Koha-Library-Management-System/C2/Catalog-Serials/English-timed

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Time narration
00:01 Welcome to the Spoken Tutorial on How to catalog Serial subscriptions.
00:07 In this tutorial we will learn:

How to catalog Serial subscriptions.

00:14 To record this tutorial, I am using

Ubuntu Linux OS 16.04 Koha version 16.05

00:27 To follow this tutorial, you should have knowledge of Library Science.
00:33 To practice this tutorial,

You should have Koha in stalled on your system. You should also have Admin access in Koha.

00:44 If not, please refer to the Koha Spoken Tutorial series on this website.
00:50 Before we begin, let us understand-
00:53 What are Serials module?

Serials module is used for managing subscription of- Journals,

01:03 Magazines and

Periodicals that are published periodically.

01:10 In this demo, I am going to catalog a serial publication -

With the title- Indian Journal of Microbiology Volume-57 Number- 1 Quarterly publication for the month of- Jan to March 2017

01:30 To do so, login with the Superlibrarian username and password.
01:36 On the Homepage click on Cataloging.
01:41 Then click on +New record

From the drop-down, select Serials.

01:49 A new page Add MARC record opens.
01:54 Let us proceed to fill in the details below.
01:58 Notice that there are a few mandatory fields on this page.
02:02 Interestingly, Koha auto-generates values for a few mandatory fields.
02:09 Among the range of tabs from 0 to 9, we will start with tab zero.
02:16 Click inside the field for 000, LEADER. By default Koha shows this value.
02:26 Next, click inside the field for 005 DATE AND TIME OF LATEST TRANSACTION.
02:35 Koha auto generates this value (20180821000559.0) for my machine.
02:40 You will see a different value on your interface.
02:44 I will skip the fields for 006 and 007.
02:50 When 008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION is clicked,
02:57 Koha auto generates this value 180821b xxu।।।।। ।।।। 00। 0 eng d
03:01 Next, go to the tab 022 ISSN
03:06 Locate the two blank boxes adjacent to 022 question mark
03:12 Note that:

When you click on the ? (question mark) then-

the entire MARC 21 Bibliographic format for the respective tag 022 opens up.

03:24 Here, both the indicators are undefined.
03:28 Now, let us go back to the Koha interface
03:32 So, I will skip the two blank boxes.
03:36 Next, locate the sub-field ‘a’ International Standard Serial Number.
03:43 Enter an 8 digit Journal ISSN (0046-8991)
03:48 However, you have to add the ISSN of the Journal that you have chosen to catalog.
03:55 I will skip the rest of the fields.
03:57 You may consider filling these fields as per the requirement of your library.
04:04 Next, go to the tab 040 CATALOGING SOURCE.

Locate the two blank boxes adjacent to 040 ?

04:14 Here, both the indicators are undefined.
04:18 So, I will leave the two blank boxes as they are.
04:23 Go to sub-field c, Transcribing agency
04:28 Type the name of the Institute/University or the Department here.
04:34 I will type IIT Bombay.
04:37 Next, go to the top again and among the tabs from 0 to 9, click on the tab 2.
04:46 Then go to the tab 245 TITLE STATEMENT:
04:52 Locate the two blank boxes adjacent to 245 ?

As mentioned earlier when you click on the ? (question mark)

05:02 the entire MARC 21 Bibliographic format for the respective tag opens up.
05:09 Let us again go back to the Koha interface.
05:13 Now, type 0 in the first blank box. Note that: 0 is the indicator for No added Entry.
05:22 Type 0 in the 2nd blank box also.
05:26 2nd indicator represents a non-filling character.
05:31 I have entered 0, because under this TITLE: there is no non-filling character.
05:39 In the subfield ‘a’ Title type: Indian Journal of Microbiology.
05:46 You can type the title of your Journal here.
05:50 Now, go to 260 PUBLICATION, DISTRIBUTION, ETC.
05:56 Locate the two blank boxes adjacent to 260?
06:02 Both the indicators for this are undefined, so I will leave the two blank boxes as they are.
06:11 Now, I will fill the details for my book. You can type the details pertaining to your book.
06:18 In the subfield ‘a’ Place of publication, distribution, etc, enter New Delhi.
06:27 In the subfield ‘b’ Name of publisher, distributor, etc, enter Springer.
06:35 In the subfield ‘c’ Date of publication, distribution, etc, enter 2017.
06:44 Now, go back to the top again and from the tabs 0 to 9, click on tab 3.
06:52 Now, go to 300 PHYSICAL DESCRIPTION.
06:57 Locate, the two blank boxes adjacent to 300 ?
07:04 Both the indicators for this are undefined, so I will leave the two blank boxes as they are.
07:12 In the subfield ‘a’ Extent- I will type 11 v.
07:18 Note that, I am subscribing this journal from 11 v onwards.
07:24 So you will have to enter as per your journal.
07:28 Now, go to 310 CURRENT PUBLICATION FREQUENCY.
07:34 Locate, the two blank boxes adjacent to 310?
07:40 Both the indicators for this are undefined, so I will leave the two blank boxes as they are.
07:48 Click on CURRENT PUBLICATION FREQUENCY to expand the tag so that we can fill in the sub-fields.
07:57 In the sub-field ‘a’ Current publication frequency, I will type Quarterly.
08:05 This is because my journal is a quarterly Serial.
08:09 If yours is different, for eg: monthly, bi-monthly, etc. then fill accordingly.
08:16 Next, go back to the top again and from the tabs 0 to 9, click on the tab 6.
08:23 Locate the field 650 SUBJECT ADDED ENTRY--TOPICAL TERM.
08:29 Locate the two blank boxes adjacent to 650 ?

