Difference between revisions of "Koha-Library-Management-System/C2/Cataloging/English-timed"

From Script | Spoken-Tutorial
Jump to: navigation, search
Line 335: Line 335:
 
|-
 
|-
 
|  08:13
 
|  08:13
−
|Edition statement, '''enter''': 12th ed.'''
+
|'''Edition statement:''', enter '''12th ed'''.
  
 
|-
 
|-
Line 343: Line 343:
 
|-
 
|-
 
|  08:28
 
|  08:28
−
|  Locate the two blank boxes adjacent to''' 260 question mark'''
+
|  Locate the two blank boxes adjacent to''' 260 question mark'''.
  
 
|-
 
|-
 
|  08:34
 
|  08:34
−
|Both the indicators for this are undefined. So I will leave the two blank boxes as they are.
+
|Both the '''indicator'''s for this are undefined. So, I will leave the two blank boxes as they are.
  
 
|-
 
|-
 
| 08:42
 
| 08:42
−
|  Fill in the following details for- Subfield ‘'''a’ Place of publication, distribution, etc, '''enter''' New Delhi.'''
+
|  Fill in the following details for- sub-field ‘'''a’ Place of publication, distribution etc., '''enter''' New Delhi.'''
  
 
|-
 
|-
 
|  08:53
 
|  08:53
−
| In the subfield ‘'''b’ Name of publisher, distributor, etc, '''enter '''Pearson.'''
+
| In the sub-field ‘'''b’ Name of publisher, distributor etc., '''enter '''Pearson.'''
  
 
|-
 
|-
 
|  09:02
 
|  09:02
−
| In the subfield ‘'''c’ Date of publication, distribution, etc, '''enter '''2014.'''
+
| In the sub-field ‘'''c’ Date of publication, distribution etc., '''enter '''2014.'''
  
 
|-
 
|-
 
|  09:12
 
|  09:12
−
|  Now, go back to the top again and from the tabs '''0 to 9, '''click on the tab''' 3'''
+
|  Now, go back to the top again and from the tabs '''0 to 9, '''click on the tab''' 3'''.
  
 
|-
 
|-
 
| 09:20
 
| 09:20
−
|  Now, go to '''300 PHYSICAL DESCRIPTION '''
+
|  Go to '''300 PHYSICAL DESCRIPTION. '''
  
 
|-
 
|-
 
|  09:26
 
|  09:26
−
|  Locate the two blank boxes adjacent to''' 300?'''
+
|  Locate the two blank boxes adjacent to''' 300?'''.
  
 
|-
 
|-
 
|  09:31
 
|  09:31
−
|Both the indicators for this are undefined. So I will leave the two blank boxes as they are.
+
|Both the indicators for this are undefined. So, I will leave the two blank boxes as they are.
  
 
|-
 
|-
 
|  09:40
 
|  09:40
−
|  Fill in the following details in the- Subfield''' ‘a’ Extent- '''Enter '''960 pages'''
+
|  Fill in the following details in the- Sub-field''' ‘a’ Extent, '''enter '''960 pages'''.
  
 
|-
 
|-
 
|  09:49
 
|  09:49
−
| For subfield''' ‘b’ Other physical details- '''Enter '''Illustration'''
+
| For sub-field''' ‘b’ Other physical details, '''enter '''Illustration'''.
  
 
|-
 
|-
 
|  09:56
 
|  09:56
−
| In the subfield '''‘c’, Dimensions- '''Enter '''25 cm'''
+
| In the sub-field '''‘c’, Dimensions, '''enter '''25 cm'''.
  
 
|-
 
|-
 
|  10:03
 
|  10:03
−
|  Next, go to the top again and from the tabs '''0 to 9, '''click on '''6'''
+
|  Next, go to the top again and from the tabs '''0 to 9, '''click on '''6'''.
  
 
|-
 
|-
 
|  10:10
 
|  10:10
−
|  Now, go to the tab '''650 SUBJECT ADDED ENTRY--TOPICAL TERM'''
+
|  Now, go to the tab '''650 SUBJECT ADDED ENTRY--TOPICAL TERM'''.
  
 
|-
 
|-
 
|  10:17
 
|  10:17
−
|  Locate the two blank boxes adjacent to''' 650''' question mark
+
|  Locate the two blank boxes adjacent to''' 650''' question mark.
  
