Difference between revisions of "Koha-Library-Management-System/C2/Cataloging/English-timed"

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(Created page with "{|border = 1 | <center>'''Time'''</center> | <center>'''Narration'''</center> |- | 00:01 | Welcome to the''' Spoken Tutorial '''on '''Cataloging''' |- | 00:05 | In this t...")
 
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| 00:01
 
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| Welcome to the''' Spoken Tutorial '''on '''Cataloging'''
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| Welcome to the''' Spoken Tutorial '''on '''Cataloging'''.
  
 
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|-
 
| 00:05
 
| 00:05
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|  In this tutorial we will learn
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|  In this tutorial, we will learn how to do '''Cataloging '''in '''Koha.'''
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How to do '''Cataloging '''in '''Koha.'''
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|  '''Koha version 16.05'''
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|  '''Koha version 16.05'''.
  
 
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| 00:24
 
| 00:24
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| To follow this tutorial, you should have knowledge of '''Library Science'''.
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| To follow this tutorial, you should have knowledge of Library Science.
  
 
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| 00:29
 
| 00:29
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| To practice this tutorial, You should have '''Koha''' installed on your system.
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| To practice this tutorial, you should have '''Koha''' installed on your system.
  
 
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|-
 
| 00:35
 
| 00:35
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|  And You should also have '''Admin '''access in Koha.
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|  And, you should also have '''Admin '''access in Koha.
  
 
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| Log in with '''Library Staff username Samruddhi '''
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| Log in with '''Library Staff username Samruddhi. '''
  
 
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| 01:02
 
| 01:02
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|  Also recall, we had an assignment of adding-  a Book and  a Serial to our Library in one of the earlier tutorials.
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|  Also recall, we had an assignment of adding a '''Book''' and  a '''Serial''' to our '''Library''' in one of the earlier tutorials.
  
 
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| 01:12
 
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| We are now inside the '''Koha interface''' as '''Library Staff: Samruddhi'''
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| We are now inside the '''Koha''' interface as '''Library Staff: Samruddhi'''.
  
 
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|  01:32
 
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|  From the dropdown, I will select '''BOOKS.'''
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|  From the drop-down, I will select '''BOOKS.'''
  
 
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|  Note that it is mandatory to fill the fields marked in red colored asterisk on this page.
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|  Note that it is mandatory to fill the '''field'''s marked in red colored asterisk on this page.
  
 
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|-
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|  02:15
 
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|  Click inside the field for '''000, LEADER'''.  
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|  Click inside the '''field''' for '''000, LEADER'''.  
  
 
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| 02:21
 
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| By default '''Koha '''shows this value.
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| By default, '''Koha '''shows this value.
  
 
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|  I will skip the rest of the fields for this demo.
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|  I will skip the rest of the fields for this '''demo'''.
  
 
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|  Locate the two blank boxes adjacent to''' 020'''
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|  Locate the two blank boxes adjacent to''' 020'''.
  
 
|-
 
|-
 
|  03:36
 
|  03:36
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|  Note that if you click on the''' ? (question mark) '''then-  the entire '''MARC 21 Bibliographic format '''for the respective''' tag''' opens up.
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|  Note that if you click on the''' ? (question mark) '''then the entire '''MARC 21 Bibliographic format '''for the respective''' tag''' opens up.
  
 
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| 03:47
 
| 03:47
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|  Here, both the '''indicators''' are undefined
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|  Here, both the '''indicators''' are undefined.
  
 
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|03:55
 
|03:55
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|  Locate the subfield '''‘a’ INTERNATIONAL STANDARD BOOK NUMBER'''
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|  Locate the sub-field '''‘a’ INTERNATIONAL STANDARD BOOK NUMBER'''.
  
 
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|  Now enter a 13-digit number here.
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|  Now, enter a 13-digit number here.
  
 
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|  So what if more than one''' ISBN number''' has to be added?
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|  So, what if more than one''' ISBN number''' has to be added?
  
 
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| 04:15
 
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|  Locate the small button- '''Repeat this Tag '''on the right side of '''International Standard Book Number'''.
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|  Locate the small button- '''Repeat this Tag, '''on the right side of '''International Standard Book Number'''.
  
 
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|  Now enter the 10-digit''' ISBN '''number in the duplicate field.
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|  Now, enter the 10-digit''' ISBN '''number in the duplicate field.
  
 
I will enter this.
 
I will enter this.
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|  Next, come to the tab''' 040 CATALOGING SOURCE '''
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|  Next, come to the tab''' 040 CATALOGING SOURCE. '''
  
 
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|  The subfield''' ‘c’ Transcribing agency '''has a red asterisk.  
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|  The sub-field''' ‘c’ Transcribing agency '''has a red asterisk.  
  