Type 1 in the first blank box.

08:36 Note that: 1 is the indicator for Primary (Level of subject).
08:42 Type 0 in the second blank box.
08:46 Note that: 0 is the indicator for Library of Congress Subject Headings (Thesaurus).
08:53 Next comes the sub-field ‘a’ Topical term or geographic name as entry element.
09:01 Here, I will type subject heading as Microbiology.
09:06 You have to type a relevant, subject heading for your Book or Serial.
09:12 In case, more than one keyword has to be added:
09:16 Then, as explained in an earlier tutorial, click on the small button: Repeat this Tag.
09:23 Duplicate of the tab 650 appears.
09:27 go back to the top again and from the tabs 0 to 9, click on the tab 7.
09:35 On the new page that opens, go to the tab 700 ADDED ENTRY--PERSONAL NAME.
09:44 Locate the two blank boxes adjacent to 700 ?

Type 1 in the first blank box.

09:54 Note that: 1 is the indicator for Surname.
09:58 2nd indicator is undefined by MARC 21, so I will leave it blank.
10:07 Click on ADDED ENTRY--PERSONAL NAME to expand the tag so that we can fill in the sub-fields.
10:15 In the sub-field ‘a' Personal name- enter the Editor’s name.

Kalia, V.C.

10:20 You have to type your book or Serial editor’s name.
10:26 Remember to write the surname first followed by comma and then first name.
10:33 Lastly, from the tabs 0 to 9, click on the tab 9
10:39 Go to 942 ADDED ENTRY ELEMENTS (KOHA).
10:45 Go to sub-field ‘c’: Koha item type, and from the drop down select Serial.
10:54 After filling all the details click on Save at the left corner of the page.
11:01 A new page opens with the title I gave.
11:05 On my interface it says Items for Indian Journal of Microbiology.
11:10 Next, for Add item-

We are prompted to fill details like- Date acquired Source of acquisition

11:22 Cost, normal purchase price,

Barcode, Cost, replacement price etc.

11:31 I have filled in a few details as per my Library.
11:36 You may pause the video and fill the details as per your Library.
11:41 Click inside the field for Date acquired to auto-select the date. However, note that the date is editable.
11:51 If you do not have information for a particular field, then leave it blank.
11:57 Remember that- by default Koha fills in the details for-

Permanent location

12:05 Current location

Full call number and Koha item type

12:13 Additionally, you may click on the buttons-

Add & Duplicate

12:19 Add multiple copies of this item at the bottom of the page.
12:24 After entering all the details, click on the tab Add item at the bottom of the page.
12:31 Another page opens with the entered details of the Journal:

Items for Indian Journal of Microbiology

12:39 With this we have Cataloged the record for Journal titled- Indian Journal of Microbiology by Kalia, V.C
12:49 For Biology section of the library with appropriate details.
12:54 You may now log out from Koha.
12:57 Go to the top right corner of the Koha interface.
13:01 Click on Spoken Tutorial Library and select logout from the drop-down.
13:08 And this brings us to the end of this tutorial.
13:12 Let us summarize

In this tutorial we learnt:

How to catalog serial subscriptions

13:21 For assignment:

Catalog- Journal of Molecular Biology

13:27 The video at the following link summarizes the Spoken Tutorial project.Please download and watch it.
13:34 The Spoken Tutorial Project Team conducts workshops and gives certificates.
13:40 For more details, please write to us.
13:44 Please post your timed queries in this forum.
13:48 Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.
13:55 More information on this mission is available at this link.
14:00 This is Bella Tony from IIT Bombay signing off.Thank you for joining.

Contributors and Content Editors

Nancyvarkey, PoojaMoolya, Pratik kamble, Sandhya.np14