 
|-
 
|-
Line 407: Line 407:
 
|-
 
|-
 
|  10:26
 
|  10:26
−
|Note that:''' 1 '''is the indicator for '''Primary (Level of subject)'''
+
|Note that ''' 1 '''is the indicator for '''Primary (Level of subject)'''.
  
 
|-
 
|-
Line 415: Line 415:
 
|-
 
|-
 
|  10:35
 
|  10:35
−
|Note that''' 0 '''is the indicator for '''Library of Congress Subject Headings (Thesaurus)'''
+
|Note that''' 0 '''is the indicator for '''Library of Congress Subject Headings (Thesaurus)'''.
  
 
|-
 
|-
 
|  10:43
 
|  10:43
−
|  In the subfield '''‘a’ Topical term or geographic name entry element '''type, subject heading
+
|  In the sub-field '''‘a’ Topical term or geographic name entry element, '''type subject heading.
  
 
|-
 
|-
 
|  10:52
 
|  10:52
−
|I will type '''Industrial Microbiology.'''
+
|I will type: '''Industrial Microbiology.'''
  
 
|-
 
|-
Line 431: Line 431:
 
|-
 
|-
 
|  11:06
 
|  11:06
−
|  A duplicate field '''650''' opens
+
|  A duplicate field '''650''' opens.
  
 
|-
 
|-
Line 451: Line 451:
 
|-
 
|-
 
|  11:33
 
|  11:33
−
|  In the subfield '''‘a’ Topical term or geographic name entry element''', enter the '''keyword''' as '''Bacteria.'''
+
|  In the sub-field '''‘a’ Topical term or geographic name entry element''', enter the '''keyword''' as '''Bacteria.'''
  
 
|-
 
|-
 
|  11:43
 
|  11:43
−
|  Lastly, go to the top, from the tabs '''0 to 9, '''and click on the tab '''9 '''
+
|  Lastly, go to the top, from the tabs '''0 to 9 '''and click on the tab '''9 '''.
  
 
|-
 
|-
 
|  11:51
 
|  11:51
−
|  Go to tag '''942''' '''ADDED ENTRY ELEMENTS (KOHA)'''
+
|  Go to tag '''942 ADDED ENTRY ELEMENTS (KOHA)'''.
  
 
|-
 
|-
 
|  11:58
 
|  11:58
−
|  In the subfield''' ‘c’: Koha [default] item type, '''select-''' Book '''from the drop-down.
+
|  In the sub-field''' ‘c’: Koha [default] item type, '''select-''' Book '''from the drop-down.
  
 
|-
 
|-
 
|  12:07
 
|  12:07
−
|  Note that- You will be able to select '''Book''' from the drop down only if you have completed the assignment as mentioned earlier in this tutorial.
+
|  Note that you will be able to select '''Book''' from the drop-down only if you have completed the assignment as mentioned earlier in this tutorial.
  
 
|-
 
|-
Line 479: Line 479:
 
|-
 
|-
 
| 12:33
 
| 12:33
−
|  Under the section '''Add item'''. Here, we are prompted to fill details like-
+
|  Under the section '''Add item'''- here, we are prompted to fill details like-
  
−
'''Date acquired'''
+
'''Date acquired''',
  
 
|-
 
|-
 
|  12:42
 
|  12:42
−
| '''Source of acquisition'''
+
| '''Source of acquisition''',
  
 
|-
 
|-
Line 493: Line 493:
 
|-
 
|-
 
|  12:49
 
|  12:49
−
| '''Barcode as accession number , '''
+
| '''Bar-code as accession number , '''
  
 
|-
 
|-
 
|  12:52
 
|  12:52
−
| And '''Cost, replacement price etc.'''
+
| and '''Cost, replacement price etc.'''
  
 
|-
 
|-
Line 521: Line 521:
 
|-
 
|-
 
|  13:21
 
|  13:21
−
|  Remember that by default '''Koha''' fills in the details for  '''Permanent location'''
+
|  Remember that by default, '''Koha''' fills in the details for  '''Permanent location''',
  
 
|-
 
|-
 
|  13:28
 
|  13:28
−
| '''Current location'''
+
| '''Current location''',
  
 
|-
 
|-
 
|  13:30
 
|  13:30
−
| '''Full call number''' and  '''Koha item type'''
+
| '''Full call number''' and  '''Koha item type'''.
  