 
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|In the subfield ‘'''a’ Classification number '''enter '''660.62'''
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|In the sub-field ‘'''a’ Classification number, '''enter '''660.62'''.
  
 
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|  Next, go to the top of the page and from the tabs '''0 to 9, '''click on the tab''' 1'''
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|  Next, go to the top of the page and from the tabs '''0 to 9, '''click on the tab''' 1'''.
  
 
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|  On the new page that opens  
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|  On the new page that opens,
  
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Go to the tab '''100''' '''MAIN ENTRY--PERSONAL NAME'''
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go to the tab '''100 MAIN ENTRY--PERSONAL NAME'''.
  
 
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| Locate the two blank boxes adjacent to''' 100 ? (question mark)'''
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| Locate the two blank boxes adjacent to''' 100 ? (question mark)'''.
  
 
|-
 
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|05:46
 
|05:46
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|As mentioned earlier if you click on the '''? (question mark) '''  then the entire '''MARC 21 Bibliographic format '''for the respective''' tag''' opens up.
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|As mentioned earlier, if you click on the '''?''' (question mark) then the entire '''MARC 21 Bibliographic format '''for the respective''' tag''' opens up.
  
 
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| 05:57
 
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|  Let us go back to the''' Koha interface'''
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|  Let us go back to the''' Koha interface'''.
  
 
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|  Note that:  '''1 '''is the''' first indicator''' of tag '''100'''  and it represents the '''Surname '''for the subfield '''‘a'''’
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|  Note that '''1 '''is the first indicator of tag '''100'''  and it represents the '''Surname '''for the sub-field '''‘a'''’.
  
 
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| '''2nd indicator''' is '''undefined by MARC 21''', so we will leave it blank.
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| 2nd indicator is '''undefined by MARC 21'''. So, we will leave it blank.
  
 
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|  06:23
 
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|  In the subfield''' ‘a' Personal name-''' enter the '''Author’s''' name
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|  In the sub-field''' ‘a' Personal name,''' enter the Author’s name.
  
 
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|  06:34
 
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|Note that: If you put first indicator value as''' 1''' then only the surname comes first.
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|Note that if you put first indicator value as''' 1''' then only the surname comes first.
  
 
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| 06:48
 
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|  Next, go to the top again and among the tabs from '''0 to 9, '''click on the tab''' 2'''
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|  Next, go to the top again and among the tabs from '''0 to 9, '''click on the tab''' 2'''.
  
 
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|  07:02
 
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|  Locate the two blank boxes adjacent to''' 245 ?'''
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|  Locate the two blank boxes adjacent to''' 245 ?'''.
  
 
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|  07:08
 
|  07:08
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|  Type''' 1 '''in the first blank box. Note that:''' 1 '''is the indicator for '''Added Entry.'''
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|  Type''' 1 '''in the first blank box. Note that ''' 1 '''is the indicator for '''Added Entry.'''
  
 
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|2nd indicator represents a nonfiling character.
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|2nd indicator represents a non-filing character.
  
 
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|  07:25
 
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|I have entered''' 0''', as under this '''TITLE:''' there is no nonfiling character.
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|I have entered''' 0''', as under this '''TITLE,''' there is no non-filing character.
  
 
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|  07:32
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| In the subfield ‘'''a’ Title '''enter''': Industrial Microbiology'''
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| In the sub-field ‘'''a’ Title, '''enter''': Industrial Microbiology'''.
  
 
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| In the subfield ‘'''c’ Statement of responsibility, etc '''type: '''Arvind H Patel '''
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| In the sub-field ‘'''c’ Statement of responsibility, etc '''type: '''Arvind H Patel. '''
  
 
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|  Locate the two blank boxes adjacent to''' 250 question mark'''
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|  Locate the two blank boxes adjacent to''' 250 question mark'''.
  
 
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|Both the indicators for '''250 '''are undefined.  
 
|Both the indicators for '''250 '''are undefined.  
  
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So I will leave the two blank boxes as they are.
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So, I will leave the two blank boxes as they are.
  
