to be added then, as explained earlier, click on the small button Repeat this Tag.
11:09 A duplicate field 650 opens.
11:14 Type 2 in the first blank box.
11:18 Note that 2 is the indicator for Secondary (Level of Subject).
11:24 Keep 0 in the second blank box as it is.
11:28 Note that 0 is the indicator for Library of Congress Subject Headings (Thesaurus).
11:36 In the sub-field ‘a’ Topical term or geographic name entry element, enter the keyword as Bacteria.
11:46 Lastly, go to the top, from the tabs 0 to 9 and click on the tab 9 .
11:54 Go to tag 942 ADDED ENTRY ELEMENTS (KOHA).
12:01 In the sub-field ‘c’: Koha [default] item type, select- Book from the drop-down.
12:10 Note that you will be able to select Book from the drop-down only if you have completed the assignment as mentioned earlier in this tutorial.
12:21 After filling in all the details, click on Save at the corner of the page.
12:28 A new page opens with the title Items for Industrial Microbiology by Patel, Arvind H.
12:37 Under the section Add item- here, we are prompted to fill details like-

Date acquired,

12:46 Source of acquisition,
12:49 Cost, normal purchase price,
12:53 Bar-code as accession number ,
12:56 and Cost, replacement price etc.
13:00 Click inside the field for Date acquired to auto-select the date.
13:07 However, note that the date is editable.
13:11 I have filled in the details as per my Library.
13:15 You may pause the video and fill the details as per your Library.
13:20 If you do not have information for a particular field, then leave it blank.
13:26 Remember that by default, Koha fills in the details for Permanent location,
13:33 Current location,
13:35 Full call number and Koha item type.
13:41 Note that if required, you may click on the following tabs- Add & Duplicate,
13:48 Add multiple copies of this item.
13:52 After entering all the details, click on the tab Add item, at the bottom of the page.
14:00 Another page opens with the title Items for Industrial Microbiology by Patel, Arvind H.
14:09 Now, logout from the Koha interface.
14:13 To do so, go to the top right corner.
14:17 Click on Spoken Tutorial Library.
14:21 From the drop- down, select Log out.
14:25 With this we complete Cataloging.
14:28 Let us summarize. In this tutorial, we learnt about Cataloging in Koha.
14:36 As an assignment- create a New record for Serials.
14:42 Import a Catalogue record by using a 'z39.50 Search'.
14:49 The video at the following link summarizes the Spoken Tutorial project.

Please download and watch it.

14:56 The Spoken Tutorial Project team conducts workshops and gives certificates.

For more details, please write to us.

15:06 Please post your timed queries in this forum.
15:10 Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.

More information on this mission is available at this link.

15:21 This is Bella Tony from IIT Bombay, signing off.

Thank you for joining.

Contributors and Content Editors

Nancyvarkey, PoojaMoolya, Pratik kamble, Sandhya.np14

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