 
|-
 
|-
 
|  13:36
 
|  13:36
−
|  Note that if required, you may click on the following tabs-  '''Add & Duplicate'''
+
|  Note that if required, you may click on the following tabs-  '''Add & Duplicate''',
  
 
|-
 
|-
 
|  13:43
 
|  13:43
−
| '''Add multiple copies of this item'''
+
| '''Add multiple copies of this item'''.
  
 
|-
 
|-
 
|  13:47
 
|  13:47
−
|  After entering all the details, click on the tab '''Add item '''at the bottom of the page.
+
|  After entering all the details, click on the tab '''Add item, '''at the bottom of the page.
  
 
|-
 
|-
Line 549: Line 549:
 
|-
 
|-
 
|  14:03
 
|  14:03
−
|  Now logout from the '''Koha interface'''.
+
|  Now, logout from the '''Koha interface'''.
  
 
|-
 
|-
Line 561: Line 561:
 
|-
 
|-
 
|  14:15
 
|  14:15
−
|From the drop down, select '''Log out'''.
+
|From the drop- down, select '''Log out'''.
  
 
|-
 
|-
Line 573: Line 573:
 
|-
 
|-
 
|  14:31
 
|  14:31
−
|  As an assignment- Create a New record for '''Serials.'''
+
|  As an assignment- create a New record for '''Serials.'''
  
 
|-
 
|-
Line 597: Line 597:
 
|-
 
|-
 
| 15:05
 
| 15:05
−
|  '''Spoken Tutorial project''' is funded by '''NMEICT, MHRD, Government of India.'''
+
|  '''Spoken Tutorial project''' is funded by '''NMEICT, MHRD''', Government of India.
  
 
More information on this mission is available at this link.
 
More information on this mission is available at this link.
Line 603: Line 603:
 
|-
 
|-
 
| 15:16
 
| 15:16
−
| This is Bella Tony from IIT Bombay signing off.
+
| This is Bella Tony from '''IIT Bombay''', signing off.
  
 
Thank you for joining.
 
Thank you for joining.
  
 
|}
 
|}

Revision as of 12:42, 16 October 2018

Time
Narration
00:01 Welcome to the Spoken Tutorial on Cataloging.
00:05 In this tutorial, we will learn how to do Cataloging in Koha.
00:12 To record this tutorial, I am using Ubuntu Linux Operating System 16.04 and
00:20 Koha version 16.05.
00:24 To follow this tutorial, you should have knowledge of Library Science.
00:29 To practice this tutorial, you should have Koha installed on your system.
00:35 And, you should also have Admin access in Koha.
00:40 If not, please refer to the Koha Spoken Tutorial series on this website.
00:46 Let us begin. Let me switch to the Koha interface.
00:51 Log in with Library Staff username Samruddhi.
00:56 Recall, we had given her Cataloging rights in an earlier tutorial.
01:02 Also recall, we had an assignment of adding a Book and a Serial to our Library in one of the earlier tutorials.
01:12 We are now inside the Koha interface as Library Staff: Samruddhi.
01:18 On the Home page, click on Cataloging.
01:23 A new page opens.
01:26 To start a new record, click on the tab plus New record.
01:32 From the drop-down, I will select BOOKS.
01:36 The selection depends upon the ITEM type created in one of the earlier tutorials.
01:42 However, you may select as per the Item Type that you had created.
01:48 A new page with the title Add MARC record opens up.
01:53 Note that it is mandatory to fill the fields marked in red colored asterisk on this page.
02:01 Interestingly, Koha auto-generates values for a few mandatory fields.
02:07 Among the range of tabs from 0 to 9, we will start with tab zero.
02:15 Click inside the field for 000, LEADER.
02:21 By default, Koha shows this value.
02:25 I will leave the field for 001 CONTROL NUMBER as blank.
02:32 When 003 CONTROL NUMBER IDENTIFIER is clicked, Koha auto-generates this value.
02:41 Next, click inside the field for 005 DATE AND TIME OF LATEST TRANSACTION.
02:49 Koha auto-generates this value for my machine.
02:54 You will see a different value on your machine.
02:58 I will leave the fields for 006 and 007 as blank.
03:05 Now click 008 FIXED-LENGTH DATA ELEMENTS GENERAL INFORMATION.
03:12 Koha auto generates this value.
03:15 I will skip the rest of the fields for this demo.
03:19 You may consider filling these fields as per the requirement of your library.
03:25 Next, go to the tab 020 INTERNATIONAL STANDARD BOOK NUMBER.
03:31 Locate the two blank boxes adjacent to 020.
03:36 Note that if you click on the ? (question mark) then the entire MARC 21 Bibliographic format for the respective tag opens up.
03:47 Here, both the indicators are undefined.
03:51 So, I will leave the two blank boxes as they are.
03:55 Locate the sub-field ‘a’ INTERNATIONAL STANDARD BOOK NUMBER.
04:01 Now, enter a 13-digit number here.
04:05 You may enter the ISBN number of your book here.
04:10 So, what if more than one ISBN number has to be added?
04:15 Locate the small button- Repeat this Tag, on the right side of International Standard Book Number.
04:24 Then, click on it.
04:27 A duplicate field will be created to add the second ISBN number.
04:33 Now, enter the 10-digit ISBN number in the duplicate field.