 
|-
 
|-

Revision as of 12:05, 16 October 2018

Time
Narration
00:01 Welcome to the Spoken Tutorial on Cataloging.
00:05 In this tutorial, we will learn how to do Cataloging in Koha.
00:12 To record this tutorial, I am using Ubuntu Linux Operating System 16.04 and
00:20 Koha version 16.05.
00:24 To follow this tutorial, you should have knowledge of Library Science.
00:29 To practice this tutorial, you should have Koha installed on your system.
00:35 And, you should also have Admin access in Koha.
00:40 If not, please refer to the Koha Spoken Tutorial series on this website.
00:46 Let us begin. Let me switch to the Koha interface.
00:51 Log in with Library Staff username Samruddhi.
00:56 Recall, we had given her Cataloging rights in an earlier tutorial.
01:02 Also recall, we had an assignment of adding a Book and a Serial to our Library in one of the earlier tutorials.
01:12 We are now inside the Koha interface as Library Staff: Samruddhi.
01:18 On the Home page, click on Cataloging.
01:23 A new page opens.
01:26 To start a new record, click on the tab plus New record.
01:32 From the drop-down, I will select BOOKS.
01:36 The selection depends upon the ITEM type created in one of the earlier tutorials.
01:42 However, you may select as per the Item Type that you had created.
01:48 A new page with the title Add MARC record opens up.
01:53 Note that it is mandatory to fill the fields marked in red colored asterisk on this page.
02:01 Interestingly, Koha auto-generates values for a few mandatory fields.
02:07 Among the range of tabs from 0 to 9, we will start with tab zero.
02:15 Click inside the field for 000, LEADER.
02:21 By default, Koha shows this value.
02:25 I will leave the field for 001 CONTROL NUMBER as blank.
02:32 When 003 CONTROL NUMBER IDENTIFIER is clicked, Koha auto-generates this value.
02:41 Next, click inside the field for 005 DATE AND TIME OF LATEST TRANSACTION.
02:49 Koha auto-generates this value for my machine.
02:54 You will see a different value on your machine.
02:58 I will leave the fields for 006 and 007 as blank.
03:05 Now click 008 FIXED-LENGTH DATA ELEMENTS GENERAL INFORMATION.
03:12 Koha auto generates this value.
03:15 I will skip the rest of the fields for this demo.
03:19 You may consider filling these fields as per the requirement of your library.
03:25 Next, go to the tab 020 INTERNATIONAL STANDARD BOOK NUMBER.
03:31 Locate the two blank boxes adjacent to 020.
03:36 Note that if you click on the ? (question mark) then the entire MARC 21 Bibliographic format for the respective tag opens up.
03:47 Here, both the indicators are undefined.
03:51 So, I will leave the two blank boxes as they are.
03:55 Locate the sub-field ‘a’ INTERNATIONAL STANDARD BOOK NUMBER.
04:01 Now, enter a 13-digit number here.
04:05 You may enter the ISBN number of your book here.
04:10 So, what if more than one ISBN number has to be added?
04:15 Locate the small button- Repeat this Tag, on the right side of International Standard Book Number.
04:24 Then, click on it.
04:27 A duplicate field will be created to add the second ISBN number.
04:33 Now, enter the 10-digit ISBN number in the duplicate field.

I will enter this.

04:42 You may enter the ISBN of your book.
04:46 Next, come to the tab 040 CATALOGING SOURCE.
04:52 The sub-field ‘c’ Transcribing agency has a red asterisk.
04:58 Hence, it is mandatory to fill this field.
05:02 Type the name of the Institute/University or the Department here.
05:07 I will type IIT Bombay.
05:10 Now come to the tab 082 DEWEY DECIMAL CLASSIFICATION NUMBER.
05:17 In the sub-field ‘a’ Classification number, enter 660.62.
05:25 Next, go to the top of the page and from the tabs 0 to 9, click on the tab 1.
05:32 On the new page that opens,

go to the tab 100 MAIN ENTRY--PERSONAL NAME.

05:40 Locate the two blank boxes adjacent to 100 ? (question mark).
05:46 As mentioned earlier, if you click on the ? (question mark) then the entire MARC 21 Bibliographic format for the respective tag opens up.
05:57 Let us go back to the Koha interface.
06:01 Now, type 1 in the first blank box.
06:05 Note that 1 is the first indicator of tag 100 and it represents the Surname for the sub-field ‘a’.
06:16 2nd indicator is undefined by MARC 21. So, we will leave it blank.
06:23 In the sub-field ‘a' Personal name, enter the Author’s name.
06:29 I will type Patel, Arvind H.
06:34 Note that if you put first indicator value as 1 then only the surname comes first.
06:41 Hence, based on indicator value, surname or forename should be entered.
06:48 Next, go to the top again and among the tabs from 0 to 9, click on the tab 2.
06:57 Then go to the tab 245 TITLE STATEMENT:
07:02 Locate the two blank boxes adjacent to 245 ?.
07:08 Type 1 in the first blank box. Note that 1 is the indicator for Added Entry.
07:16 Type 0 in the 2nd blank box.
07:20 2nd indicator represents a non-filing character.
07:25 I have entered 0, as under this TITLE, there is no non-filing character.
07:32 In the sub-field ‘a’ Title, enter: Industrial Microbiology.
07:39 In the sub-field ‘c’ Statement of responsibility, etc type: Arvind H Patel.
07:48 Next, locate the tab 250 EDITION STATEMENT.
07:53 Locate the two blank boxes adjacent to 250 question mark.
07:59 Both the indicators for 250 are undefined.