I will enter this.

04:42 You may enter the ISBN of your book.
04:46 Next, come to the tab 040 CATALOGING SOURCE.
04:52 The sub-field ‘c’ Transcribing agency has a red asterisk.
04:58 Hence, it is mandatory to fill this field.
05:02 Type the name of the Institute/University or the Department here.
05:07 I will type IIT Bombay.
05:10 Now come to the tab 082 DEWEY DECIMAL CLASSIFICATION NUMBER.
05:17 In the sub-field ‘a’ Classification number, enter 660.62.
05:25 Next, go to the top of the page and from the tabs 0 to 9, click on the tab 1.
05:32 On the new page that opens,

go to the tab 100 MAIN ENTRY--PERSONAL NAME.

05:40 Locate the two blank boxes adjacent to 100 ? (question mark).
05:46 As mentioned earlier, if you click on the ? (question mark) then the entire MARC 21 Bibliographic format for the respective tag opens up.
05:57 Let us go back to the Koha interface.
06:01 Now, type 1 in the first blank box.
06:05 Note that 1 is the first indicator of tag 100 and it represents the Surname for the sub-field ‘a’.
06:16 2nd indicator is undefined by MARC 21. So, we will leave it blank.
06:23 In the sub-field ‘a' Personal name, enter the Author’s name.
06:29 I will type Patel, Arvind H.
06:34 Note that if you put first indicator value as 1 then only the surname comes first.
06:41 Hence, based on indicator value, surname or forename should be entered.
06:48 Next, go to the top again and among the tabs from 0 to 9, click on the tab 2.
06:57 Then go to the tab 245 TITLE STATEMENT:
07:02 Locate the two blank boxes adjacent to 245 ?.
07:08 Type 1 in the first blank box. Note that 1 is the indicator for Added Entry.
07:16 Type 0 in the 2nd blank box.
07:20 2nd indicator represents a non-filing character.
07:25 I have entered 0, as under this TITLE, there is no non-filing character.
07:32 In the sub-field ‘a’ Title, enter: Industrial Microbiology.
07:39 In the sub-field ‘c’ Statement of responsibility, etc type: Arvind H Patel.
07:48 Next, locate the tab 250 EDITION STATEMENT.
07:53 Locate the two blank boxes adjacent to 250 question mark.
07:59 Both the indicators for 250 are undefined.

So, I will leave the two blank boxes as they are.