So, I will leave the two blank boxes as they are.

08:08 Fill in the following details for sub-field ‘a’
08:13 Edition statement, enter: 12th ed.
08:20 Now, go to 260 PUBLICATION, DISTRIBUTION, ETC.
08:28 Locate the two blank boxes adjacent to 260 question mark
08:34 Both the indicators for this are undefined. So I will leave the two blank boxes as they are.
08:42 Fill in the following details for- Subfield ‘a’ Place of publication, distribution, etc, enter New Delhi.
08:53 In the subfield ‘b’ Name of publisher, distributor, etc, enter Pearson.
09:02 In the subfield ‘c’ Date of publication, distribution, etc, enter 2014.
09:12 Now, go back to the top again and from the tabs 0 to 9, click on the tab 3
09:20 Now, go to 300 PHYSICAL DESCRIPTION
09:26 Locate the two blank boxes adjacent to 300?
09:31 Both the indicators for this are undefined. So I will leave the two blank boxes as they are.
09:40 Fill in the following details in the- Subfield ‘a’ Extent- Enter 960 pages
09:49 For subfield ‘b’ Other physical details- Enter Illustration
09:56 In the subfield ‘c’, Dimensions- Enter 25 cm
10:03 Next, go to the top again and from the tabs 0 to 9, click on 6
10:10 Now, go to the tab 650 SUBJECT ADDED ENTRY--TOPICAL TERM
10:17 Locate the two blank boxes adjacent to 650 question mark
10:23 Type 1 in the first blank box.
10:26 Note that: 1 is the indicator for Primary (Level of subject)
10:31 Type 0 in the second blank box.
10:35 Note that 0 is the indicator for Library of Congress Subject Headings (Thesaurus)
10:43 In the subfield ‘a’ Topical term or geographic name entry element type, subject heading
10:52 I will type Industrial Microbiology.
10:56 In case, more than one keyword has to be added then, as explained earlier, click on the small button Repeat this Tag.
11:06 A duplicate field 650 opens
11:11 Type 2 in the first blank box.
11:15 Note that 2 is the indicator for Secondary (Level of Subject).
11:21 Keep 0 in the second blank box as it is.
11:25 Note that 0 is the indicator for Library of Congress Subject Headings (Thesaurus).
11:33 In the subfield ‘a’ Topical term or geographic name entry element, enter the keyword as Bacteria.
11:43 Lastly, go to the top, from the tabs 0 to 9, and click on the tab 9
11:51 Go to tag 942 ADDED ENTRY ELEMENTS (KOHA)
11:58 In the subfield ‘c’: Koha [default] item type, select- Book from the drop-down.
12:07 Note that- You will be able to select Book from the drop down only if you have completed the assignment as mentioned earlier in this tutorial.
12:18 After filling in all the details, click on Save at the corner of the page.
12:25 A new page opens with the title Items for Industrial Microbiology by Patel, Arvind H.
12:33 Under the section Add item. Here, we are prompted to fill details like-

Date acquired

12:42 Source of acquisition
12:45 Cost, normal purchase price,
12:49 Barcode as accession number ,
12:52 And Cost, replacement price etc.
12:56 Click inside the field for Date acquired to auto-select the date.
13:02 However, note that the date is editable.
13:06 I have filled in the details as per my Library.
13:10 You may pause the video and fill the details as per your Library.
13:15 If you do not have information for a particular field, then leave it blank.
13:21 Remember that by default Koha fills in the details for Permanent location
13:28 Current location
13:30 Full call number and Koha item type
13:36 Note that if required, you may click on the following tabs- Add & Duplicate
13:43 Add multiple copies of this item
13:47 After entering all the details, click on the tab Add item at the bottom of the page.
13:54 Another page opens with the title Items for Industrial Microbiology by Patel, Arvind H.
14:03 Now logout from the Koha interface.
14:07 To do so, go to the top right corner.
14:11 Click on Spoken Tutorial Library.
14:15 From the drop down, select Log out.
14:19 With this we complete Cataloging.
14:23 Let us summarize. In this tutorial, we learnt about Cataloging in Koha.
14:31 As an assignment- Create a New record for Serials.
14:37 Import a Catalogue record by using a 'z39.50 Search'.
14:44 The video at the following link summarizes the Spoken Tutorial project.

Please download and watch it.

14:51 The Spoken Tutorial Project team conducts workshops and gives certificates.

For more details, please write to us.

15:01 Please post your timed queries in this forum.
15:05 Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.

More information on this mission is available at this link.

15:16 This is Bella Tony from IIT Bombay signing off.

Thank you for joining.

Contributors and Content Editors

Nancyvarkey, PoojaMoolya, Pratik kamble, Sandhya.np14

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