08:08 Fill in the following details for sub-field ‘a’
08:13 Edition statement:, enter 12th ed.
08:20 Now, go to 260 PUBLICATION, DISTRIBUTION, ETC.
08:28 Locate the two blank boxes adjacent to 260 question mark.
08:34 Both the indicators for this are undefined. So, I will leave the two blank boxes as they are.
08:42 Fill in the following details for- sub-field ‘a’ Place of publication, distribution etc., enter New Delhi.
08:53 In the sub-field ‘b’ Name of publisher, distributor etc., enter Pearson.
09:02 In the sub-field ‘c’ Date of publication, distribution etc., enter 2014.
09:12 Now, go back to the top again and from the tabs 0 to 9, click on the tab 3.
09:20 Go to 300 PHYSICAL DESCRIPTION.
09:26 Locate the two blank boxes adjacent to 300?.
09:31 Both the indicators for this are undefined. So, I will leave the two blank boxes as they are.
09:40 Fill in the following details in the- Sub-field ‘a’ Extent, enter 960 pages.
09:49 For sub-field ‘b’ Other physical details, enter Illustration.
09:56 In the sub-field ‘c’, Dimensions, enter 25 cm.
10:03 Next, go to the top again and from the tabs 0 to 9, click on 6.
10:10 Now, go to the tab 650 SUBJECT ADDED ENTRY--TOPICAL TERM.
10:17 Locate the two blank boxes adjacent to 650 question mark.
10:23 Type 1 in the first blank box.
10:26 Note that 1 is the indicator for Primary (Level of subject).
10:31 Type 0 in the second blank box.
10:35 Note that 0 is the indicator for Library of Congress Subject Headings (Thesaurus).
10:43 In the sub-field ‘a’ Topical term or geographic name entry element, type subject heading.
10:52 I will type: Industrial Microbiology.
10:56 In case, more than one keyword has to be added then, as explained earlier, click on the small button Repeat this Tag.
11:06 A duplicate field 650 opens.
11:11 Type 2 in the first blank box.
11:15 Note that 2 is the indicator for Secondary (Level of Subject).
11:21 Keep 0 in the second blank box as it is.
11:25 Note that 0 is the indicator for Library of Congress Subject Headings (Thesaurus).
11:33 In the sub-field ‘a’ Topical term or geographic name entry element, enter the keyword as Bacteria.
11:43 Lastly, go to the top, from the tabs 0 to 9 and click on the tab 9 .
11:51 Go to tag 942 ADDED ENTRY ELEMENTS (KOHA).
11:58 In the sub-field ‘c’: Koha [default] item type, select- Book from the drop-down.
12:07 Note that you will be able to select Book from the drop-down only if you have completed the assignment as mentioned earlier in this tutorial.
12:18 After filling in all the details, click on Save at the corner of the page.
12:25 A new page opens with the title Items for Industrial Microbiology by Patel, Arvind H.
12:33 Under the section Add item- here, we are prompted to fill details like-

Date acquired,

12:42 Source of acquisition,
12:45 Cost, normal purchase price,
12:49 Bar-code as accession number ,
12:52 and Cost, replacement price etc.
12:56 Click inside the field for Date acquired to auto-select the date.
13:02 However, note that the date is editable.
13:06 I have filled in the details as per my Library.
13:10 You may pause the video and fill the details as per your Library.
13:15 If you do not have information for a particular field, then leave it blank.
13:21 Remember that by default, Koha fills in the details for Permanent location,
13:28 Current location,
13:30 Full call number and Koha item type.
13:36 Note that if required, you may click on the following tabs- Add & Duplicate,
13:43 Add multiple copies of this item.
13:47 After entering all the details, click on the tab Add item, at the bottom of the page.
13:54 Another page opens with the title Items for Industrial Microbiology by Patel, Arvind H.
14:03 Now, logout from the Koha interface.
14:07 To do so, go to the top right corner.
14:11 Click on Spoken Tutorial Library.
14:15 From the drop- down, select Log out.
14:19 With this we complete Cataloging.
14:23 Let us summarize. In this tutorial, we learnt about Cataloging in Koha.
14:31 As an assignment- create a New record for Serials.
14:37 Import a Catalogue record by using a 'z39.50 Search'.
14:44 The video at the following link summarizes the Spoken Tutorial project.

Please download and watch it.

14:51 The Spoken Tutorial Project team conducts workshops and gives certificates.

For more details, please write to us.

15:01 Please post your timed queries in this forum.
15:05 Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.

More information on this mission is available at this link.

15:16 This is Bella Tony from IIT Bombay, signing off.

Thank you for joining.

Contributors and Content Editors

Nancyvarkey, PoojaMoolya, Pratik kamble, Sandhya.np14

Retrieved from "https://script.spoken-tutorial.org/index.php?title=Koha-Library-Management-System/C2/Cataloging/English-timed&oldid=44785"